Zoom Security

“Zoombombing” has been discussed in articles like this one from Inside Higher Ed ( https://www.insidehighered.com/news/2020/03/26/zoombombers-disrupt-online-classes-racist-pornographic-content). 

To try to get ahead of this problem we've made a global-level change to our Zoom settings disable "join before host" so non-authorized user cannot join a meeting before the meeting host has logged in.

important note: If you have existing Zoom meetings and did not set a password when you scheduled the meeting we recommend using the Waiting Room feature detailed below.

A quick video walk-through of recent security changes in Zoom (April 2020).

Tips to safeguard You and Your Participants when Using Zoom:

  1. Use your CSB/SJU Zoom account ( https://csbsju.zoom.us)
  2. Password protect your session ( IT Video). If you've already created Zoom meetings through Outlook or Zoom you can add password protection. If you created Zoom meetings through Canvas go to Canvas, open the course, go to Zoom, choose to edit your meeting and choose "Require Meeting Password."
  3. Use the Waiting Room feature ( enabling it on your profile and using it)
  4. Mute or remove a participant ( IT Video)
  5. Lock the meeting (when you’re in the meeting, click Participants at the bottom of your Zoom window. In the participants pop-up box, you will see a button that says Lock Meeting. When you lock the meeting, no new participants can join, even if they have the meeting ID and password)
  6. Report any incidents of Zoom bombing to the IT Services Help Desk at 320-363-2228, [email protected], or use the IT Services Self-Service Support Portal to create, update and close help incidents. Please include "Zoom bombing" in the subject line. Please include the room ID number and date and time of the incident in the body.

What is Zoombombing?

Zoom is a video conference service that many institutions (including ours) are relying on for meetings, distance education, and other kinds of live collaboration.  Zoom is one of several services that are seeing a spike in popularity in response to social distancing and remote working. “Zoombombing” is the occurrence of random people popping into classes, sharing inappropriate images, or yelling slurs.

New Zoom (version 4.6.10) Security Settings

If you're working from home on a CSB/SJU computer connect to VPN to get the latest version of Zoom. If you're working on-campus you'll get the update the next time your power down and power up your computer.

Security Toolbar Icon for Hosts
The meeting host has a Security option in the meeting controls for locking the meeting, enabling Waiting Room even if it wasn't before the meeting was started, and more.

Invite Button on Meeting Client Toolbar
A button to invite others to join your Zoom meeting is at the bottom of the Participants panel.

New Join Flow for the Web client
By default, users will now need to sign in to their Zoom account or create a Zoom account when joining a meeting with the Web client. This can be disabled by the meeting host from their settings page.

Setting to Allow Participants to Rename Themselves
A meeting host can turn off attendees ability to to rename themselves in any meeting. This setting is available in the Web portal.