Student Activities and Leadership Development

As CSB/SJU moves to virtual operations, the Student Activities staff wanted to share some how your club can continue its operations through the last few months of the semester and beyond. Please reach out to Trish Doran ([email protected]) or Lacey Solheid ([email protected]) if you have any questions.  

Club Support  

Trish and Lacey are available during normal business hours Monday-Friday 9am-4pm via email. They will also be available at the following times on Zoom.  

Tuesdays & Thursdays 10-11am: https://csbsju.zoom.us/j/776510653

Wednesdays 2-3:30pm: https://csbsju.zoom.us/j/465650078 

Club Registration 

Club registration is extended to Monday May 11, 2020 at midnight. Clubs that are fully registered by the deadline will receive $500.00 in operational money for the Academic year 2020-2021.   

For most clubs, the registration process involves completing four steps. For club sports and clubs whose activities involve an increased risk of physical injury, there is an additional requirement described below. 

  1. Fill out the online registration form, which includes club roster and constitution information. 
  2. The club advisor should submit an electronic copy of the Advisor Contract.  It is up to the club to reach out to their advisor via email and ask that the advisor submit this form.  All SJU and Joint Club Sports are advised by Nicci Malecha. All CSB Club Sports are advised by Marcia Mahlum. 
  3. Attend annual training to receive information on club financial and liability procedures. Notice of training will be sent to club email accounts so remember to check your club’s Outlook account regularly. 
  4. In order to be fully registered, club sports and clubs whose activities involve an increased risk of physical injury must complete the steps above and have each member of the club complete a 

Connect with Video, Voice & Chat 

Stay in touch with your student club or organization that can help you facilitate a virtual meeting with your members! The group messaging apps will help you stay in touch that doesn’t involve a scheduled meeting.   

Zoom: Zoom is a virtual meeting app that can be used from Android, iOS, or web app. As a CSB/SJU student, you have access to the institution’s Zoom software. You can host your weekly meetings. Your members can join via video or phone.  

Google Hangout: Similar to Zoom, you can connect with your members with video chats through the Google Platform.  

Group Me: Groupme is an app that allows for creating group messaging “rooms” on the Groupme app for Android or iOS.  It can add as many participants as you’d like. The host and all participants need an account made through the app (you can login with your google account or others). 

Elections 

We encourage you to still hold elections for your club this spring if you have not already done so. Set up a virtual election using the Forms Manager function on the CSB/SJU website.  

Tips: 

  • Do a test run first to be sure you are familiar with the process and how results are shared. 
  • Make sure you are following your constitution’s nominations and elections procedures as accurately as possible. 
  • Update your roster so you can have an accurate idea of how many members will be voting in the election. 
  • Share elections results with your group virtually using email, social media, etc. 

 Team Building, Bonding & Engagement 

Think creatively about ways to connect and have with one another from afar.  It’s important to keep morale high within your club and keep members engageed and feeling connected.  

  • Instagram Takeovers - Assign an officer or member a day of the week to take over the club’s account and re-cap “a day in the life of ____” 
  • Tik Tok - Make a fun video and challenge other orgs to do the same. 
  • General Q&A - Use social media to allow others to learn more about your organization and how to get/stay involved. 
  • Story Telling - Share pictures and videos letting others know what you did and accomplished this past year. Share stories of your officers, members, and advisor(s). 

Virtual Icebreakers 

 End of Year Celebrations, Recognition and Awards 

While your organization may not be able to have an in-person End of Year event, we encourage you to think about how your organization can still celebrate, honor, and recognize members and accomplishments of the organization. 

Some ideas to think about and consider: 

  • Host a virtual banquet or ceremony 
  • Consider live-streaming a virtual version of the event on social media or on a web-based video conferencing platform. 
  • Shoutout accomplishments on social media platforms 
  • Mail out any recognition items your organization planned to distribute 
  • Find creative ways to recap the year and share out all the great things your organization did this year. 
  • Use Canva to create an infographic
  • Show your creativity on TikTok and recap your year through a video
  • Have fun! We are all adapting right now, so try not to put too much pressure on yourself to create the perfect virtual event or activity. Simply providing an opportunity for your organization to stay connected to each other this semester can be a great benefit to the organization.