Campus Events and Activities

Programming

CSB/SJU will make decisions to proceed with, postpone or cancel large, annual events with guidance from the Minnesota Department of Health and the Centers for Disease Control throughout the year. At this time, we’ve made the difficult decision to cancel Family Weekend in the fall semester. This decision will limit the number of visitors to campus and in the surrounding community, which is an important tactic to prevent an outbreak of COVID-19.

Certain traditional events and programs sponsored by CSB Residential Life, including area-wide welcome back bonfires and cookouts, Halloween in the Halls, and Fall Into Your Future & Go Global resource fairs will not take place this year. 

Student Club and Organization Programming

All student clubs and organizations are required to host meetings virtually or outdoors during Block A1. After Block A1, decisions regarding size and location of events will be based on guidelines from the State of Minnesota. Current guidance is groups of 25 or less outdoors, and 10 or less indoors with masks and safe social distancing practices in place.

CSB/SJU’s mask policy states that masks are required when outside for class or a meeting. Social distancing is still required.

Outside visitors/collaborators/contractors/vendors will be limited to those offering essential services to the event or program. Attendance at events is limited to students, staff, and faculty of CSB/SJU.

All institutional sponsored/Student Fee funded travel is suspended for the Fall Semester.

Event Safety Review Process

All in-person events or activities will go through an Event Safety Review Process and must be initiated at least two weeks prior to the event. This process is meant to evaluate the viability of an in-person event and allow those responsible to demonstrate their awareness of expectations during the COVID-19 pandemic.

The Event Safety Review Committee will consist staff members from SJU Life Safety, CSB Security, the Events office on each campus and Student Activities. They will use a rubric to evaluate the plans for the event and to make any necessary recommendations to the event planners.

Event Planning Proposal Form

Attendance Tracking

All events or programs with an in-person component (whether indoors or outdoors) will be required to track attendance. Scanners will be provided by the SALD office to clubs. Organizations and departments will be required to purchase their own scanners.

Programming & Event Space Usage

Available programming and event spaces and capacities will be made available to the community. Classrooms will not be available for events or activities unless it is for special circumstances or an institutional program (e.g. Community Engagement Days). Large programming spaces will be available for meetings and events that need to take place in person.

Guidelines for Specific Activity Types

Meetings

  • All club and organization meetings will take place virtually or in an outdoor setting with masking and safe social distancing practices in place.

Speakers and In-Person Events 

  • If an event requires an outside performer, speaker and/or artist, the program must have the ability to be done in a fully virtual format. If social distance and available space allow, a program can take place on campus.
  • All events should, if amenable, live stream the program to campus either through Zoom, social media accounts, and/or another streaming service.
  • All clubs will have access to “PPE Event Bags” through Student Activities that will have items necessary to hold an event/meeting in person. This bag will include disposable masks, gloves, hand sanitizer, sanitizing wipes and ID Scanners. These bags will be reserved through the SALD office and picked up by the student leaders on the day of the event. The bags (including the scanners) must be returned to the SALD office by the end of the next business day following the event.

Tabling Events in Gorecki Center and Sexton Commons 

Tabling will take place if social distancing allows. Masks are required at all times. Three tabling slots per campus will be available. If weather permits, tables will be placed outside of Gorecki Center by the bus stop and Sexton Commons with one table by the bus stop and two tables by the pond.

  • Tables will only be available to on-campus groups or external guests sponsored by an on-campus club, organization or department.
  • Clubs, organizations, and departments are limited to one three-hour shift per day with a three-day limit per week. Tables will be cleaned and sanitized by the students using the tables.
  • Available tabling shifts will be the following:
    • Monday, Tuesday, Thursday & Friday from 10 a.m. to 1 p.m. and 4-7 p.m.
    • Wednesday: 8-11 a.m., 11:30 a.m. to 2:30 p.m., 3-6 p.m.
  • Handouts at the tables must be kept to a minimum and should be distributed in a non-contact manner.
  • Food at tabling events, when allowed, must follow the guidelines and requirements of the Events Office on each campus.