Article V. Assistants to the SJS

  1. Executive Assistant:
    1. An Executive Assistant shall be selected by the Executive Council immediately following the general election.
    2. Duties and responsibilities.
      1. To maintain mandatory attendance at all full SJS meetings.
      2. To serve as secretary for all full SJS meetings.
      3. To print and distribute agendas prior to all full SJS meetings.
      4. To print and distribute minutes for all full SJS meetings by the Thursday following that meeting.
      5. To be responsible for getting approved minutes to the Public Relations Assistant for posting on the SJS web page.
      6. To create Agendas for every meeting of the SJS and take down accurate minutes during the meeting
      7. To keep Senate office clean and organized
      8. To assist the Executive Board with recordkeeping and sharing of information within the senate
      9. To keep track of office supplies and pertinent senate materials
  2. Public Relations Assistant
          1. To post the approved SJS minutes on the web page
          2. Assist the Public Relations Representative with marketing and promotion of the SJS
          3. To assist the Public Relations Representative with their job duties listed under Article 1, Section D, number 5.
          4. Assist the Public Relations Representative with marketing and promotion of the SJS
          5. To meet with the Public Relations Representative at least once per week
          6. To be a voting member of the Public Relations Committee, but not a voting member of the SJS
          7. To attend all SJS meetings
          8. Manage and maintain all Saint John’s Senate Public Relations equipment in conjunction with the PR Representative
          9. To serve as the Saint John’s Senate official photographer and videographer in conjunction with the PR Representative
          10. To organize SJS Senate pictures once a semester.
          11. To complete and update the SJS board that is located at the ground floor of Sexton.