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Interlibrary Loan Requests

To request an item

Use the search box on the library homepage and then the Place Hold or Request Item button to place your request.

To request an item from a database

Use the Find it button button located in most of our databases then the Request This Item button to create an ILL request for a specific item.

If you don't see a "Request This Item" button fill out the blank Interlibrary Loan Request form available here.

To renew an interlibrary loan

The lending library decides whether to grant further time and renewals are most likely to be approved if made the week BEFORE the due date.
Send your renewal request to the ILL Office. Please include the title of the item and the ILL number recorded on its label/strap. Please monitor "My Account" for the new due date.

Please contact the CSB ILL Office (363-5604) or the SJU ILL Office (363-2120) with questions, or refer to Interlibrary Loan FAQ for more information.


FAQ


What is Interlibrary Loan?

The Interlibrary Loan department borrows materials from other libraries for use by members of the SJU/CSB academic communities. Materials are borrowed locally through a direct borrowing network, regionally through the MINITEX network, and nationally through WorldShare.


Who may use the Interlibrary Loan service?

Faculty, staff, current students, and members of the Benedictine communities at SJU and CSB may request materials through the Interlibrary Loan department. Alumni and local borrowers should request Interlibrary Loan materials through their local public libraries.


How do I request materials through Interlibrary Loan?

There are three ways to request materials through the Interlibrary Loan department.

  1. You can use the search box on the home page and the Place Hold or Request Item button to request an item.
  2. You can use the Find it button button located in most of our databases then the Request This Item button to create an ILL request for a specific item.
  3. You can fill out the blank Interlibrary Loan Request form available here.

How long does it take?

Many requests for copies of articles arrive within a few days, and the majority of items arrive within two weeks so please allow at least that much processing time when making your request. Turnaround time varies greatly for Interlibrary Loan requests, depending on the nature of the material and the location of the lender.

We make every attempt to order all requested materials within one to two business days of when the requests were submitted.  Materials are always ordered from local libraries if possible.


How much does it cost?

  1. There is no charge for requests filled through MINITEX or another free lender.
  2. There will be a charge of $5 for each request that is not available from either MINITEX or another free lender, and must be filled outside of our network or through a commercial document supplier. Requestors will be notified on a request-by-request basis, and must agree to pay the $5 charge before the order is placed. When the material arrives the requestor will need to pay $5 cash, unfortunately we cannot make change. Faculty/staff may charge their departments.
  3. When an individual exceeds $25 in charges for copyright payments in any given calendar year they will be notified on a request-by-request basis, and must agree to pay the additional costs before the libraries place the order.

How do I find out when my requested material has come in?

You will receive an e-mail when your material arrives.

Requested articles may be delivered electronically, in which case your email will include a URL and PIN which you use to read, print or download your article using Adobe Acrobat software. See http://www.minitex.umn.edu/Sharing/Medd/ for additional information. Photocopies of articles not available this way will be held for you at the Circulation Desk.

Requested books are held for seven days after which they will be returned to the lending library. You will receive an email notice that your item has expired. If you still need the material after the expiration date, a new request will need to be placed.

To check the status of your ILL requests log on to "My Account" in WorldCat and look at the "holds" tab.


When are Interlibrary Loan books due?

Lending libraries set the due dates for the materials they lend.

Due dates are indicated on the white bookstrap, and in WorldCat on My Account.

Please return books to the Circulation desk at either library on or before the due date, in order to avoid overdue charges.


May I request a renewal?

The lending library decides whether to grant further time and renewals are most likely to be approved if made the week BEFORE the due date.
Send your renewal request to the ILL Office. Please include the title of the item and the ILL number recorded on its label/strap. Please monitor "My Account" for the new due date.


What is the overdue policy?

  1. Interlibrary loan materials can be renewed within 9 days of the due date without incurring any fines. On the tenth day an overdue fine of $10.00 per item will be charged and is non-refundable.
  2. After 10 days, administrators, staff and faculty members may receive a warning letter indicating that they will lose their ILL borrowing privileges for three months if the books are not returned within seven days. If there is no response, the matter will be forwarded to the appropriate supervisor or Dean (Approved by CAPS September 17, 2001.)
  3. After the material is overdue for 28 days, students, faculty and staff will be billed for the replacement cost of the material and a $10.00 processing fee. This bill will be not less than the current CSB/SJU replacement fee, but may be higher if the lending library charges us more. Library borrowing privileges may be suspended until the material is returned or the fines are paid.
  4. If the material is returned within three months of the billing date the replacement cost will be refunded, the overdue fines and processing fee are non-refundable.

Whom do I call for more information?

For more information call Janine Lortz at CSB Clemens Library (363-5604), or send an e-mail to [email protected]. Or call Nicole Reuter at SJU Alcuin Library (363-2120), [email protected].