Returning to Work on Campus

The following policies and procedures are being implemented to assess our employees’ health status prior to coming to work and to report when sick or experiencing symptoms.

Affirmation Form: Employees returning to work on campus will be asked to sign an affirmation form to be returned to Human Resources which includes the following, and to self-monitor for signs and symptoms of COVID-19:

  • The employee has not within the past two weeks, been diagnosed with COVID-19 and is not currently experiencing any of the COVID-19 symptoms as outlined by MDH.
  • The employee is not a person under investigation for COVID-19 exposure, under quarantine or in isolation
    as ordered by a health authority.
  • No member(s) of the employee’s household has within the past two weeks been diagnosed with COVID-19.

Daily Self-Screening for Symptoms

Prior to coming to work for each shift, employees are expected to self-check their temperature at home, if possible. In addition, employees should self-monitor daily for the COVID-19 symptoms as listed here: www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html

The CSB/SJU Director of Environmental Health & Safety (DEHS), Ganard Orionzi, will provide guidance to supervisors where additional screenings are advised based upon an employee’s job responsibilities. Please refer to the following link for screening information from MDH: www.health.state.mn.us/diseases/coronavirus/facilityhlthscreen

Reporting Symptoms and/or Exposure

Employees are required to take the following actions if they experience symptoms or are exposed to COVID-19:

Applicable leave for scenarios 1&2, based upon appointment and benefit-eligibility status:

If an employee is unable to fully perform his/her job responsibilities from home, accrued sick leave, vacation (if sick leave is not available), or unpaid leave may be taken.

1. An employee experiencing symptoms prior to reporting to work should:

  • Stay home
  • Notify his/her supervisor* of the type and onset of symptoms.
  • Contact his/her medical provider for guidance and follow-up with the supervisor regarding workability status. An employee without a medical provider is encouraged to seek guidance through phone triage with a registered nurse. A local resource is CentraCare Connect at 320-200-3200.

2. An employee experiencing symptoms while at CSB/SJU should:

  • Notify his/her supervisor* of the type and onset of symptoms.
  • Go home as soon as possible, wear a mask/face covering and self-isolate from others until leaving campus.
  • Contact his/her medical provider for guidance and follow-up with the supervisor regarding workability status. An employee without a medical provider is encouraged to seek guidance through phone triage with a registered nurse. A local resource is CentraCare Connect at 320-200-3200.

Applicable leave for scenarios 3&4, based upon appointment and benefit-eligibility status:

If an employee is required to stay home and is unable to perform his/her job responsibilities from home, refer to the Special COVID Leave policy.

3. If an employee or member of an employee’s household has been notified of potential exposure, the employee must notify his/her supervisor*, self-monitor and follow the instructions provided upon notification.

4. If a member of an employee’s household has COVID-19 symptoms, the employee must stay home and self-monitor until the family member has been evaluated by a medical provider and given further guidance regarding the symptoms. The employee is expected to keep his/her supervisor informed of the status.

For information on quarantine and isolation, visit:
www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine-isolation.html

*The supervisor must notify their designated Human Resources Partner of the information received as soon as possible. For student employees, notify Angie Mareck, Director of Student Employment.

Supervisors may inform co-workers, as needed, that a colleague is out ill or out of the office. No other details or personal health information should be shared without the employee’s permission.

Reporting Testing Positive for COVID-19

Employees are required to take the following actions if they test positive for COVID-19:

Stay home per guidance from his/her medical provider and until meeting the following CDC clearance criteria:

  • no fever for 72 hours off medication
  • a minimum of 10 days since symptoms first appeared or tested positive
  • improvement in overall symptoms

See: www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/end-home-isolation.html

Notify his/her supervisor and complete the following report form Employee COVID-19 Positive Test Report
submitted to Human Resources.**

Applicable leave based upon appointment and benefit-eligibility status: If an employee is unable to fully perform his/her job responsibilities from home, accrued sick leave, vacation (if sick leave is not available), or unpaid leave may be taken.

** When Human Resources receives notice of a positive case, Human Resources will notify the DEHS who serves as COVID-19 Coordinator for institutional tracking and follow-up with both the employee and local/state public health authorities per case investigation processes.

For a student employee, the DEHS will coordinate with the Student COVID-19 Coordinator and Student Employment Director, as appropriate.