Essential Registration Information

Academic probation
Adding a class
Auditing a class
Calendar changes
Canceled or closed courses
Co-requisites (COREQ)
Course numbering system
Credits earned at other colleges
Credit overload
Degree Works
Dropping a class
Final exam make-up protocol
Graduation requirements
Holds
Incomplete grade policy
Individual learning projects
Internships
Minnesota Grant program
Official communications
Permission required classes
Prerequisites
Registration Process/Procedures
Repeating a course
Sexual misconduct policy
Student teaching
Study abroad
Substitution
S/U registration
Tri-college exchange
Transcript service
Updates to the official class schedule
Variable credits courses
Verification of enrollment
Withdrawal from college
Links to bookmarks within the Essential Registration Information Page

ACADEMIC PROBATION

First semester students must earn a minimum 1.8 cumulative grade point average to remain in good academic standing.  In subsequent semesters, all students are required to maintain a 2.0 cumulative grade point average for all CSB/SJU coursework.  Students who fall below a 2.0 cumulative GPA will be placed on academic probation for the next semester.  During the probationary semester, students must raise their cumulative GPA to 2.0 and may take no courses for S/U grading unless the course is offered only on an S/U basis.  Students whose cumulative GPA remains below the minimum standards at the end of a Final Probationary semester are subject to dismissal.

For more information, see the Academic Catalog: Probation – https://www.csbsju.edu/academics/catalog/academic-policies-and-regulations/probation.

ADDING A CLASS

AUDITING A CLASS

  1. Students intending to audit a course (earn no credit) are required to complete an Audit Change of Status Form – during the first week of class.
  2. When auditing a course, students are expected to attend all regular classes.
  3. Change of Status
    • A student who begins a semester registered for credit may change to audit status any time during the first 4 weeks of the semester.
    • A student who begins a semester auditing a course may change to credit-bearing status ONLY during the 1st week of the semester.
  4. Courses audited are not included in determining the total credits earned toward a major, total credits earned toward a degree, or in the calculation of the cumulative grade point average.
  5. The credit value of any audited course is calculated in the assessment of tuition.

CALENDAR CHANGES

The CSB/SJU calendar is subject to modification or interruption due to occurrences such as fire, flood, labor disputes, interruption of utility services, acts of God, civil disorder and war. In the event of such occurrences, the Institutions will attempt to accommodate their students. However, we do not guarantee that courses of instruction, extra curricular activities or other programs or events will be completed or rescheduled. Refunds will be made to eligible students in accordance with College or University policy.

CANCELED OR CLOSED COURSES

The institutions reserve the right to limit the enrollment in courses due to academic or space restrictions.  In addition, a course may be due to low enrollment or unavailability of an instructor. 

CO-REQUISITES (COREQ)

Co-requisites are courses that must be taken during the same semester.

COURSE NUMBERING SYSTEM

100-299Lower-division undergraduate courses
300-399Upper-division undergraduate courses
400-499Masters degree courses
500-599Doctoral program courses and graduate seminars
X71Entries containing these two digits after the first represent individual learning
Course Numbering System for CSB and SJU


CREDITS EARNED AT OTHER COLLEGES

Students may complete out-of-residence courses and transfer them to the College of Saint Benedict and Saint John’s University. The college at which the coursework is completed must be accredited by the appropriate regional accrediting agency at the time of enrollment. Courses to be transferred must be similar to courses offered for credit at Saint Benedict’s and Saint John’s. Courses to be transferred must receive a minimum grade of C. Credits received for these courses are translated into semester credits according to the appropriate translation formula. Grades earned for transferred coursework are not calculated into the student’s cumulative GPA. Before credit may be transferred, the Registrar’s Office must receive an official transcript directly from the college at which the courses were completed.

With advance approval, students may apply these courses towards the common curriculum and/or major requirements. Work taken to complete common curriculum requirements requires prior consultation with and approval of the Registrar’s Office or the Academic Advising Office.  Work taken to complete major requirements requires prior consultation and approval of the department chair. The department chair needs to approve a Major/Minor Substitution Form.

Students who intend to transfer coursework from a foreign college or university must consult the director of international studies before beginning such study. Consult the Center for Global Education for further information.

For additional information, visit Transfer Credits | Registrar (csbsju.edu)

Repeating Courses – coursework completed through AP, IB or PSEO may not be repeated at CSB/SJU for additional credit. If you choose to enroll in the equivalent course at CSB/SJU, the AP, IB or PSEO credits will be removed from your CSB/SJU transcript.

