Libraries and Archives COVID-19 Response FAQ

Using the Libraries

Can I visit Clemens or Alcuin?

Clemens Library (CSB) and Alcuin Library & Dietrich Reinhart Learning Commons (SJU) are open for the Fall Semester beginning August 31. Hours are Sunday Noon-Midnight; Monday-Thursday 8am – Midnight; Friday 8am – 6pm; Saturday 10am – 6pm. Currently, for the safety of our community, only students, faculty, and staff are allowed to visit the Libraries.

What should I know about visiting the libraries?

Our common areas are disinfected daily so we ask visitors to use provided supplies to sanitize anything they touch. Everyone on campus is required to wear masks and we ask that all visitors observe social distancing. Food and drink are not allowed in the Libraries except for our coffee shop and outdoor areas. Seating in the Libraries has been arranged to assure safe physical distancing between patrons.

Can I use a study room

Study rooms are available for single users. Please reserve a room through the Library website. Reservation times include a buffer to allow for additional air exchange. Patrons can remove their mask in study rooms as long as the door is shut. Please wipe down surfaces with provided cleaning supplies.

How can I use the Library remotely?

Off-campus access to the Library’s digital collection is available to all current CSB/SJU faculty, staff, and students. Start your research on the Libraries’ home page to make sure you are recognized as coming from CSB/SJU. Searching the Library through our catalog or from a specific database still remains the initial task for finding information. Our Research Guides can direct you to the best resources for starting a search.

How can I find an ebook?

Start your search for ebooks in the Library Catalog. On the Library home page, use the drop-down option under Search All to limit your results to ebooks. See our video or consult this research guide for more information about finding and using ebooks from our Libraries.

How can I get a physical book?

Start your search for books in the Library Catalog. When you find a book noted as “available” under the Local Holdings Available section note the call number and come to the library during our open hours to checkout the item. We encourage everyone to continue using the “ Place Hold” button to request items be pulled and held at the desk for pickup. If you would like to arrange a contactless pick-up please call the Circulation Offices at either Clemens Library 363-5604 or Alcuin Library 363-2120 to make arrangements.

How can I get help with my research?

Librarians are available to guide your research through email, voicemail or zoom teleconference. Contact a librarian or use the “Chat Now” feature on our website.

How can I find streaming video?

Start your search for streaming video in the Library Catalog. On the Library home page, use the drop-down option under Search All to limit your results to Video. Then select eVideo from the format options to the left of the results list. See our demonstration and research guide to streaming video to learn more about the services available through our libraries. Many videos of campus events are included in DigitalCommons @ CSB/SJU.

How do I report an access problem or difficulty using the library’s electronic resources?

Contact Collection Development Librarian David Wuolu if you encounter problems connecting to a library resource. Please note, off-campus access is available only to current CSB/SJU faculty, staff, and students.

Is Interlibrary Loan still available?

Interlibrary loan is still readily available for digital resources, including journal articles and book chapters/sections.(See our video demonstrating how to request a book chapter.) The Libraries will also make ILL requests for physical items, but delivery of items may be delayed. The ILL Office can provide advice on the availability of specific resources.

Teaching and Learning with the Libraries

Can I still arrange library instruction for my class?

Yes, Zoom conferencing will be an option for both class instruction and one-on-one research meetings with students. Asynchronous support is also available; we suggest assigning your liaison librarian a role on your Canvas page so that we can field questions or make recommendations to students there.

How can I find library tutorials for my students?

We have online tutorials, research guides, and lots of handouts and activities to help your students. Contact us about your learning objectives, and we’ll help identify online resources to meet your needs.

Can I still create assignments using instructional technology?

Maybe. Some assignments, like podcasts, are easy to complete with widely available technologies such as smartphones. Other assignments, such as 3D printing, will need to be reconsidered. Contact an Instructional Technology Specialist for advice.

How should I link library resources to make sure students can access them?

Faculty creating assignments for students should use this prefix http://ezproxy.csbsju.edu/login?url= before the web address of a library-licensed online resource. The ezproxy service authenticates users as associated with our institutions. See this page for more information, or contact us for assistance.

Can you help identify alternative resources for my teaching?

Yes! Librarians are compiling resources for online teaching support, and we are tracking vendors who have expanded free access as well. Contact us if you have a specific need.

How do I request digital resources for my teaching or research?

Faculty may continue to make recommendations for new materials. If you have an urgent request for an ebook or other digital resource to support teaching online, contact Collection Development Librarian David Wuolu directly. In addition, some online resources are available free for a limited time from vendors offering expanded access.

How do I comply with copyright when sharing items online?

While faculty can be confident that linking to library resources is a safe way to observe copyright and licensing commitments, many items may be shared with students under Fair Use provisions of the copyright law. The University of Minnesota Libraries has a useful guide to Covid, Copyright and Courses.

Library Loans and Collections

What if I graduated and I won’t be returning to campus to bring my items back ?

Please contact the library at [email protected] or [email protected] and we will work with you to find a solution.

How can I get access to a physical item from the libraries?

Start your search for books in the Library Catalog. When you find a book noted as “available” under the Local Holdings Available section note the call number and come to the library during our open hours to checkout the item. We encourage everyone to continue using the “ Place Hold” button to request items be pulled and held at the desk for pickup. If you would like to arrange a contactless pick-up please call the Circulation Offices at either Clemens Library 363-5604 or Alcuin Library 363-2120 to make arrangements.

Can I request scans of items in special collections?

Library staff can scan items in special collections for teaching and research. Please contact librarian Kathy Parker for assistance. In addition, many items are available as digital surrogates, either through Vivarium, vHMML, or one of several primary resource databases.

How can I research the Archives?

The Archives are closed to visitors, but digital resources are available to anyone via the websites for the CSB Archives and the SJU Archives. Questions about Archives can be emailed to archivist Peggy Roske.