ID Cards

Machine-readable photo ID cards are issued to eligible persons on both campuses. The card’s type and the category of the cardholder are distinguished by the colored stripe and title on the card.

• Student Cards: Red Stripe – This card is issued to students (undergraduate, graduate, and continuing education). Cards are issued when it is verified that the person is currently registered for classes. Student cards expire when a student graduates, is not registered for classes, or leaves during the current academic semester.
• Preparatory Cards: Blue Stripe – This card is issued to students currently enrolled at Saint John’s Preparatory School.  Note – Preparatory cards are issued, at no charge, only once during the student’s duration at the Prep School.
• Faculty/Staff Cards: Green Stripe – This card is issued to regular faculty and staff who present a verification form from the Human Resources Office.  Cards are valid only while the cardholder remains employed as faculty or staff on either campus.  An employee’s card also expires upon retirement.
• Retiree-Faculty/Staff Cards:  Blue Stripe – This card is issued to faculty and staff who have officially retired from campus.  Verification from Human Resources is necessary to receive this card.
• Abbey Cards: Black Stripe – This card is issued to authorized Abbey members. These cards are valid only while this person is a member of the monastic community.
• Abbey Volunteer Cards: Black Stripe – This card is issued to authorized Abbey volunteers. These cards are valid only while this person is actively volunteering.  Cards are to be returned to the Abbey Volunteer office upon departure from service. 
• Special Uses Status/Guest Cards: Purple Stripe – Guest special-use cards are available for long term guests who will have a specific campus affiliation. These special-use cards include, but are not limited to:   Collegeville Institute and the Pottery Studio. These cards are valid only while they are affiliated with either campus.
• Special Event Cards:  The College of Saint Benedict and Saint John’s University use special camp/conference ID cards, not defined by the above categories, that are used only during the summer months on either campus.  These cards are maintained by the College of Saint Benedict and Saint John’s University Special Events Office and Food Service.

Saints cards are NOT issued to spouses or children of current employees, spouses or children of students or alumni/alumnae.

The College of Saint Benedict, Saint John’s University, and the Order of Saint Benedict provide the Saints ID Card, an official identification card for individuals who have specific associations with either institution. This card is permanent and can only be used by you, the cardholder. In addition to serving as your photo ID card, the Saints ID Card uses multiple card technologies to permit you to gain access to campus buildings and events and allow you to take advantage of many services:

Current Saints ID Card Services:

• General Photo Identification
• ID Card Swipe Number Identification
• Meal Plan Access  
• Door Access: Residence Halls at CSB and SJU; various office areas and CSB Computer Labs, and Academic Buildings
• Library Checkout
• Access to Campus Athletic Events
• Conference and Event Access (Summer)
• Equipment Access Recreation Center
• Theater Box Office Access
• Pub Age Verification

Your identification card has your picture on the front and your account information magnetically encoded on the back. Your card instantly identifies you as being associated with the institutions and should be carried with you at all times.

Privileges and Card Services

This section describes some of the services provided by your ID card, but it is not a complete list. Card privileges and eligibility for card services vary for every cardholder. Your privileges depend on the type of card issued to you. Eligibility criteria are often defined by the management of that particular facility or service and are subject to change.

Athletic Facilities and Events

Accepted for attendance of athletic events and facilities unless otherwise specified and subject to payment of any established amounts for tickets or use fees.

Dining/Culinary Services

Accepted for use of meal plans.

Add Bucks to your account.

Housing/Security

Accepted for use of housing access in accordance with the policies of the Residential Life Office.

Lectures, Movies, Musical Events

Can be presented to receive a discount on tickets for lectures, movies or musical events.

Libraries

The Libraries have written regulations for the use of their facilities. Staff at the service desk can supply details regarding the exact nature of library privileges.

Many other areas of the campus utilize the Saints card, not limited to, but including – Computer labs, Student Employment, Outdoor Leadership Office, Registrar’s Office, and the Student Accounts Office.

Lost or Stolen Saints Cards

If a card is lost or stolen, it is to be reported to the issuing office; SJU Life Safety at #2144, CSB Security at #5000, or to a system administrator to invalidate the use of that card.  At this point, the card is invalidated to deter any misuse of the cardholder’s accounts.  When a card is encoded with the cardholder’s ID number, there is an added digit to the end of the number.  When a replacement card is made that end number is changed.  This makes the lost/stolen card permanently invalid and the current card valid.  This feature eliminates the possibility of someone using a lost card for charging or meals, without having to give a new ID number to anyone who needs a new card.

