Swing Catz Constitution

Article I: Name and Purpose

Section 1: Name Swing Catz

Section 2: Purpose/Mission

The CSB/SJU Swing Catz mission is to introduce CSB/SJU students to the history, various styles, and culture of swing dancing while teaching members various dance skills and techniques.

Section 3: Affiliation:

The CSB/SJU Swing Catz are affiliated with TCSwing.org as well as the Tapestry Folk Dance Center in Minneapolis and Pazaz Dance.

Article II: Membership

Section 1: Eligibility for Membership

The Swing Catz shall, at all times, consist of student executive members, student members, and an advisor. Each student member of the Swing Catz shall hold Swing Catz membership for one academic year, and may rejoin annually.

Section 2: Voting Member Criteria

Students become voting members of the Swing Catz when they have met two conditions:

1) Attend 80% of the club meetings or events for an entire semester.

2) Have knowledge of the basic steps of Lindy Hop, Charleston, and East Coast Swing at an intermediate level.

 Section 3: Removal of Members

All members not expressing continued interest at the end of each academic year will have membership revoked.

Non-voting membership has no requirements other than expressed interest.

Voting members attending fewer than 80% of a semester’s events will be notified that they are not in good standing and will have one semester to meet the original 80% requirement. If the member does not comply, a quorum of voting members will vote on said members club status. Removal from the club requires a 2/3 majority.

Voting members subject to removal will be given an opportunity to defend themselves in writing or in person before a vote takes place.

Voting membership review and removal will take place at the end of each semester.

There is no appeal process.

A removed member may regain voting membership status the following semester by attending at least 80% of all club events and meeting the basic dancing requirements set fourth in Section 2.

Article III: Officers

Section 1: Officer Qualifications

All officers must:

1) Be current CSB/SJU students.

2) Have an intermediate knowledge of Lindy Hop, East Coast, and Charleston swing styles.

3) Have at least one semester of club membership.

See Article IV for Election procedures.

Section 2: Elected Officers

Head Lead (Department of Student Activities Contact)

Head Follow (JCB Contact)

Second Lead
Second Follow

Treasurer (CFB Contact)

Disc Jockey

Section 3: Duties of Officers

Head Lead and Follow:

 Term in office—One Calendar Year

1) Organize club recruiting

2) Teach lessons

3) Preside at meetings

4) Call special meetings

5) Notify members of meetings

6) Primary contacts with the institutions and JCB

7) Primary contacts with the Tapestry Folk Dance Center

8) Run the election process

Second Lead and Follow:

 Term in office—One Calendar Year

1) Assume “Head” duties in his/her absence.

2) Schedule meeting/practice rooms/facilities

3) Plan member/officer training programs

4) Maintain records of membership and attendance

5) Handle official correspondence of the club

Treasurer:

 Term in office—One Calendar Year

1) Keep all financial records

2) Submit monthly audit statements to CFB

3) Notify organization of financial issues

4) Prepare budget/allocation requests

Disc Jockey

 Term in office—One Calendar Year

1) Provide music for all events and lessons

2) Organize PR for campus wide events

3) Notify club members of up and coming swing events in the Twin Cities area

Section 4: Vacancy in Office

In the event of any vacancy, duties will be temporarily fulfilled on a voluntary basis by other Officers with the exception of the Treasurer duties, which will be fulfilled by the Head Lead/Follow.

See Article IV Section 3 for special elections

Section 5: Removal of Officers

A petition to remove the officer in question must be submitted to another officer.

This petition must contain the signatures of 25% of voting members.

When such petition is received, the officer shall call a meeting of the club to determine whether or not the officer should be removed.

Grounds for removal are to be presented by the officer in charge at a regular or special club meeting.

The officer in question shall be provided an opportunity to present a defense either in person or in writing.

A quorum shall be present, and a 2/3 majority vote of the voting members shall decide upon removal.

Section 6: Appeal of Removal of Officers

 

A petition to appeal removal from office must be submitted to another officer.

 This petition must contain the signatures of 75% of the general club membership.

When such petition is received, the officer shall call a meeting of the club to determine whether or not the individual should be reinstated to office.

The officer in question shall be provided an opportunity to present an argument either in person or in writing.

A quorum shall be present, and a 3/4 majority vote of the voting members shall decide upon reinstatement.

Article IV: Elections

Section 1: Nomination Process

Any club member fulfilling the officer requirements may be nominated by any other club member.

Nominations require a second.

Nominations must be submitted to the Head Lead/Follow during the week prior to the final club meeting of the fall semester.

Nominees must accept their nomination for candidacy before the final meeting of the semester takes place.

Section 2: Election

Elections will be chaired by the Head Follow.

Elections will take place the final meeting of the fall semester.

A quorum shall be present, and a 3/4 majority vote of the voting members shall decide upon the officers.

All ballots will be secret and take place without discussion.

All candidates will have an opportunity at the final meeting to present—in person or in writing—reasons why they should be elected.

Campaigning is limited to self promotion; there will be no campaigning against candidates.

Upon election, it is the new officer’s duty to notify Student Activities of their position and provide contact information.

Section 3: Special Elections

In the event of a vacating Head Lead/Follow:

The Second Lead/Follow shall be promoted to Head status and a new Second Lead/Follow will be elected.

Special elections will occur within two weeks of a vacancy occurrence and follow the procedures detailed in Article IV Section 2.

 

Article V: Advisor

Section 1: Selection

 

Club officers will choose a club advisor annually by simple majority.

 

Section 2: Duties

Challenge officers to think creatively.

Take an active part in formulating the goals of the group.

Take an active part in facilitating the development of group goals.

Promote group activities to other faculty/staff.

Article VI: Meetings

Section 1: Regular Meeting/Club Activities

Officer strategic planning meetings will occur at the beginning and end of each semester to set club goals, events, and lesson schedules.

Club lessons and open dance will be every Wednesday night from 8:00-10:00 PM.

Club Officers will organize periodic trips to swing dancing events in the Twin Cities and notify members via e-mail and announcements at Wednesday night meetings.

Club Officers will organize periodic classic swing history and movie nights and notify members via e-mail and announcements at Wednesday night meetings

One campus wide swing dance will be planned for each semester.

Section 2: Special Meetings

The Head Lead/Follow may call special meetings.

 

Special meetings will function as regular meetings do.

Section 3: Parliamentary Authority

Meetings will be chaired by the Head Lead/Follow and will follow Roberts Rules of Order.

 

Section 4: Quorum*

 2/3 of voting members must be present for elections.

 2/3 of the officers must be present for non-election club decisions

Article VII: Committees

 Section 1: Committee Structure  

 

The Swinging at St. John’s planning committee will be chaired by the Head Lead and Follow and will be responsible for organizing and hosting this annual campus wide event. 

Article VIII: Finances

Section 1: Co-Funding Board

The Swing Catz will apply for Co-Funding Board (CFB) monies and will comply with all CFB rules and regulations.

Section 2: Honorariums

No club member shall receive an honorarium.

Article IX: Amendments

Section 1: Ratification

Amendments may be submitted to the Head Lead/Follow by any voting member

Grounds for ratification of a proposed amendment are to be presented by the officer in charge at a regular or special club meeting.

Voting members will be given 15 minutes to discuss said amendment

A quorum shall be present, and a 2/3 majority vote of the voting members shall decide upon ratification.

Section 2: Submittal to Department of Student Activities and Joint Club Board

Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.

Article X

The CSB/SJU Swing Catz admit students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.

Article XI

The Swing Catz consider hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The Swing Catz recognize the dignity of every person and opposes all forms of hazing.