College of Saint Benedict/Saint John’s University Web Policy

Official Web pages that represent a college, department, group, or program of the College/University are expected to follow the same professional and graphic standards that apply to official publications in any other medium. Graphics, templates, and other web page tools and information are available on the CSB/SJU Web Tools web site.

In order to be linked to the CSB/SJU WWW Pages, the following criteria must be followed:

• The department or organization must name a web coordinator for their area who is responsible for maintaining their website, enforcing the CSB/SJU Web Policy, and acting as a contact person. They must notify IT Services with the name of this person.
• Every site must have contact information. The contact may be a specific individual, a group or a generic contact such as "XYZ Department". The contact(s) must include an active e-mail address(s).  See the Web Tools web site for information on how to add contact information.
• Every page must be updated or reviewed on an annual basis or more frequently when appropriate. 
• Every page must have a descriptive page title. See the Web Tools web site for information on how to add page titles.
• Materials must be carefully checked for proper grammar and spelling.
• To make College/University web pages widely accessible, all graphic images must include appropriate text descriptions in the "ALT" attribute. Text-based navigation tools must accompany all image maps. See the Web Tools web site for information on how to add ALT tags.
• Links to commercial sites are generally discouraged.  Such links are permitted when the links do not imply official CSB/SJU endorsement of the product or service and when the purpose of the link is consistent with the CSB/SJU mission.  Links intended to generate private income are prohibited. 
• All copyright laws must be strictly adhered to. Written permission must be obtained for use of copyrighted materials, with the clear understanding on the part of the copyright holder that these materials will be used on the Web rather than in a printed publication. This applies to the use of text, logos, photographs, drawings, video clips, sound clips or other copyrighted materials.  See U.S. Copyright Office web site for more information.  See CSB/SJU Copyright Agent information. 
• Contents of all electronic pages must be consistent with CSB/SJU policies and local, state, and federal laws. This includes links to other pages or off campus web sites. In other words, a page will be considered in violation if it contains links to a page that violates the policy.
• IT Services, in coordination with Communications and Marketing,  is responsible for the CSB/SJU WWW top level home pages and the establishment of links to other official college/university web pages. It is also responsible for the organization of the top level pages and the design that supports the links.
• IT Services/Communication and Marketing Services, may, at any time, review and recommend changes in the college/university web pages as appropriate. This follows college/university policy that release and distribution of public announcements concerning the college/university programs and activities should be coordinated through Communication and Marketing Services.

Note:  The College of Saint Benedict and Saint John's University provides limited web-space and technical support for its departments and organizations.  In addition, these services may be offered to other organizations within the Order of Saint Benedict, and Saint Benedict's Monastery.  Other entities, including professional organizations, are not permitted to utilize CSB/SJU web resources. 

Violations of this policy should be reported to the IT Services Web Coordinator.

Employee and student web pages are governed by the Personal Web Page Policy.