Important Dates
Monthly:
- Paper timecards and electronic time sheets are due on the 1st of the month, and students are paid around the 10th of the month. For a complete list of timecard due dates and paydates please see the Payroll Schedule.
- Department Reports are available for supervisors around the 10th of the month; check to see if students are on track to earn their work award.
January:
- Post open academic and summer positions on the Student Employment Jobs website; email [email protected] to have your positions posted.
February:
- Hiring of returning employees for the next academic year begins. Only students who worked in "regular" student employment positions during the current academic year are eligible; remember to check the approved list.
- Nominations for Student Employee of the Year and Student Employee Team of the Year are due mid to late February.
March:
- Make sure all open summer jobs are posted on the Student Employment Jobs website; email [email protected] to have your positions posted. Note: If the summer position is ongoing (summer and fall) make sure that the student you hire is on the approved list for fall.
April:
- Priority deadline for returning students' Notification of Hiring (NOH) forms for the next academic year. Note: If a student does not complete a NOH form, a work award will not be included in his/her Financial Aid Award Package.
May:
- Summer Notification of Hiring (NOH) forms are due.
- Summer hours begin the day after SJU Commencement.
- Summer student employees who have not worked on campus before need to complete the required employment forms within three days of starting work.
- Summer student employees can receive an advance on their payroll; advance form is due in the 3rd week of May.
- Make sure that all open academic positions are posted on the Student Employment Jobs website for incoming students; email [email protected] to have positions posted.
June:
- Summer student employees can receive an advance on their payroll; advance form is due around the 15th.
- Employment information is sent to incoming students with work awards, and hiring of incoming students begins. Remember to check the approved list.
July:
- Summer student employees can receive an advance on their payroll; advance form is due around the 15th.
- New fiscal year begins July 1st.
August:
- Summer student employees can receive an advance on their payroll; advance form is due around the 15th.
- Department list of students hired (who have completed all of the required employment forms) is available online for supervisors mid to late August.
- All new student employees need to complete the required employment forms within three days of starting work.
- Academic hours begin on move-in day.
September:
- Continued hiring of incoming students; remember to check the approved list.
October/November/December:
- Jobs open to all CSB/SJU students in the beginning of October.