Replacement Fees

At CSB and SJU, replacement cards are $25.00 per card, which will be charged directly to the person’s account. Cardholders who have a broken or lost card will pay the above listed amount for a replacement card.  If a replacement card needs to be made for a name change, there is no charge.

Policies

Card Ownership

All eligible card holders (See Types of Saints ID Cards for eligible card holders) must obtain an identification card, also known as the Saints card, by having their picture taken at the
SJU ID Office or by sending in a current photo, taken for this purpose, via the new student portal. In person, the process takes approximately 5 minutes. Once you obtain a card, no activation on your part is necessary. Your card expires only when you withdraw, graduate, or leave the university.

All Saints cards and identification numbers remain the property of the College of Saint Benedict/Saint John’s University and The Order of Saint Benedict as stated on the back of the ID cards. A Cardholder must return the card or provide it for identification upon the request of an official of the College of Saint Benedict or Saint John’s University.

The purpose of the identification card system is to provide a way to gain access to services, benefits and secured facilities on campus. All account numbers for students must be provided by the registrar’s office. Each cardholder must help maintain the integrity of the system by immediately reporting lost or stolen cards to SJU Life Safety at #2144, or CSB Security at #5000.

Issuing Saints ID Cards

The Saint John’s Life Safety Office and the Security Office at the College of Saint Benedict are responsible for issuing Saints cards. These two offices organize the distribution of cards for first-year and transfer students during orientation and also day-to-day production of replacement ID cards for those that are damaged, lost, or stolen. These offices will verify the employment or class registration and the accuracy of the ID number. When the verification is completed, a picture is taken and the Saints card is assembled with the ID number encoded on the magnetic strip on the back of the card along with a library bar code. An updated photo is required for each new ID.

Students at the College of Saint Benedict, Saint John’s University, and Saint John’s Preparatory School can obtain their Saints card at the issuing office of their respective school. Faculty and staff should contact the issuing office of the campus where they are on the payroll to obtain their ID card.

Guest special-use Saints cards are also available for long term guests who will have a specific campus affiliation. These special-use cards include, but are not limited to: Minnesota Public Radio, Collegeville Institute, and the Pottery Studio. To obtain the ID card, the administrator of the sponsoring department/program must contact the Life Safety Office at Saint John’s University or the Security Office at the College of Saint Benedict. The sponsor must indicate the name of the person, the length of their stay, the reason the card is necessary, and provide a budget number to cover the expense of the card and card production. The card may not be immediately available if a new campus identification number needs to be created for the guest.

Saints cards are NOT issued to spouses or children of current employees, spouses or children of students, or to alumni/alumnae.

Acceptable Photos

Photos for Saints cards will be taken when the card is issued by the Saint John’s Life Safety Office or the College of Saint Benedict Security Office. The photograph is for identification purposes and baseball caps, bandanas, unnatural facial gestures, sunglasses, etc, are not allowed in photos.

Replacement Fees

Replacement cards are $25.00 per card, which may be charged to the person’s account or paid by cash or check. If a replacement card needs to be made for a name change, there is no charge.

Lost or Stolen ID Cards

If a card is lost or stolen, it is to be reported to the issuing office; SJU Life Safety at #2144, or CSB Security at #5000, to invalidate the use of that card. The card will be invalidated, upon
the next business day of ID Office staff, to deter any misuse of the cardholder’s accounts. When a card is encoded with the cardholder’s ID number, there is an added digit to the end of the number. When a replacement card is made, that end number is changed. This makes the lost/stolen card permanently invalid and the current card valid. This feature eliminates the possibility of someone using a lost card for charging or meals, without having to give a new ID number to anyone who needs a new card.

Card Abuse

The institutions do not accept any responsibility for actions or consequences which take place as a result of misuse of the card, or the services accessed with the card, whether such action is by the nominated cardholder or other persons. Misuse or attempted misuse of the Saints card will be handled by the institutions’ disciplinary process or referred to outside authority if the institution deems it necessary.

Conditions of Use

1. The card may not be used by a person other than the person to whom it is issued.
2. The person to whom it is issued may not lend it to any other person for any purpose.
3. The card may only be used within its period of validity.
4. The cardholder accepts responsibility for all library books and materials and other institutional property issued against the card and agrees to meet the terms and conditions applying to the issue of that property.
5. The cardholder is responsible for all losses resulting from lost, stolen or misplaced cards.