Collection Policies

Internal Access

The records of the College of Saint Benedict are generally available to any staff member who needs access to accomplish his/her official duties to the College. Specific staff members of the office of origin will have unlimited access, while others may need the permission of the Archivist, the office of origin, or the CSB President’s Office for use of certain records.

Records which are protected by law are only accessible to specific staff members from the office of origin or by special permission of the President. These include all forms of personnel and student records.

External Access

Advance appointments are required of visitors to the CSB Archives.

Requests for information require a pre-appointment phone or email interview to determine if the Archives contains the materials being sought. Referrals to other area archives may be necessary. Researchers must also reveal their identity and affiliation, as well as their intentions for use of the information. All materials quoted must be properly footnoted or otherwise identified.

Access to the College of Saint Benedict records is by approval of the originating department.

Photocopying and Scanning

Photocopying or scanning of certain archival material is permitted with prior approval of the Archivist and provided that copyright guidelines are followed. The number of photocopies may be limited. Photocopies cost 25 cents (coin, cash, and checks are accepted).  Scans are generally free if the number is small.

Photocopies or scans may not be reduplicated or deposited elsewhere without the prior written consent of the Archivist. Supplying a photocopy or scan is not an authorization to publish. A reasonable amount of material may be duplicated when this can be done without injury to the records and when it does not violate laws of libel or copyright restrictions.