Tabletop Gaming Club Constitution
Original Magic: the Gathering Club Constitution language shall be highlighted in red, such language that is to be stricken from the new and revised constitution of the Tabletop Gaming Club shall have a strike through all parts deemed redundant, unnecessary, or no longer correct.
Article I: Name and Purpose
Section 1: Name
The name of this club shall be the College of Saint Benedict’s and Saint John’s University Tabletop Gaming Club. Here after known as the TTG Club.
Section 2: Mission
The TTG Club exists to create an environment where SJU and CSB students who enjoy playing Magic: the Gathering, Dungeons & Dragons, or any other tabletop games can get together to compete, trade magic cards and exchange information. The TTG Club will provide a safe, comfortable, welcoming, and friendly environment in which all are welcome to come and play, talk about, or simply be around games of this nature.
Article II: Membership
Section 1: Eligibility and Membership
TTG Club is open to any and all CSB/SJU students who wish to take part. Faculty and staff are not allowed to be full members, but they can be non-voting, affiliate members and participate in events.
Section 2: Member Criteria
There shall be two types of members in the TTG Club. These types shall include Non-Voting Members and Voting Members. Any student attending the College of Saint Benedict’s or Saint John’s University or any faculty or staff thereof shall be allowed to obtain a Non-Voting Membership. To obtain a Voting Membership one must meet the requirement of Non-Voting Members as well as obtain a majority vote of the Executive Board.
Section 3: Removal of Members.
Any member can be removed from the club by a majority vote of the Executive Board. To call said vote all a member must do is address the president and the president will initiate a vote on the issue at the beginning of an Executive Board meeting in a timely fashion. Prior to the vote the member advocating for the removal of another member will be allowed time to address the club to argue their point of view. The member being voted upon will also receive time to defend themselves in this same manner.
Article III: Officers
Section 1: Officer Qualifications
All officers must be current CSB/SJU students, active Voting Members of the club, and maintaining their academic grades.
Section 2: Offices
The elected officials within TTG Club are as follows; President, Vice-President, and Treasurer. The appointed offices are as follows Head of Role Playing Games, Head of Trading Card Games, and Head of Board Games. New appointed offices may be created by a majority vote of the executive council. All terms of office are until the office holder steps down. All officers shall make up the Executive Board. Department of Student Activities contact persons are the President and the Vice-president. The Co-Funding Board (CFB) and Joint Club Board (JCB) contacts are the President and the Vice-president.
Section 3: Duties of Office
President: It is the duty of the President to preside at meetings, call special meetings, to be a member of the Executive Board in which the president shall have two vote when all votes are decided, to be the primary contact for the institutions, appoint all appointed officers, select a faculty advisor, run the election processes, to be the primary contact for the JCB, schedule meeting/practice rooms/facilities, plan member/officer training programs, notify members of meetings, as well as being a leader for the club. The President shall have the power to appoint an Interim President who can hold office for up to one semester. The President shall also have any other powers that are deemed necessary and proper.
Vice-President: It is the duty of the Vice-President to assume the President’s duties in his/her absence and assist the President with the activities mentioned above, as well as to be a member of the Executive Board. The Vice-President shall have the power to appoint an Interim Vice-President who can hold office for up to one semester.
Treasurer: It is the duty of the Treasurer to keep all financial records, submit monthly audit statements to CFB contact, notify organization of financial issues, prepare budget/allocation requests, as well as to be a member of the Executive Board. The Treasurer shall have the power to appoint an Interim Treasurer who can hold office for up to one semester.
Game Heads: It is the duty of the Game Heads (ex. Head of Role Playing Games, Head of Board Games, Head of Trading Card Games) to represent the interests of those gaming groups at the meetings of the Executive Board.
Section 4: Vacancy in Office
In the event a vacancy should occur in an elected office (resignation, graduation, or removal, etc.) one of the remaining officers will take on the duties of the vacant office until the office is filled again, then a special election will occur to replace the open position. Should a vacancy occur in an appointed office the President shall have the power to appoint a new officer to that position.
