Saint John's University
Housing Selection Process

• Housing Selection Overview
• Room Registration Process
• Selection Process Procedure
• Lease Requirements & Cancellation
• Sophomore Housing Options
• Block Housing Process
• Junior / Senior Housing Options
• Campus Apartments Selection 
• Special Interest / Themed Housing
• Single Rooms

Housing Selection Overview

The Housing Selection is held in late March / Early April each year. Rooms are selected by class status-- seniors, juniors and sophomores. A selection times are determined & assigned for each eligible participant based on total number of credit hours through the Spring semester of the current academic year.  Times are assigned by computer. A computer assigns, ranks, and sorts the selection times of the participants.  Participants with a higher number of total credit hours will get an earlier selection time.  Therefore, participants with Senior status (88 or more total credits) would receive an earlier selection time than those participants with few total credits.  If a participants has the same total number of credit hours as other participants, their selection times will be randomized with the participants with the same number of credit hours. 

Room Registration Process

A current student may sign up for a room at the housing selection if he has paid the $100 advance room registration payment.

Students must register for at least 12 on-campus credits in order to live on campus. A check will be made after room selection to ascertain the number of credits carried by each student.

Room selection slips with the student's selection time and location will be placed in the student mailboxes four days in advance of room slection. This slip, along with your student ID card, must be presented at room selection. Students go through the selection process at the earliest time within their group.

Students studying abroad spring semester have designated individuals to chose a room for them. These individuals may pick up the Study Abroad's slips at the Campus Life & Housing Office on the Friday before the room selection.

If a student is unable to attend selection he must notify the Campus Life & Housing Office. He can designate a friend or have a representative of Residential Life to chose a room for him.

Selection Process Procedure

Identification Process:

1. Enter Quad 264 when your name and time is announced.
2. Station 1 - Present your I.D. card and selection slip.
3. Station 2 - Get your slip verified and stamped.

Room Selection:

1. Station 3 - Chart area. - Residence areas are represented on large charts. Select a room from those still available. (Rooms that have already been reserved will be marked off on the charts.)

Computer Terminal:

1. Station 4 - Tell the student assistant what room you want. He will check to see if the room is available. Another student assistant will mark it off on the chart to show that it is no longer available.
2. Station 5 - A computer operator will enter your name and room choice in the computer.
3. Station 6 - Sign a residence agreement (lease) before you exit the room.

Post Selection:

If you did not get the room of your choice at selection you may place your name on a waiting list for rooms that might open up at a later date.

Lease Requirements and Cancellation

The Room License Agreement can be found online in the J-Book.

The Residence Agreement and the license periods are for the entire academic year. Cancellation of housing must be made at least 14 days before the beginning of a semester. There is a charge of $200 if cancellation is given less than 14 days; the $100 advance room deposit is also forfeited. Cancellation of the Residence Agreement will be accepted for the following reasons only: discontinuing from St. John's; studying abroad; medical reasons; graduation; dismissal; internship; student teaching or marriage. No student will be released from the Residence Agreement to move off campus.

Sophomore Housing Options

Students who will be of Sophomore standing have several housing options available to them.  They may choose whether to participate in the Block Housing Selection Process or the Sophmore Regular Selection Process. 

Block Housing

Block housing is a option for Sophomores who wish to live with and/or around a group of friends in a "block" of rooms in Patrick, Boniface, & Thomas (first-floor) Halls. Blocks are limited to six individuals or 3 rooms.  Only 1/2 of the rooms in Patrick, Boniface, & Thomas (first-floor) Halls will be used for block housing and the other 1/2 of the rooms will be placed in the selection. 

Process for Block Housing:

1. Fill out the block housing application form and click submit.
2. Once received and confirmation that all members of the block have paid their advance room payments, your application will be assigned a number.
3. Groups will be selected in the order in which their valid applications were received.

Important Information:

1. Blocks must have 6 people. No more, no less. 
2. All members of a block must have paid their advance room payment.  Any members that has not paid their advance room payment will void the whole group from the block housing process.
3. You are limited to one block group. You cannot sign up with more than one group. 
4. Block groups will be chosen at random from those valid applications.
5. Student who are currently are probation for disciplinary / behavioral concerns may not be approved for block housing.

Sophomore Regular Selection Process

Second-year students are only allowed to live in the following residential areas:
St. Thomas Hall (1st Floor Only); St. Patrick Hall; St. Boniface Hall; St. Bernard Hall; St. Gregory House; St. Joseph Hall; St. Benet Hall.
Second-year students may live with other upper-class students, but only in areas in which both student are eligible to live.  For example, a Sophomore and Junior may wish to live together as roommates.  They could live in St. Bernard Hall, St. Benet Hall, St. Gregory House, & St. Joseph Hall but could not live in St. Patrick, St. Boniface, St. Thomas Hall (1st floor), or any campus apartment because of the class-standing criteria for each area.