CREDIT OVERLOAD APPROVAL & FEES

A student is considered full-time if enrolled in 12 to 18 credits during the fall or spring semesters. If you plan to register for more than 18 credits, you are incurring an overload. Overloads may be attempted only by students in good academic standing with special approval of the Academic Advising Office.

2024-2025 Fees: The overload tuition fee will be billed at appoximately $1,516.00 per credit over 18 credits. 

DEGREE WORKS

Advisors will have access to Degree Works advising aid through Banner Web Self-Service for Faculty – http://www.csbsju.edu/it-services/banner. Please make an appointment to meet with your advisor early to review your academic progress and select your coursework. Remember, all students must see their advisor to receive their registration PIN #. See also: Degree Works – Saint Ben’s and Saint John’s (csbsju.edu)

DROPPING A CLASS

For courses scheduled for less than a full term, withdrawal during the first third of the course will result in no record entry; during the second third, a “W” entry; during the final third, a failure if appropriate.

Students who fail to properly drop or withdraw from a course may be subject to a failing grade.

For specific dates each semester, review the module (mod) dates & deadlines

GRADUATION REQUIREMENTS

For additional information, visit https://catalog.csbsju.edu/catalog/academic-programs-policies-regulations/graduation/

HOLDS

All financial, academic, student accounts & health center holds must be cleared before registering for classes.

INCOMPLETE GRADE POLICY

The policy concerning the temporary grade Incomplete (I) includes the following points:

Degree candidates are cautioned that failure to have all degree requirements satisfied (including removal of Incomplete grades in courses needed for graduation by March 15th) will necessarily result in postponement of their graduation.

See also: Academic Catalog: Incomplete Grades – https://catalog.csbsju.edu/catalog/academic-programs-policies-regulations/grades/#gradesandhonorpoints

MINNESOTA STUDENTS ELIGIBLE FOR THE MINNESOTA GRANT PROGRAM

Minnesota students eligible for the Minnesota Grant Program must register for and attend a minimum of 15 credits each semester to receive a Minnesota Grant at the full-time student rate. Students who register for 12-14 credits may still receive a Minnesota Grant, but the award amount will be substantially reduced.

For all other financial aid programs, 12 credits is considered full-time.

For any questions regarding the Minnesota Grant Program, contact the Financial Aid Office.

OFFICIAL COMMUNICATIONS TO STUDENTS BY E-MAIL

The Registrar’s Office will use electronic mail (e-mail) as the most expeditious means of communicating with student. Ensure that junk mail filtering is not blocking messages from the Registrar’s Office ([email protected]) in order to receive important notices regarding registration, graduation, cancellation of courses, etc.

Also, please make sure you’re logged into myCSBSJU to receive important campus information and announcements. myCSBSJU is your one-stop-shop for all other information and services at Saint Ben’s and Saint John’s! 

PERMISSION REQUIRED CLASSES

Before attempting to register for courses listed as “Permission of Instructor or Department”, students must obtain written permission by completing an override request form found on the Registrar’s Online Forms page

PREREQUISITES

Check the course listings section of this class schedule to find out if a class has a prerequisite. Make sure you have met all prerequisites before attempting to register for a course. If you have not taken the prerequisite, you must contact the department to seek written approval to register for the course by completing an override request form found on the Registrar’s Online Forms page

PROTOCOL FOR MAKE-UP OF FINAL EXAMS

If the Provost Office determines that final exams cannot be held due to weather or any other emergency situation, then the following protocol will be followed:

REPEATING A COURSE

See also https://catalog.csbsju.edu/catalog/academic-programs-policies-regulations/grades

SEXUAL MISCONDUCT POLICY – TITLE IX

The College of Saint Benedict and Saint John’s University comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment, sexual misconduct and sexual violence) based on sex in the college’s educational programs and activities. The college and university have zero tolerance for sexual misconduct in any form.

The Sexual Misconduct Policy for the College of Saint Benedict and Saint John’s University is available at  Policy and Reporting – CSB+SJU (https://www.csbsju.edu/title-ix/policy-and-reporting ).  To file a report visit File a Report – CSB+SJU.

STUDENT TEACHING

STUDY ABROAD

CSB/SJU offer a number of group overseas study programs. Students who plan to enroll in one of these programs should contact the Center for Global Education, Clemens Library, A-101 at CSB.

External programs

Seniors studying abroad

Seniors will not be allowed to register for a year-long External Study Abroad Consortium.

