Computer Science Constitution

Article I: Name and Purpose

Section 1: Name
Computer Science Club (CSCI Club)

Section 2: Purpose/Mission
To promote the Computer Science major and prepare CSB/SJU students of all majors to be contributing members of the CSCI community.

Section Article II: Membership
CSCI club is open to all CSB/SJU students. 

Article II: Officers

Section 1: Officer Qualifications
All students are eligible to be an officer as long as they showed enthusiasm in the club and willing to learn how to run a club.

Section 2: Elected Officers
President: preside at meetings, call special meetings, primary contact with the institutions, appoint committee chairs, runs the election process, present at the JCB along with the VP.

Vice-President: assume President’s duties in his/her absence, schedule meeting/practice rooms/facilities, primary contact with the JCB, plans member/officer training programs, other

Treasurer: keeps all financial records, submits monthly audit statements to CFB contact (this is a mandatory requirement if you receive CFB funds), notifies organization of financial issues, prepares budget/allocation requests,

Section 4: Vacancy in Office
President will send email to the student body to seek for people to fill the position. However, club members will have an advantage over non-club member.

Section 5: Removal of Officers
If an officer does not accomplished their duties and or show any negative behavior such as hazing, bullying, or discriminating of any kind toward members, they may be removed from their position by a majority vote of the club members.

Article III: Elections
Elections shall be held annually at a time designated by the Executive Board. All new club officers must be elected by April of each year and submitted to the Joint Board Club.  The President shall fill, by appointment, any vacancies that occur on the Executive Board.

Article IV: Advisor

Section 1: Selection
The Executive Board will provide a List of potential club advisors and club members will vote on it.

Section 2: Duties
Club Advisor needs to attend Executive Meeting or have a one on one with either the President or VP afterward if they could not make it to the meeting. Club Advisor will also needs to provide guidance to the Executive Board, going over event planning and attend big events such as Hackathon, training sessions, and networking events. Club Advisor also needs to serve as a fair judge in competitions if needed.

Article V: Meetings

Section 1: Regular Meeting/Club Activities
Regular meeting is hosted once per month to provide students with general information about clubs, upcoming events and discussion about trending topics in technology.

Section 2: Special Meetings
Special meeting is called if there is an emergency that needed to be address before a big event.

Section 3: Parliamentary Authority
The president and VP will go through the agenda with the advisor and will run the meeting based on the agenda.

Section 4: Quorum*
It just needs to be the majority if we really have to vote among the whole club.

Article VI: Finances

Section 1: Co-Funding Board

CSCI club will apply for CFB money. If allocated resources, the CSCI club will follow all CFB and institutional regulations, and keep all club funds in on-campus accounts."

Section 2: Honorariums
State whether or not any officers or members will receive an honorarium/stipend from the organization. Note: if honorariums are given, they must come from club generated funds.

Article VII: Amendments

The Constitution of the club may be amended by a majority of the vote of the members of at an official meeting. The Secretary shall mail notices of an official meeting to all members at least two weeks prior to a meeting called to amend the Constitution.

Article VIII (The following is a required statement for all clubs and organizations)

The CSCI club admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorded or made available to members of the organization.

Article IX (The following is a required statement for all clubs and organizations)

The CSCI club considers hazing to be a degrading and destructive activity, which is inconsistent with the standards of this student organization. The (name of club/organization) recognizes the dignity of every person and opposes all forms of hazing.

Article X 

The CSCI Club agrees that its activities, mission statement and goals are consistent with the Benedictine Values.

Date of recognition/revision:4/29/20