Sports Management Club Constitution
College of Saint Benedict/Saint John’s University
Sport Management Club
Article I: Name and Purpose
Section 1: Name
Sport Management Club
Section 2: Purpose/Mission
To offer students an opportunity to gain access to and become more informed/connected to the sports management community. This would strengthen the community at CSB/SJU by forging together different groups and offering students a valuable tool to use in their quest toward potential professional/career goals.
Section 3: Affiliation
Our club would not be affiliated with any outside groups or organizations.
Article II: Membership
Section 1: Eligibility for Membership
CSB/SJU joint clubs must be open to any and all currently enrolled CSB/SJU students. Non-students [e.g., faculty/staff/alumni] are not allowed to be participating members, but they can be supportive affiliates.
Section 2: Voting Member Criteria
A student can become a member of the Sport Management Club by attending one or more meeting and completing an online member registration. Selection of club leaders will be conducted through a democratic majority voting process at the end of each academic year. All club members will be able to vote for candidates to fill the board at the end of each year. Once chosen, the new board will be formed as to begin work for the following year.
Section 3: Removal of Members
Any board member may be removed for failure to perform his/her prescribed duties properly and in good faith. Upon a three/fourths vote of the other officers at the Board of Directors meeting, an officer shall be impeached from his/her post. Removal requires a majority vote of a quorum of club members.
In the case of an officer being removed or leaving office for any particular reason, there shall be a special election held to elect a replacement. The newly elected officer will serve until the next regular election. In the case of an officer position being vacated for any reason before the election, the board of directors will appoint a club member to fill the position until the election. The special election shall follow the same procedure and rules as stated in Article II Section 2.
Article III: Officers
Section 1: Officer Qualifications
In order to be considered for an officer position, one must be a current Sport Management Club member and have attended a majority of club meetings throughout the year. They then must submit a formal nomination request to the board no later than 72 hours before the general officer election.
Section 2: Elected Officers
1. President (main contact)
2. Vice-President (Joint-Club Board contact)
3. Treasurer (Co-Funding board contact)
5. Social Media Director
Section 3: Duties of Officers
- Serve as main contact to club
- Preside over all board meetings
- Call special meetings
- Maintain contact with Co-Funding Board
- Assist in planning/scheduling weekly member meeting activities
- Assume President’s duties when absent
- Schedule meeting rooms/facilities
- Assist in planning/scheduling weekly member meeting activities
- Maintain contact with the Joint-Club Board
- Maintain all club financial records
- Submit monthly audit to co-funding board
- Notifies organization of financial issues
- Prepares budget/allocation requests
- Take and distribute meeting minutes
- Club record database keeper (maintain records of current and previous club members)
- Maintain email distribution list to all members and greater campus community
- Has access to official email account of club
Social Media Director
- Maintains all club social media accounts (i.e. Instagram, Facebook, etc.) and updates regularly to promote club retention and involvement
- Creates graphics for email and social media posts
- Creates marketing materials for events and on-campus distribution
Section 4: Vacancy in Office
In the event a vacancy should occur (resignation or removal), a new board member should be nominated by the club President. The nominee should be voted on (yea or nay) by the other members of the board using a majority system. This board member should serve out their term until the next board election is held (end of school year).
In the event that the Presidency is vacated, the Vice President will assume the Presidency and the new President will nominate a new Vice President through the process outlined above.
Section 5: Removal of Officers
An officer/member of the board may be removed if 75% of the other board members agree to impeach and/or the majority of the club members vote for impeachment. This vote can be attained through formal written petition or call for special vote during meeting time.
Section 6: Appeal of Removal of Officers
If the board member is impeached by the general club body, he/she is able to appeal to the board. In order for the board to overturn the members’ impeachment decision, they must vote unanimously to do so.
Article IV: Elections
Section 1: Nomination Process
State how officer candidates will be able to self-nominate during the spring application process.
Section 2: Election
When voting for new club officers, members will submit a written ballot which will be counted by the current President and Treasurer in front of the meeting. The results will be recorded immediately for transparency. The candidate with the greatest number of votes received will be made an officer for the following academic year.
Section 3: Special Elections
In the event of a vacancy on the board, the current President will nominate a replacement. The nominee will then be voted in by the other board members (majority style) in a special election. If voted in, the nominee will serve until the general election at the end of the school year.
Article V: Advisor
Section 1: Selection
An advisor will be chosen by the incoming President. The President will choose an advisor that is invested, connected and involved in the sport management field in some capacity.
Section 2: Duties
The advisor will meet frequently with the President and Vice President throughout the academic year. The goal of these meetings will be to offer feedback, give advice, and make suggestions that will help better the experiences of club members.
While the advisor is welcome at any and all club meetings, he/she will not be required at any of them.
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
Sport Management Club will typically meet on a bi-weekly basis.
Email reminders will be sent out frequently to the campus body. Additionally, a Facebook group will be used as an additional form of communication.
Section 2: Special Meetings
Given an unusual circumstance/situation, the President may call a special meeting. If a special meeting is called, members will be notified via email and through the same Facebook group listed above.
Section 3: Parliamentary Authority
Meetings will be run under the basic principles outlined in “Robert’s Rules of Order”. As stated earlier, members will be given a vote (equal to the vote of all other members) to vote on board positions and other events such as potential club trips/events.
Section 4: Quorum*
2/3 of the club must be present in order to conduct any official club business or elections.
Article VII: Committees
Section 1: Committee Structure
Committees may include (but are not limited to): event planning, fundraising, and volunteer. These committees will be formed through a volunteer basis within the general club member population.
Section 2: Special/Ad-Hoc Committees
In the event that special/ad-hoc committees are needed, they may be formed under the direction of members of the board.
Article VIII: Finances
Section 1: Co-Funding Board
If allocated resources, the Sport Management club will follow all CFB and institutional regulations, and keep all club funds in on-campus accounts.
Section 2: Honorariums
No officers or members will receive stipend or honorarium for participating in this club.
Section 3: Dues (optional)
Membership in the Sport Management Club will be free of charge to all CSB/SJU Students.
Article IX: Amendments
Section 1: Ratification
Amendments can be made to the constitution at any board meeting through a formal verbal or written proposal. The proposed amendment will then be voted on by all board members (on a majority basis) for approval.
Section 2: Submittal to Department of Student Activities and Joint Club Board
Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.
The Sport Management Club admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.
Article XI (The following is a required statement for all clubs and organizations)
The Sport Management Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The (name of club/organization) recognizes the dignity of every person and opposes all forms of hazing.
Date of recognition/revision: 9/18/2018