SUBSTITUTION

In exceptional circumstances and for appropriate reasons, students may petition for a substitution from specific academic regulations. Forms for requesting a substitution are available online:

Students should first consult with their academic advisor. Department chairs are the approving officials for substitutions from requirements within majors and minors. Substitutions from academic regulations beyond major and minor fields (including common curriculum requirements) require the approval of the Academic Dean or the dean’s designee. Requests for these non-departmental substitutions should be directed first to the Academic Advising Office.

The guiding principle in considering requests for any substitution is fidelity to the academic standards of the colleges.

See also Academic Catalog: Substitution – https://catalog.csbsju.edu/catalog/academic-programs-policies-regulations/courses/#text

S/U REGISTRATION

See also Academic Catalog: Satisfactory/Unsatisfactory Grades – https://catalog.csbsju.edu/catalog/academic-programs-policies-regulations/grades/#gradesandhonorpoints

TRI-COLLEGE EXCHANGE

The College of Saint Benedict, Saint John’s University and nearby St. Cloud State University have an agreement designed to allow cross-registration for courses on any of the three campuses by their regular full-time undergraduate students. Saint Benedict’s and Saint John’s students may register for courses offered in the St. Cloud State University course schedule provided they are registered for a minimum of 12 credits at Saint Benedict’s and Saint John’s. The request to take a course at St. Cloud State University is filed at the Registrar’s Office.

  1. The Tri-College application should be completed by the student the form can be found the Registrar’s Online Forms page under special registration forms
  2. The form is then approved by the student’s regular academic advisor before it is submitted to the Registrar.
  3. The registrar will determine whether space is available and confirm registration.
  4. Registration is limited to fall and spring semesters.

The exchange program is subject to change without notice or obligation. Students will be billed tuition and any fees (such as for laboratory or studio materials) at the rates prevailing at Saint Benedict’s and Saint John’s.

Transportation to and from St. Cloud State University is the student’s responsibility, for which the student must assume all obligation and risk.

For additional information see,

TRANSCRIPT SERVICE

Current students may request an unofficial paper copy of their transcript at no charge from the Registrar’s Office. Official transcript requests must be submitted in writing to the Registrar’s Office and may be picked up at the Registrar’s Office (or we can mail them for you) three business days after the request is made, except during the first and last week of each term. To make a request, complete and sign a transcript request form – https://my.csbsju.edu/#Transcripts .

Former students may request an official paper transcript copy for $15.00 per transcript. All transcript requests must be submitted in writing and payment must accompany the order.

Students may also request an official PDF transcript online through the National Student Clearinghouse:

For additional information, see Registrar’s Office: Transcripts – Registrar (csbsju.edu)

UPDATES TO THE OFFICIAL CLASS SCHEDULE

All updates to the class schedule will be reflected on Banner Web. Additional courses cancellations will be communicated to students registered for any cancelled courses via email from the Registrar’s Office to the students CSBSJU email.

VARIABLE CREDIT COURSES

If a course is listed with a range of credits (variable), you must enter the appropriate credit amount desired when you register for the course. The credit amount you are registered for may impact your status as a full-time student and/or your financial aid eligibility.

VERIFICATION OF ENROLLMENT

Available online through Banner Self-Service. Electronic certificates of enrollment are available through our National Student Clearinghouse Self-Service. 

Once you are logged in to Banner Web:

The Registrar’s Office can provide verification of your enrollment at the College of Saint Benedict or Saint John’s University, as well as other information, such as graduation date, majors, full-time status, etc.

Any request to release GPA information must be in writing with your signature authorizing the release of this information.

See also: Verification of Enrollment –Enrollment Verification – Saint Ben’s and Saint John’s (csbsju.edu) and Records and Privacy | CSB+SJU

WITHDRAWAL FROM COLLEGE

Any student who decides to discontinue either during the semester or between semesters must complete the proper withdrawal form with the Residence Life or Academic Advising Office at Saint Benedict’s or with the Campus Life, Academic Advising or Financial Office at Saint John’s.

No official record of attendance for that term is kept if a student withdraws from school during the first 20 days of the semester. Students who withdraw from school after that date, but before the final 16 class days of the semester, receive a grade of “W” for all courses registered for that semester. Official withdrawal during the last 16 class days of any semester is not possible.

Students who have withdrawn from Saint Benedict’s or Saint John’s and intend to return to continue their studies may apply for readmission to the colleges. Consult the Admission Office, [email protected], for further information.

See also Academic Catalog: Withdrawal from College – https://catalog.csbsju.edu/catalog/academic-programs-policies-regulations/withdrawal/