Live captioning in Zoom and Microsoft Teams

Live-captioning refers to text appearing on the screen just a few seconds behind the action to show what is being said. Live captions create an accessible meeting for those who are deaf or hard-of-hearing, aid attendees who can’t turn their sound up, help non-native speakers, and assist those who retain information better when they read and hear it at the same time.


Option 1: Use PowerPoint

  1. Start the Zoom meeting
  2. Create your presentation in PowerPoint 365 or open an existing file from your computer.
  3. Screenshare the PowerPoint in Zoom
  4. Start the presentation and select the 'Use Subtitles' button in the presentation toolbar to activate live-captions:

PowerPoint 365 toggle subtitles on and off

Option 2: Assign a Captioner

In any Zoom meeting the host can assign an attendee to type closed captions in Zoom during the live meeting.


Once the meeting has started attendees can select the "..." button and choose to "Turn on live captions." To stop showing live captioning select the "..." button again and choose to "Turn off live captions."