Off Campus Process Criteria
To be eligible to participate in the Off Campus Process and seek and exemption to live in rental housing in the local area students must meet the following criteria.
- Students must maintain a minimum 2.75 cumulative GPA and be in good academic standing. Those on academic probation are not eligible.
- Students on administrative disciplinary probation are not eligible.
- Students who are placed on either academic or disciplinary probation during or following the exemption process may lose their eligibility to live off campus and may be required to live on campus in housing available at that time.
- Only students classified as members of the rising senior cohorts will be eligible for the exemption process
- Applying to the process is not a guarantee of release. Often, the number of participants in the Off-Campus Process (those who apply) exceeds the number of exemptions to be offered. Please know that this could mean that your group, even if you have all seniors, may not be offered a release.
- Release from the residency requirement will be offered based on the best selection number in your group.
- Individuals may seek release on their own or as part of a group.
- Groups may be comprised of up to 6 students. Each student may list up to five requested roommates in the process with her off campus – all roommates must request one another for this to work.
- A group will be considered based on the best number in the group for those who will be 4th year students. Important note regarding 5th year students: If your group includes a 5th year student, their selection number is not considered.
- A selection number may be used only once in the Off-Campus Process.
- Students may only apply to the Off-Campus Process once, either individually or as part of a group.
- Group applications should include all members of the group for the entire academic year. In the event someone plans to be abroad part of the year, you will need to identify anticipated Fall Only and Spring Only members (those who hope to be abroad etc.). The release will be based on the selection numbers of those group members present for the fall semester and those who are there for the whole year. Spring roommates will be released into the group based on the success of the fall group’s application.
- A student may decline an offer of exemption, however, if they were part of living group they can only be replaced with others already offered an exemption or the group may continue with one less member.
- Students/Groups offered an exemption will be given no less than two weeks from the date of offer to accept or decline the exemption. Students who miss the deadline will have their offer rescinded, will be required to live on campus and will be required to add their name to the wait list if they still wish to try for a future exemption.
- Students accepting release are required by the College to provide the address at which they will be living and a phone number at which they can be contacted.
- Students/Groups who apply by the deadline and are not offered an exemption through Off Campus Process will be wait-listed by selection number.
- Students/Groups applying October 16 or later (but before On Campus Selection) will be wait-listed by time and date of submission.
- The Off Campus Waiting List becomes void as of the On-Campus Room Selection process. Following room selection, groups or individuals who wish to be on the Off Campus Waiting List may add their names to the new (post-room selection) Off Campus Waiting List.
- Students on the wait list will only receive release offers if and when it is determined that additional space is required in College-owned housing. It is rare for waiting list offers to be made. If you or your group are placed on the waiting list, you should begin making plans for on campus housing in 2019-2020.
- Students are not approved to live off campus until an offer is made and an acceptance letter is submitted. Students who do not follow this process and sign a lease off campus will find themselves responsible for that lease as well as the Campus Housing Agreement (lease) and all fees associated with campus housing – which may include a meal plan. Having a signed off campus lease does not grant you release or priority in the process or waiting list. You should not sign an off-campus lease without an offer of release in the Off-Campus Process.
The College of Saint Benedict wishes to support students who have a GPA below 2.75 (C+) and/or those on academic probation to ensure the academic success of all students. Living off-campus can make access to necessary resources and community support more difficult. The College feels the best way to support these students is through close connection to the campus community. This is best achieved by living on-campus with access to campus resources. Thus, students on academic probation or with a GPA less than 2.75 (a C+ average) will not be granted an Exemption to the Residency Requirement.
Student Conduct Probation - Living off-campus in the surrounding communities is a privilege. Those students, who have not demonstrated that they can abide by community standards and be a positive addition to our campus community, forfeit the privilege to represent the College in our local communities.Students may appeal their eligibility status however please understand, submitting an appeal does not mean that an appeal will be granted. Generally, the GPA and probation requirements are upheld and for an appeal to be successful, one would need to share compelling information for us to consider in support of any such appeal. Students please review this document regarding eligibility.
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