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Medieval Combat Club Constitution

I. Name and Purpose:
Medieval Combat Club

Medieval Combat Club Purpose/Mission: To promote teamwork, physical fitness and sportsmanship while also experiencing medieval combat and culture. To act as a gathering organization for those members of CSB/SJU who have interest in anything and everything fantasy and medieval, including and especially the study of medieval weaponry, warfare and tactics. To act as an organization for planning group movie nights, trips to renaissance fairs and other events relevant to the club.

Affiliation: The Medieval Combat Club is first and foremost a club of CSB/SJU, but intends recognition by the Belegarth Medieval Combat Society as a student-group realm of Minnesota.

II. Membership

  • Eligibility for Members: The Medieval Combat Club is open to all CSB/SJU students and faculty to be full members with voting privileges. Persons not associated with CSB/SJU can be members without voting privileges. Members of the Medieval Combat Club are one of two possible levels: member (student or faculty, can vote) and affiliate (non-student and non-faculty, cannot vote). All members must sign the Waiver of Liability (available from the Student Activities web site) regardless of voting privileges.
  • Voting Member Criteria: Medieval Combat Club voters are any student or faculty member who has officially joined the club, submitted a member information sheet, and signed the liability waiver.

Removal of Members: Medieval Combat Club members may be removed from the club in the following process (successively executed):

  • First Warning - issued through agreement of at least 9 voting members, including at least 3 officers.  Club participation is suspended for three weeks.
  • Second Warning - issued through agreement of at least 9 voting members, including at least 3 officers. Club participation is suspended for five weeks.
  • Third Warning - issued through agreement of at least 9 voting members, including at least 3 officers. Club participation is suspended for seven weeks.
  • Removal of club membership - issued through agreement of at least voting 12 members, including at least 4 officers. Club membership is removed.
  • A person whose membership status has been removed may not participate in club activities until the following academic year begins.
  • A person whose membership status has been removed may appeal this decision at a regular or special club meeting. The individual in question shall be provided an opportunity to present a defense either in person or in writing. A majority vote of the attending members shall decide upon removal.

III. Officers

Officer Qualifications: Any student member may be made an officer by approval of all current officers.  All relevant facts about elected officers will be announced at the beginning of every semester and will be available upon request from any voting or non-voting member of the Medieval Combat Club.

Elected Officers:

Founding officers include the following members:

  • Dan Anderson (President)
  • Brandon Baker (Presidential Council)
  • Nathan Stocker (Presidential Council)
  • Jason Kaas (Presidential Council)
  • Alex Helwig (Treasurer)

Appointed Officers:  Temporary officers known as Heralds may be appointed by an elected officer or by majority vote of all members present. Heralds have authority only for the duration of the activity for which they were appointed.

Duties of Officers: All officers are expected to promote safe conduct and good sportsmanship at all times.

Elected Officers:

President
With the help of the other officers, the president will be the primary contact with the administration of CSB and SJU. The president will also oversee the functioning of the club as its main contact for meeting organization and other club activities.

Presidential Council
The President's Council members will assist the president with the various logistical aspects of the club including, but not limited to, organization of club events, communication with club members, and construction of club equipment.

Treasurer
Responsible for budgeting club funds, the Treasurer must track expenditures and report the club's finances to the other officers and administration. The treasurer is also responsible for requesting both funds for the club and reimbursement for honorariums.

Appointed Officers:

Heralds
Acting as referees, heralds act for appointed lengths of time varying from as little as the duration of one activity to as long as one day. Heralds have the power to issue warnings for non-compliance with combat rules or for other inappropriate conduct. Any member who receives a third warning from any Herald in one day, regardless of which Herald issued the previous two warnings, may be asked to leave the current activity, at the Herald's discretion. Any member who receives a fourth warning from any Herald in one day shall be automatically suspended from participation in all club activities for the remainder of the day.

Removal of Officers:
A petition to remove the officer in question must be submitted to another officer. This petition must contain the signatures of 15 voting members or 1/3 of all voting members, whichever number is less. Grounds for removal are then to be presented at a regular or special club meeting. The officer in question shall be provided an opportunity to present a defense either in person or in writing. A two-thirds quorum shall be present and a majority vote of the attending members shall decide upon removal.

Elections:

Election Process: Officer Candidates may be self-nominated, but must be approved by all current officers before made an officer.

Election:
Officer Status is either approved or disapproved by current officer vote (unanimous) and officer status will remain until graduation, resignation, or removal of officer status by other officers.

IV. Advisor
The Medieval Combat Club will be advised by a faculty member.

Duties:
The faculty advisor will perform all duties defined by the advisor contract. He or she will not be required to attend all meetings of the club because liability waivers will be required for all members of the club.

V. Meetings

Regular Meetings:
The Medieval Combat Club will have regular meetings at least once every two weeks. None of these meetings are required, but are the primary function of the club.

Business Meetings:
The Medieval Combat Club will hold business meetings no less than once per month. Officer attendance at these meetings is highly encouraged, but not mandatory. These meetings shall be open to all members.

Special Meetings:
The Medieval Combat Club will conduct special meetings at the request of any member of the club. These meetings will not be required, and will be held at the availability of club members.

VI. Finances

Co-Funding Board:
The Medieval Combat Club will apply for CFB monies for club costs such as equipment purchases and materials, club trips, and anything else that arises. All Medieval Combat Club purchases/expenses covered by CFB funding will follow all CFB and institution regulations.

Honorariums:
Honorariums will only be given to members who make a financial contribution that benefits the entire club and provide proof of amount spent.

Dues:
No dues will be required to be part of the Medieval Combat Club.

VII. Amendments

Ratification:
Amendments may be added to the Medieval Combat Club Constitution through a unanimous vote of all officers.  Submittal to Department of Student Activities and Joint Club Board: Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.

Admittance
The Medieval Combat Club admits students without regard to their race, religion, color, sex, age, sexual orientation or national or ethnic origin to all the rights, privileges, programs and other activities, generally accorded or made available to members of the organization.

IX. Hazing
The Medieval Combat Club considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. The Medieval Combat Club recognizes the dignity of every person and opposes all forms of hazing.

Date of recognition/revision: February 23, 2008