COVID-19

Employee Vaccine/COVID Information

When is the deadline for vaccination?

CSB/SJU is requiring all faculty and staff to be fully vaccinated, with at least one vaccine dose having been administered, by Aug. 24.

Will my supervisor know my vaccination status if I report it or submit an exemption? Who will have access to and review the submissions?

All information will be viewed and kept confidential by Human Resources and the Employee COVID Coordinator (who conducts contact tracing). Information will not be shared with supervisors.

Can I leave work to get vaccinated and will I be paid? 

Yes, time spent getting vaccinated during your normal work hours will be paid. Please work with your supervisor to ensure shift coverage beforehand. The expectation is 2 hours will be enough time per dose, but please be in communication with your supervisor if there are significant wait times, etc.

Where do I submit my vaccination record?

Submit vaccination records using this link: COVID Vaccination Record Submission

Where do I submit a medical/religious/conscientious exemption?

Submit medical/religious/conscientious exemptions using this link: COVID Exemption Record Submission

What are the expectations of working on campus if I have a verified exemption?

Those who are not yet fully vaccinated or have requested an exemption:

  • Are required to wear a mask inside campus buildings at all times
  • Isolate for 10 days if diagnosed with COVID-19
  • Quarantine for 10 days if there is close contact with someone diagnosed with COVID-19
  • Self-monitor your COVID-19 symptoms daily (no submission necessary)
  • Comply with future campus mitigation efforts
  • Comply with mandatory testing, if requested

Masking Policy

What is the masking policy at CSB/SJU?

Beginning Thursday, August 12, CSB/SJU is requiring masks indoors and on transportation for all students, faculty, staff, visitors, vendors and contractors (vaccinated and unvaccinated).

CSB/SJU expects masking for unvaccinated individuals in high-density outdoor events where social distancing cannot be maintained.

Athletic areas will follow NCAA and MIAC guidance.

All students, faculty, staff, visitors, vendors and contractors are required to wear a cloth or disposable mask that covers both the nose and mouth. Face shields are not an appropriate substitute for individuals who cannot wear a mask. Very few medical conditions warrant exemption from masks. A medical exemption must be provided by a licensed physician and submitted to the Student COVID Coordinator for review and approval.

How long will the masking requirement last?

The temporary masking requirement will be reevaluated weekly based on the transmission category of our surrounding county and on the vaccination rate of our campus community.

What are the exceptions to the mask requirement?
  • Residence hall rooms
  • Private offices
  • While eating in dining areas or seated with food at indoor campus events
  • Outdoors

Testing and Reporting

How is CSB/SJU addressing President Biden’s 9/9/21 remarks about weekly testing of employees and other recommendations?

The changing mandates and recommendations from the government are being monitored and discussed by leadership. At this time, we are awaiting formal guidance from OSHA to determine potential changes around testing for unvaccinated employees. More information will be provided soon.

What is the difference between isolation and quarantine?

You quarantine when you might have been exposed to the virus or have been identified as close contact.

You isolate when you have been infected with the COVID-19, even if you don’t have symptoms.

Are isolation guidelines different for vaccinated vs unvaccinated individuals?

No – the guidelines for isolation if you are positive for COVID-19 are the same regardless of vaccine status.

If symptomatic, you must isolate until all the following criteria are met:

  • It has been at least 10 days from onset of symptoms.
  • No fever for 24 hours off of fever reducing medications (ibuprofen and acetaminophen).
  • COVID-19 symptoms are improving (with the exception of loss of taste and smell, which can persist for months after infection).

If you had no symptoms, you may discontinue isolation when it has been 10 days from test date.

Are the quarantine guidelines different for vaccinated vs unvaccinated individuals?

Yes, the guidelines are different.

Vaccinated individuals

If you are fully vaccinated and show no symptoms of COVID-19, you do not need to quarantine. However, you do need to get tested 3-5 days after exposure. You must also continue to monitor for COVID-19 symptoms for a total of 14 days.

Unvaccinated individuals

You will need to quarantine (separate from others) for 10 days. You need to get tested 3-5 days after your exposure. When released from quarantine, you need to continue to monitor for COVID-19 symptoms for an additional 4 days.

Where can I get a COVID test if needed?

Here is link of MN testing locations: https://mn.gov/covid19/get-tested/testing-locations/index.jsp

Simply put in your zip code, distance you are will to travel and type of test you are seeking (Rapid, antigen or PCR test).

What are the CSB/SJU requirements for reporting symptoms?
Employees fully vaccinated
Employees fully vaccinated who are experiencing symptoms of COVID19 should consult with their medical provider to determine if testing is advised. The symptoms may be other conditions such as a cold or flu. If COVID-19 testing is not advised:
  • Stay home until fever free for 24 hours off medications and symptoms improve.
  • Notify your supervisor.
Employees not fully vaccinated or unvaccinated experiencing symptoms
If experiencing symptoms prior to reporting to work:
  • Stay home and notify your supervisor of the type and onset of symptoms.
  • Contact your medical provider for guidance and follow-up with your supervisor regarding workability status. An employee without a medical provider is encouraged to seek guidance through phone triage with a registered nurse. A local resource is CentraCare Connect at 320-200-3200.
If experiencing symptoms while at work:
  • Notify your supervisor of the type and onset of symptoms.
  • Go home as soon as possible, wear a mask/face covering, and self-isolate from others until leaving campus.
  • Contact your medical provider for guidance and follow-up with your supervisor regarding workability status. An employee without a medical provider is encouraged to seek guidance through phone triage with a registered nurse. A local resource is CentraCare Connect at 320-200-3200.

