OSHA Contractor Protection Standards
All firms contracted by College of Saint Benedict (CSB) and the Order of Saint Benedict (OSB), because they are employers, are required by the Occupational Safety and Health Act of 1970 to provide safe and healthy employment to their employees.
CSB as an employer is also responsible for providing a safe and healthful work environment for its employees. Contract work, especially in occupied buildings, may present situations or conditions that may adversely impact on the safety and health of CSB/OSB employees.
All CSB/OSB personnel responsible for managing contracts will ensure that:
The Contracting Officer will ensure that the contract language requires the contractor to:
The project's Contracting Officer will:
The Project Officer will, prior to the start of the contract, inform the contractor of the requirement to observe all environmental, health, and safety provisions specified in the contract, provided by statutes/regulations or otherwise required.
The Project Officer and his/her representative will:
The Environmental Health and Safety (EHS) will conduct a pre-solicitation project review of the contract to ensure that all appropriate health and safety regulations and requirements and pertinent work site hazard information have been incorporated, where necessary. EHS will document review of the plan and will note any areas of special concerns.
The Environmental Health and Safety will review and monitor the contractor's adherence to its written health and safety plan and all applicable environmental, health, and safety requirements.
A firm or individual contracted to CSB/OSB is responsible for meeting all contractual agreements and for providing a safe and healthy workplace for its employees.
The contractor will:
When required by the contract, the contractor must develop and implement a comprehensive health and safety plan for his or her employees which covers all aspects of onsite construction operations and activities associated with the contract. This plan must comply with all applicable health and safety regulations and any project-specific requirements that CSB/OSB has specified. The contractor must provide the Contracting Officer with a copy of this plan with its bid package.
Acceptance of the contractor's health and safety plan only signifies that the plan generally conforms to the requirements of the contract. It does not relieve the contractor of the responsibility for providing employees with a safe and healthful work environment. This concept must be communicated to the contractor by the Contracting Officer and also incorporated into the contract document.
For all projects with written safety plan, representatives of the contractor shall meet with the Contracting Officer, Project Officer, and EHS prior to the start of construction for the purpose of reviewing safety requirements and discussing implementation of all health and safety provisions pertinent to the work under contract.
The EHS representative will review the contractor's site specific safety and health plan with the contractor as well as review all required material safety data sheets (MSDS) submitted for proposed products to be used by the contractor.
CSB/OSB is required by OSHA standards, most notably 29 CFR 1910.1200, Hazard Communication Standard, to provide information to contractors on the hazards present at the work site. This information will be made available to the contractor in the project specifications (pre-bid) as well as at the pre-construction meeting.
The contracting officer will, during the pre-construction meeting, provide the contractor with copies of CSB/OSB written procedures such as lockout/tagout, confined space entry and permit process, and excavation/trench permit process.
The contractor shall prepare and carry out an effective fire protection and prevention plan, including provisions for the fire protection and suppression equipment set forth in this section. This plan shall be made part of the comprehensive safety and health plan submitted by the contractor with its bid package.
If during the course of the contract, EHS personnel or other competent CSB/OSB official note any situations of non-compliance with the contractor's safety and health plan or CSB/OSB safety and health requirements, such observation will be brought to the attention of the Project Officer and the Contracting Officer verbally and will immediately follow-up in writing. Failure to correct the violation or continued violations shall be grounds for termination of the contract.
If after notifying the Project Officer and Contracting Officer in writing of deficiencies in any health, safety, or environmental requirements, continued violations of those requirements, or actions that pose an imminent danger are found, an immediate order to stop work will be issued. Should this occur, the the appropriate contracting officials including Project Officer, Contracting Officer, Department Director, and the Chief, Physical Plant, shall be notified immediately. Such violations may result in the default of the contract.
All violations brought to the attention of the contractor, Project Officer, Contracting Officer, Department Director, and the Chief, Physical Plant shall be documented in file.
The contractor must ensure that its employees have completed appropriate health and safety training when required by statute/regulation and CSB/OSB requirements and provide documentation of such training when required by the contract.
The contractor must ensure that its employees have appropriate medical clearance when required either by governmental regulations or by CSB/OSB requirements. Copies of medical clearance for contractor personnel are required to be presented as specified by the contract.
The Environmental Health and Safety, Department Security will participate with contractors in the investigations of incidents resulting in injury/illness and/or damage or loss of college property and also near misses.
Unless otherwise specified, the contractor is responsible for providing all necessary safety and personal protective equipment needed by its employees. This equipment must meet appropriate OSHA and ANSI approval requirements and be in good working order.
The contractor shall ensure that its employees have received appropriate training on the use and maintenance of safety and personal protective equipment prior to its use. Failure to correctly use appropriate safety equipment is a violation of the contract and may result in default of the contract.
The contractor must provide CSB/OSB with documentation of all required training, medical fitness statements, permits, material safety data sheets (MSDS), etc., for his or her employees or operations at the pre-construction meeting.