Ultimate Frisbee Club Constitution
Article I: Name and Purpose
Section 1: Ultimate Frisbee Club
Section 2: Purpose/Mission
The purpose of the Ultimate Frisbee Club is to:
Article II: Membership
Section 1: Eligibility for Membership
The CSB/SJU Ultimate Frisbee Club shall be open to any student willing to compete in ultimate. Only CSB/SJU students may be active participants in this club. Only those who are full members may be able to vote for club officers and activities.
Section 2: Voting Member Criteria
Students may become voting members in the Ultimate Frisbee Club if they attend 75% of meetings and practices throughout the whole year. They may also become voting members if 2/3 of the current voting members judge that their opinion and impute is valid and warrants voting member status.
Section 3: Removal of Members
To remove a member from the Ultimate Frisbee Club 2/3 of the other members, including the club president, must vote to do so. The member in question will receive an email informing them of their removal. They then will have 2 weeks to submit a request for review. If done, the members of the club will meet with the person in questions and discuss the reason for their removal. After the meeting if ½ the persons in attendance vote to keep the person removed they will stay removed and will no longer be allowed to be active in the CSB/SJU Ultimate Frisbee Club.
Article III: Officers
Section 1: Officer Qualifications
All officers of the Ultimate Frisbee Club must be current CSB/SJU students. They must be deemed qualified for their position by a majority of the current members. In the case of a tie between two candidates for office, the current club president will cast the deciding vote.
Section 2: Elected Officers
The following are officer positions for the CSB/SJU Ultimate Frisbee Club:
Section 3: Duties of Officers
All officers will be members for the academic school year. They may be elected as many times as they wish as long as they are still current CSB/SJU students.
Preside at meetings, call special meetings, primary contact with the institutions, appoint committee chairs, runs the election process.
Assume President's duties in his/her absence, schedule meeting/practice rooms/facilities, plans member/officer training programs.
Takes and distributes minutes of all club meetings, recorder keeper (current and past members, files minutes, etc), club historian, notify members of meetings, handles the official correspondence of the club.
Keeps all financial records, submits monthly audit statements to CFB contact, notifies organization of financial issues, prepares budget/allocation requests,
Section 4: Vacancy in Office
In the event a vacancy should occur (resignation or removal), Officer succession/"chain of command" will be followed (e.g., in the event that the President leaves office, the Vice President will assume those duties until a special election is held.) Then refer readers to the special election section of Article IV.
Section 5: Removal of Officers
Grounds for removal of an officer must be clearly identified. Similar to the removal of members, due process must be followed. (see above) Make sure you note the role of your club advisor.
A petition to remove the officer in question must be submitted to another officer. This petition must contain the signatures of 2/3 of voting members. When such petition is received, the officer shall call a meeting of the club to determine whether or not the officer should be removed. Grounds for removal are to presented by the officer in charge at a regular or special club meeting. The officer in question shall be provided an opportunity to present a defense either in person or in writing. A quorum shall be present, and a 2/3 vote of the voting members shall decide upon removal.
Section 6: Appeal of Removal of Officers
To appeal the removal from office and officer will have 2 weeks to submit a request for review. If done, the members of the club will meet with the officer in questions and discuss the reason for their removal. After the meeting if ½ the persons in attendance vote to keep the officer removed they will stay removed and will no longer be allowed to be an officer for the CSB/SJU Ultimate Frisbee Club.
Article IV: Elections
Section 1: Nomination Process
A member of the Ultimate Frisbee Club may be nominated to be an officer if he/she nominates his/herself. They must do this at the end of the year when the official end of the year meeting takes place.
Section 2: Election
The elections of officers will be held at the end of every school year for the next year. (i.e. the elections for 2008-2009 will be held at the end of the 2007-2008 school year). The elections will be done at a club meeting held by the president. In order to hold elections 2/3 of the club members must be present in order to vote. A secret ballet will be held and counted at the meeting to elect the new officers. The new officers will be announced at the meeting and will become active officers at the end of the current school year.
Section 3: Special Elections
If an officer is removed from office the Ultimate Frisbee Club will hold and emergency election that day and elect a new officer that day. If no member can be elected the club president will either name the new officer or will take on the duties of the officer until one can be found. The election process will be similar to hose outline in section 2.
Article V: Advisor
Section 1: Selection
The Ultimate Frisbee Club will choose advisors at the discretion of the president. The president will choose an advisor based on what the club needs that year to run the smoothest.
Section 2: Duties
The Ultimate Frisbee Club would like it's advisor to, challenge group members/officers to think creatively and promote group activities to other faculty/staff .
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
Team Practices or meetings will happen at least once a week. Notification of the meetings/practices will be given out over email by the captain from the Ultimate Frisbee Club's email account from CSB/SJU.
Section 2: Special Meetings
No Special Meetings will be called unless deemed necessary by the Club President. These meetings will then be dealt with on a case by case basis.
Section 3: Parliamentary Authority
The Ultimate Frisbee Club will use Robert's Rules of Order at our meetings.
Section 4: Quorum*
2/3 of the club must be present in order for official club business to occur. No club business may transgress without the presence of the Club president.
Article VII: Committees
Section 1: Committee Structure
Committees will be decided and organized by the president when they are needed. The Structure and members of the committee will be under the discretion of the Club President. These members may be changed by a 2/3 vote of the active members of the club.
Section 2: Special/Ad-Hoc Committees
Special/ad-hoc committees may be formed if needed.
Article VIII: Finances
Section 1: Co-Funding Board
The Ultimate Frisbee Club will apply for CFB funding at the beginning of every year. Thus, We will follow all policies of the CFB.
Section 2: Honorariums
No Honorariums will be given unless decided by 2/3 of the actives. These cases will be met on a case by case basis.
Section 3: Dues (optional)
Members are required to pay UPA dues so that they may participate in the UPA series. These Dues change from year to year but are usually $30.
Article IX: Amendments
Section 1: Ratification
The constitution may be amended by a 2/3 majority vote of active members.
Section 2: Submittal to Department of Student Activities and Joint Club Board
Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.
The following is a required statement for all organizations:
The Ultimate Frisbee Club admits students without regard to their race, religion, color, sex, age, sexual orientation or national or ethnic origin to all the rights, privileges, programs and other activities, generally accorded or made available to members of the organization.
The following is a required statement for all organizations:
The Ultimate Frisbee Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The Ultimate Frisbee Club recognizes the dignity of every person and opposes all forms of hazing.