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Off Campus Housing Process

Students should not sign a lease for an off-campus rental unit unless they have recieved an Exemption from the Residency Requirement from the Department of Residential Life & Housing.   

Students often report that they feel pressure to sign a lease before they have recieved an Exemption from the Residency Requirement. The Department of Residential Life and Housing of St. John's Univesity advises students not to sign leases until the student has officially recieved an Exemption from the Residency Requirement. Students are advised numerous times throughout the Off Campus Release Process that they should not sign a lease without recieving an Exemption from the Residency Requirement. If a student signs a lease for an off campus rental unit but is not granted an Exemption from the Residency Requirement, the student will still be required to particiate in room selection for the subsequent year and will be required to live on-campus. The Department of Residential Life and Housnig advises parents to coach their students to only sign a lease after recieving an Exemption from the Residency Requirement.

Fall 2015 Residency Requirement Exemption Process Statistics for the 2016-2017 Academic year

Number of Applications: 497
Students Reelased: 179
Pending Applications: 42
Late Applications: 5
Wait Listed Applicants: 126
Number of Students who Declined Off Campus Offer: 45
Number of Students Denied: 89
Applicants Removed from the Process: 11 

Off Campus Releases Sorted by Class

Class

St. Joseph

W/Parents

Seniors

105

17

Juniors

2

11

Sophomores

0

3

Freshmen

0

0

Non-Traditional

9

1

 

 

 

 

 

 

 

 

 

Residency Requirement Exemption Criteria

The Residency Requirement Exemption Committee will determine, based on specific criteria, which students will be granted an exemption from the Residency Requirement. There are many factors that go into the committee deciding whether or not to allow a student to be released from this requirement. These factors may include, but are not limited to:

    •  - Class standing
    •  - Students doing internships, clinical or student teaching a reasonable distance from Saint John's
    •  - Students who live within 20 miles and are planning to stay at home with their guardians
    •  - Age (students over the age of 23 are more likely to be allowed to live off campus)
    •  - Students who are married or are custodial parents
    •  - Military service veteran status

There are some immediate criteria for denial of requests for off campus release. These criteria include, but are not limited to:

  •  - Currently on academic probation
  •  - Currently on student conduct probation
  •  - Cumulative GPA lower than 2.5

I am presently living off-campus, do I have to reapply to recieve an Exemption from the Residency Requirement for the next year?

Yes, living off-campus is a privilege that all students must reapply for each year. Students must continue to meet the criteria for eligilbity. Also note that living off-campus one year does not give you any advantage in the release process.

Current juniors: You have to reapply, but you will have advantage as part of the senior cohort, though no preference over others in the senior cohort.

Students living at home with parents: You have to reapply so that we know of your continued desire to live at home with your parents. If you do not wish to continue to live at home, you must apply for exemption from the residency requirement as any other student.

Non-traditional students (usually 23 years of age or older): You have to reapply so that we know of your continued desire to remain living off-campus.

I am a transfer student, am I eligible to apply for an Exemption from the Residency Requirement?

Yes, if you transfer with one or more years of experience at another insitution of higher education, you are eligible to apply during the fall semester for off-campus release the following academic year. Each individual request will be reviewed to determine which cohort, rising junior or rising senior, you would fit into.

I am a first-year student with college credits from high school, am I eligible to apply for an Exemption to the Residency Requirement?

No, the Residency Requirement Exemption Process is based on your number of years as a full-time student in college after graduating high school. Post secondary credits have no bearing in this exemption process, but may positively impact your class registration.

I am not satisfied with the rationale and/or decision of the residency requirement exemption committee, can I appeal?

Yes, you have 5 business days from the date of your denial notification to appeal with the online form.

Release Process

Is there preference in the release process for seniors?

Yes, during the Residency Requirment Exemption process, we will exhaust the pool of eligible Senior Only groups/students before moving onto mixed junior and senior groups.

What happens if we have a group consisting of both juniors and seniors?

After we have exhausted the list of senior only groups/senior students, we will then make offers to senior majority groups. Majority is defined as 51% of the group (i.e. a group of 6 requires 4 seniors to be considered senior majority). After the senior majority group list has been exhausted, we will offer Junior individuals and Junior groups off campus housing. Juniors should not expect to be granted an off-campus release.

Can I go through the release process as an individual instead of as a group?

Yes, you can go through the release process without joining a group. However, if you are offered an Exmpetion from the Residency Requirement to live off-campus, you will not be allowed to bring others with you.

How does SJU Residential Life and Housing determine the number of Exemptions to be issued? 

The number of people released is a projection of the difference between our anticipated enrollment as compared to the number of bedspaces we have on campus. This number chagnes from year-to-year because retention rates and classes sizes vary from one year to the next.

If I am have not been granted an Exemption to the Residency Requirement, how does the waiting list work?

If placed on the waiting list, we release the next individual/group when the number of students who have accepted their Exemptions has dropped below the projected number of exemptions to be issued.

For additional information regarding the Off Campus Housing process please visit: Off Campus Release Process.

 

Timeline

Early September

  • Parents are notified via Saints News and the parent website
  • Residency Requirement Exemption Application goes live on the portal page
  • Announcement on the front page of the Residential Life website

Mid-Sept - Oct 14 - Reminders to students by email

October 15 - All student requests - due date

October 25 - Denial notices will be sent to those students who do not qualify for off campus release due to either academics or previous conduct issues.

October 31 - Last date for previously denied students to submit a Residency Requirement Exemption appeal to live off-campus for the 2017-2018 academic.

November 15 - Student Government and Residential Life & Housing will pull groups and names out of a hat for all confirmed roommate groups and individual off campus applicants. Students will be assigned a spot on the wait list for release from the residency requirement.

November 17 - Offers will be sent to the first wave of students. Email reminders will be sent to students who have not accepted or declined the release offer.

December 8 - Acceptance/Decline of Exemption from the Residency Requirement release offers are due. Students who do not respond to the offer by December 8 will have their offer rescinded and the next student on the waitlist will be offered the spot.