A club is a group of students with a designated purpose who are not specifically regulated by a department other than Student Activities. Because the management of the club is intended to be a student learning experience, the day to day functions of the club are carried out by student members, although clubs must contract with an advisor. The advisor may or may not have an affiliation with the group and is chosen by club members. In addition, all clubs must complete the recognition process (membership list, registration form, constitution, and advisor contract) in order to be recognized by the institutions. Once recognized, clubs have access to the staff, resources, and services of Student Activities including use of mass e-mail , funding from the Co-Funding Board (for joint non-sports clubs only)and general coverage provided by institutional insurance. Clubs must register on an annual basis and abide by the policies of Student Activities and Leadership Development in order to maintain these privileges.
An organization is a group that is closely tied to a department on campus, and has the oversight of that department rather than oversight by Student Activities. It is often in the job description of a department member to advise the group. Frequently, some funding from the department goes towards the group, although it is not always the case. Organizations cannot be funded by the Co-Funding Board. An organization does not have to go through the club recognition process, nor are they required to have a constitution. Organizations are asked to submit an annual registration form with a list of members, an advisor contract and a constitution (if one exists) to Student Activities each academic year for the purposes of record keeping.