If Sophomores choose the Regular Selection process, they will be assigned a selection time & date based on their total number of credit hours.  They will then attend the selection at their designated time, date, and location with their roommate(s).  There will be large charts with available housing option(s) from which they can select the option that best suites their desired living arrangements. 

Junior/Senior Housing Options

Students who will be of Junior or Senior standing have several housing options available to them.  Juniors have some apartment-style living options as well as the Regular Selection process.  Seniors may choose whether to participate in the Apartment Selection Process or the Regular Selection Process. 

Apartment Selection

The apartment selection is designed for those students of Senior standing that desire to obtain an apartment in Metten Court, St. Vincent Court, St. Placid House, & St. Maur House.  The apartment selection is limited only to these 4 apartment areas.  Seton apartments and other upper-class residences will be made available in the Regular Selection Process. Only students with Senior standing (88+ total credits) will receive selection times for the Apartment Selection. Seniors may bring in students with Junior standing as roommates in the apartments provided that the students meet the Apartment Eligibility & Senior Majority requirements.

Apartment eligibility. To be eligible to live in any on-campus apartment, one must meet the following criteria:

1. Be 21 years-old or turning 21 years-old during the academic year of residency. This does not include Seton Apartments, where on must be 20 years-old by the time of residency. (i.e. be 20-years old by the first day of classes for the academic year you wish to live in Seton)
2. Have Junior or Senior class standing. 
3. Sophomores and First-year students are not allowed to live in any campus apartment.

Also note:

• Senior Majority - St. Placid & St. Maur House, St. Vincent Court, & Metten Court apartments are designated "Senior-majority".  That means over half of the occupants of the apartment must be of Senior class standing. For example, in a 6-person apartment, at least 4 of the tenants must be of Senior-standing.  All 6 residents can be Seniors, but the maximum number of Juniors in a 6-person apartment is 2.  This requirement will not be waived except when general campus occupancy needs warrant a change.
• To live in Virgil Michel house, one must be of at least Junior class standing.

Junior & Senior Regular Selection

Students of Junior or Senior class-standing are only allowed to live in the following residential areas: St. Benet Hall; St. Gregory House; St. Joseph Hall; St. Bernard Hall; Edelbrock House; Virgil Michel*; Seton*; St. Vincent Court*; Metten Court*; St. Placid House*; & St. Maur* House, except by special permission of the Campus Life and Housing Office. 

*= Special eligibility & criteria for living in these spaces apply.  See Apartment Eligibility & Senior Majority

If Juniors or Seniors choose the Regular Selection process, they will be assigned a selection time & date based on their total number of credit hours.  They will then attend the selection at their designated time, date, and location with their roommate(s).  There will be large charts with available housing option(s) from which they can select the option that best suites their desired living arrangements. 

Special Interest and Theme-Based Housing

Students who wish to propose a themed living community must complete the following steps:

1.  Complete a community / program proposal with the following information:

• Names of individuals that would join the community.
• A contact or lead person for the group. (group coordinator)
• A faculty and/or staff person to sponsor/advise the group.
• A description of the community that includes: Community purpose, community mission, community goals, the action plan to accomplish those goals, how the community would benefit the CSB/SJU campus community.
• Submit proposal(s) to Barb Frank (bfrank@csbsju.edu) by the deadline.

2.  Proposals will be reviewed by the Housing office. Accepted communities will be offered housing options that best suites the needs of the community in balance with the available resources of the University. 

3.  **Edelbrock and Frank House will now be included in Special Interest/Theme-Based Housing.  Please contact Barb Frank (bfrank@csbsju.edu) for more information** (2/29/08)

PLEASE NOTE:

*High demand areas will not be available to special interest groups.  (i.e. Vincent Court, Metten Court, Placid House, Maur House, etc).

*There is a moratorium on Special Interest and Theme Based Housing for the 2007-2008 academic year.

Single Rooms

Due to limited resources, SJU only has limited number of single rooms available to students.  There are 21 single rooms on the first and second floors of St. Benet Hall.  There are also 23 single rooms in St. Joseph Hall.  These rooms will be in the regular selection.

If you do not get a single room in the selection, you can put your name on a single-room waiting list in the Campus Life & Housing office. If any singles opens up, they will be offered to students on the waiting list.