Section 5: Removal of Officers
If club members feel an officer must be removed the following steps must be taken. A petition to remove the officer in question must be submitted to another officer. This petition must contain the signatures of 3 of voting members as well as an executive board member. When such petition is received, the officer shall call a meeting of the club to determine whether or not the officer should be removed. Any officer can be removed from office by a two thirds vote of a quorum of the club. To call said vote all a member must do is address another office member and this office member will initiate a vote on the issue at the beginning of a club meeting in a timely fashion. Grounds for removal are to be presented by the officer in charge at a regular or special club meeting. Prior to the vote the member advocating for the removal of an officer will be allowed time to address the club to argue their point of view. The officer in question shall also be provided an opportunity to present a defense either in person or in writing. To appeal this vote, the removed officer must call for a vote during a meeting. The officer can be reinstated with a two thirds vote of a quorum of the club.
Article IV: Elections
Section 1: Nomination
If a member seeks an officer position during an office vacancy any member meeting the requirements to hold office can nominate themselves for the vacant position. An election will be held. The nominee can campaign for the position desired and will be voted on by other members of the club.
Section 2: Election
To be elected into office a candidate must meet the officer requirements and must have the plurality of a quorum vote. A quorum shall be defined as 75% of voting members and officers present.
Section 3: Special Elections
If an officer resigns or is removed from office a special election will take place. The same process as regular election will be held.
Article V: Advisor
Section 1: Selection
Any staff/faculty member of SJU or CSB willing to advise is allowed to come under consideration. The President shall officially select all club advisors.
Section 1: Advisor Duties
See advisor contract. In addition to duties outlined in the advisor contract the advisor shall have no other duties than to attend at least one meeting per semester and to take part in the playing of a tabletop game at said meeting.
Article VI: Meetings
Section 1: Regularity of Meetings/Club Activities
Meetings shall be held at least once a week during the school year. Members and non-member students of College of Saint Benedict’s and Saint John’s University via the campus wide email system. Meetings shall consist of an amount of time for the addressing of issues brought up by members as well as time for the actual play of tabletop games. Additionally meetings will occur when officers deem it necessary.
Section 2: Special Meetings
Special meetings will occur when it is necessary and proper for such a meeting to be held. Members will be notified in the same way as regular meetings. It is up to the discretion of the officers to deem it necessary to run the special meeting.
Section 3: Procedure of Meetings
It is at the discretion of the President to amend the regular meeting procedure outlined in Article VI Section 1.
Section 4: Quorum
2/3 of the member who hold a vote in the club must be present at meetings or elections for any significant changes or votes to occur.
Article VII: Committees
Section 1: Committees
The TTG Club will have no regular committees. Members are allowed to have committees and a special meeting will be held to organize them.
Section 2: Special Committees
Special/Ad-hoc committees are allowed if necessary. Special committees will be created at the discretion of the President. Should a member wish to create a committee, all this member must do is present the idea to the President and make a convincing case, the President will then announce the creation of the new special committee at the beginning of a club meeting in a timely fashion.
Article VIII: Finances
Section 1: Co-Funding Board
The TTG Club will apply for CFB monies and if allocated resources, it will follow all CFB and institutional regulations and will not have an off-campus account.
Section 2: Honorariums
Honorariums will not be provided to any members of the TTG Club.
Article IX: Amendments
Any amendment to the constitution may be brought up during club discussion. Amendments to the constitution must receive a two thirds vote in a quorum of voting members. The passing amendment must then be submitted to the Department of Student Activities and the JCB.
Article X: Acceptance
Section 1: Admission
The TTG Club admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.
Article XI: Hazing
Section 1: Hazing
The TTG Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The TTG Club recognizes the dignity of every person and opposes all forms of hazing.