Supervisors must notify their designated Human Resources Partner of the information received as soon as possible. For student employees, notify Angie Mareck, Director of Student Employment. Supervisors may inform co-workers, as needed, that a colleague is out ill or off work and timeline. No other details or personal health information should be shared without the employee’s permission.

Applicable leave for absence from work based upon appointment and benefit-eligibility status:
  • If an employee is unable to fully perform his/her job responsibilities from home, leave options include accrued sick leave, vacation (if sick leave is not available), or unpaid leave.
What are the CSB/SJU requirements for reporting exposure to someone who tested positive for COVID-19?
Employees fully vaccinated and not experiencing symptoms

Employees fully vaccinated and not experiencing symptoms are not required to quarantine from work. However, you do need to get tested 3-5 days after exposure. You must also continue to monitor for COVID-19 symptoms for a total of 14 days.

Employees not fully vaccinated or unvaccinated
Employees not fully vaccinated or unvaccinated are required to:
  • Notify your supervisor of the exposure and date exposed.
  • You will need to quarantine (separate from others) for 10 days. You need to get tested 3-5 days after your exposure. When released from quarantine, you need to continue to monitor for COVID-19 symptoms for an additional 4 days.
  • Immediately contact the Employee COVID Coordinator for guidance.
    • CSB: 320-363-5277
    • SJU: 320-363-3267

Supervisors must notify their designated Human Resources Partner of the information received as soon as possible. For student employees, notify Angie Mareck, Director of Student Employment. Supervisors may inform co-workers, as needed, that a colleague is off work and timeline. No other details or personal health information should be shared without the employee’s permission.

Applicable leave for absence from work based upon appointment and benefit-eligibility status:
  • If an employee is required to stay home and is unable to perform his/her job responsibilities from home, leave options include accrued sick and/or vacation leave, or unpaid leave.
For information on quarantine and isolation, visit:
What are the CSB/SJU requirements for reporting testing positive for COVID-19?
Employees are required to take the following actions if they test positive for COVID-19:
  • Stay home per guidance from his/her medical provider and until meeting the following CDC clearance criteria:
    • 10 days since symptoms first appeared and
    • At least 24 hours with no fever without the use of fever reducing medication and
    • Other symptoms of COVID-19 are improving
      (Loss of taste and smell may persist for weeks or months and need not delay the end of isolation.)
    • If you had no symptoms, you may discontinue isolation when it has been 10 days from test date

See: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/end-home-isolation.html

When Human Resources receives notice of a positive case, Human Resources will notify the Director of Environmental Health and Safety, who serves as COVID Coordinator, for institutional tracking and follow-up with both the employee and local/state public health authorities per case investigation processes. For a student employee, coordination will be with the Student COVID Coordinator and Student Employment Director.

Applicable leave for a positive COVID-19 case based upon appointment and benefit-eligibility status:
  • If an employee is unable to fully perform his/her job responsibilities from home, leave options include accrued sick leave, vacation (if sick leave is not available), or unpaid leave.

Travel

What are the CSB/SJU requirements for travel?

All employees have a personal responsibility to help keep our community safe and to remain focused on mitigation measures. Employees traveling for college/university business or personal travel outside of MN by public transportation must complete the Employee Travel Form prior to traveling and follow CDC guidance on domestic or international travel as outlined below. Further information may be found at: https://www.cdc.gov/coronavirus/2019-ncov/travelers/travel-during-covid19.html

Domestic Travel

International Travel

Leave Policies and Accommodations

What are the CSB/SJU leave policies and accommodations?

CSB and SJU Faculty and Staff handbook policies on sick leave and the Family Medical Leave Act (FMLA) will be followed for an employee’s illness, for an employee providing care for an ill family member as defined by these policies, and when an employee is required by a health-care provider to isolate or quarantine.

An employee advised by his/her medical provider not to work on campus due to a documented health condition may request an accommodation by providing medical certification of the recommended restrictions and timeline to Human Resources. A Human Resources representative will review the recommendations, discuss needs with the employee and his/her supervisor, and determine if a reasonable accommodation can be made. If an employee is unable to perform position responsibilities with a reasonable accommodation, the employee’s position, FTE, and/or employment status may be affected.

With the reopening of K12 schools and daycare centers, home schooling and childcare will not be granted as a COVID-19 accommodation.

The Work Environment

We learned throughout 2020-21 that, as an institution, we can come together and adapt to the biggest challenges.

Each member of our community must take personal responsibility to prevent the spread of COVID-19. CSB/SJU is relying on all employees to serve as leaders in upholding the policies and protocols related to mitigating the spread of COVID-19.

COVID-19 Questions:
  • [email protected]
  • 320-363-3300 (general questions)
  • 320-363-5605 (medical questions related to COVID-19)