February Letter to SJU Students

DATE:           February 2020

TO:                 SJU Degree Candidates

FROM:           Karlyn Forner

RE:                  Commencement Information

Congratulations on your upcoming commencement on Sunday, May 10. Listed below is information you will need for your graduation from St. John's University. Please read this information carefully and keep it for reference. This is the only mailing you will receive with this information. You may find this information and more at www.csbsju.edu/Commencement.

ACADEMIC ATTIRE. Caps, hoods, and gowns will be worn for the commencement ceremony. Attire will be issued to all degree candidates at the Grad Finale, which will take place on Wednesday, March 18 from 10:00 a.m. – 5:00 p.m. in the Great Hall. A $65 commencement fee has been charged to your December account to defray the cost of the academic attire and meal tickets. Off‑campus degree candidates who are unable to obtain their academic attire on this date may do so in the Bookstore on Friday, May 8, between 9:00 a.m. and 4:30 p.m., Saturday, May 9, between 12:00 and 4:00 p.m. or Sunday, May 10, between 10:00 a.m. and 1:00 p.m.

COMMENCEMENT CEREMONY TICKETS. Admission to the ceremony in the Abbey Church is by ticket only. Each graduate is entitled to three guest tickets (you will not need one for yourself). The number of tickets allocated is based on the number of graduates and the seating capacity of the church. We will not have any extra tickets for distribution due to the size of the graduating class. We are pleased to offer closed circuit viewing of the ceremony in the Stephen B. Humphrey Theater, open to the public at 1:00 p.m. Additional viewing will be available in Br. Willie’s Pub. The ceremony will be available for viewing on the SJU campus cable TV system on channel 24-1. Please notify your guests that following the Community Mass on Sunday everyone must vacate the church. The doors will re‑open at 1:00 p.m. and entrance will be by ticket only.

COMMENCEMENT LUNCHEON. You are entitled to four tickets (including your own) for the commencement luncheon, which will be served in the Refectory Dining Room and Guild Hall from 11:00 a.m. to 1:00 p.m. Additional tickets can be purchased between 8 am and 4:30 p.m. from Dining Service beginning April 15 in Quadrangle 090. The cost of the tickets will be $11.50 for adults and $5.75 for ages 3-10.

TICKET DISTRIBUTION. Your packet of ceremony and luncheon tickets will be distributed in the Bookstore on Friday, May 8, between 9:00 a.m. and 4:30 p.m. Tickets will be available for off‑campus degree candidates in the Bookstore on Saturday, May 9, between 12 p.m. and 4:00 p.m. or on Sunday, May 10, between 10:00 a.m. and 1:00 p.m. You must pick up your own tickets and present your I.D. card to claim them.

REHEARSAL. Rehearsal for the commencement ceremony will be on Tuesday, May 5th at 12:30 p.m. Rehearsal is mandatory for all graduating seniors. Please line up on the walkway in front of Mary Hall, extending down the walkway past Simons Hall. Line up information will be posted with numerical and alphabetical markings along the walkway. In the event of rain, line up will be in the Guild Hall. If you cannot attend the rehearsal or ceremony, please contact Anastasia Nathe, Registrar’s Office [email protected]

ACADEMIC PROCESSION. The academic procession will form at 1:15 p.m. on the walkway in front of Mary Hall. If it is raining steadily at 1:15 p.m. the procession will form on the first floor of the Quadrangle. You will receive detailed instructions as to your proper position in the procession (rain or shine) at the rehearsal on May 5.

CONFERRING OF DEGREES. When the degrees are conferred, you will come forward when Dean Terence Check reads your name. Proceed to where Interim President McAllister is standing to receive the diploma case. Exit the ramp and return to your place at the direction of the staff members. When everyone in your row has returned; sit down together.

OVERNIGHT ACCOMMODATIONS. If you have family or guests attending commencement who require overnight sleeping accommodations, please make arrangements immediately. Many local motels may already be completely booked on this weekend.

DIPLOMA. On receipt of evidence that all studies undertaken this term have been successfully completed and that all requirements for the appropriate degree have been successfully met, a diploma will be issued to you. Your diploma will indicate your degree and the date on which it was conferred. An official transcript of academic record attesting to the degree(s) and honors you have received will be mailed to you, along with your diploma, in early July. Be sure the Registrar's Office has your correct mailing address before you leave campus.

PHOTOGRAPHS. We have made arrangements for a professional photographer to take photos when you receive your diploma. You will receive a proof online one week after the ceremony. There is no obligation to purchase, and you will have the option of placing an order for prints. Learn more at www.gradimages.com.

COMMENCEMENT WEBCAST. St. John’s University will webcast commencement exercises over the Internet. A computer connected to the Internet with a high speed connection is all that is needed. To view the webcast, go to the CSB/SJU Commencement webpage at www.csbsju.edu/commencement and look for a link to the 2020 SJU Commencement webcast. There will be a signal available to check your connection one half hour prior to commencement.

CEREMONY RECORDING. There will be a YouTube link of the ceremony on the Commencement webpage, available a week after the event www.csbsju.edu/commencement.

COMMENCEMENT QUESTIONS. If you have questions, feel free to contact me by e-mail: [email protected]