Short-term Course Definitions & Types

CSB/SJU faculty can propose two types of short-term programs; a summer study abroad program or an embedded study abroad program.  While many of the processes are similar, here are few distinctions.

Definitions Spring Embedded Program Summer Program
Program Duration CD mod on campus + 2 or more weeks of travel after end of semester 2-4+ weeks; departs after after graduation
Course Format Coursework taught on campus during CD mod and also during travel component. Coursework taught during program and may include limited pre- or post-work
Curriculum Connections All courses must be connected to a either Integrations Curriculum designation, such as such as a Way of Thinking or CS in addition to the learning goals of GL and EX. All  courses  must meet at least the learning goals of GLO and/or EXP
Credits 4 credits 2-8 credits
Faculty Director Compensation Faculty teach this course as part of their semester teaching load and therefore do not receive additional salary; travel expenses.  See CGE for current faculty salary per credit; travel expenses
Budget Model Students pay for their academic credits through their semester tuition; students are charged a separate program fee to cover program costs Students are charged for academic credits at summer tuition rate; students are charged a separate program fee to cover program costs
Enrollment Minimum of 10 students Minimum of 10 students


Short-term:  A short-term program at CSB/SJU is a for credit course that is offered over the academic year with embedded offerings or in the summer that incorporates international experiential learning.  A short-term course range from two to eight weeks in length.

Summer: A summer program is a credit-bearing short-term study program that occurs independent of spring or fall semester classes, allowing faculty to operate outside of their normal teaching schedules and are 2, 4 or up to 8 credits; variable credits are not accepted for faculty led courses. Faculty directors are expected to teach the academic components of all short-term courses. There must be a clear outline in the course description and itinerary of how and when the learning will be achieved. A summer program less than 2 credits will not be approved.

Embedded: An embedded course is a 4-credit course that students will take as part of their semester course offerings. The embedded course will start during CD mod, (equivalent to 2 credit), and then have an international field component (equivalent to 2 credits).  A student enrolled in the course will need to complete all portions of the course to receive credit. The international field component must follow the dates policy listed in this document. The same Faculty director is expected to teach both the on & off campus academic components of the embedded course.

To propose a Short-term course, this course needs to meet at least GL and/or EX engagements in the Integrations Curriculum. In addition, an short-term course must meet Major/Minor requirement and/or Integration Curriculum designation such as such as a Way of Thinking or CS.   There is not an option for variable credit for an embedded course. 

If you plan to propose an embedded course, you must inform your department chair.  The department chair will be contacted by Academic Affairs to discuss staffing implications before official notification is made to the faculty member.

Teaching the Course

Faculty directors are expected to teach the academic components of all short-term study abroad programs. Programs can be 2, 4, or 8 credits; variable credits are not accepted. Each credit equates 40 hours of student learning (both in-classroom time and time spent preparing for class). There must be a clear outline in the course description and itinerary of how and when the learning will be achieved. Directors may assign predeparture homework and papers, in addition to the other assignments during the course abroad.  Students cannot elect to pursue an ILP instead of the assigned course or audit the course. All students must be enrolled in the academic course for credit.

Policy on dates for Short-term programs

The first day students can travel for a summer or spring-embedded program is the Monday after CSB and SJU commencement.  Summer programs must return as close to August 1 as possible (or before).  Travel days to and from the country abroad do not count as academic days.

Student Enrollment/Course Size

CSB/SJU summer or embedded course student enrollment must equal a minimum of 10 students and all programs must have a faculty member and assistant director.

Defining Credits on Short-term or Embedded Programs

To determine credit hours for an education abroad program, the CSB/SJU Short-term programs follows the CSB/SJU Credit Hour Policy (Links to an external site.). For each credit awarded, there is a minimum of 40 instructional hours needed. Students are expected to devote a minimum of 2 hours outside of class time for every hour in class.

Components of a Short-Term Summer or Embedded programs:

  1. Formalized instruction. This includes traditional classroom time (either at a foreign institution or in faculty-led programs); formalized lecture/discussion sessions “in situ,” led by a faculty member or resident academic authority.
  2. Other required or structured educational experiences required as part of the course. These include visits to cultural locations (museums, monuments, historical or cultural sites) that do not include formal lecture components by the designated instructor; visits with local authorities/experts; independent but assigned observations of local cultural phenomena; etc.

This is the third component of any short-term program not to be considered in the Credit Hours.

  1. Informal “free time” in-country, including travel time, meals, socializing, independent touring. While these experiential activities are an integral part of the education abroad experience, they do not count toward credit-earning hours.