Article I: Name and Purpose
Section 1: Name
The name of our club is “College of St. Benedict and St. John’s University Cycling” to be referred to as “CSB/SJU Cycling.”
Section 2: Purpose/Mission
CSB/SJU Cycling exists to:
Field a competitive cycling club in the National Collegiate Cycling Association’s North Central Collegiate Cycling Conference and other regional cycling forums.
Safely promote the fun and healthy sport of cycling through events such as group rides, training, organized races, workshops, service projects, and cause-oriented charitable fundraisers.
Advance the Catholic Benedictine mission of the College of St. Benedict and St. John’s University by building community, emphasizing stewardship, and fostering altruistic service at the cornerstone of all group efforts.
Section 3: Affiliation
Our club is a member of the North Central Collegiate Cycling Conference (NCCCC) in the National Collegiate Cycling Association (NCCA), maintained by USA Cycling (USAC).
Article II: Membership
Section 1: Eligibility for Membership:
CSB/SJU Cycling is open to all students, faculty, and staff on campus. Categories of membership are: Full Member, Non-Racing Member, and Affiliate Member. Full Membership is open to all CSB/SJU students who meet the criteria outlined in Section Two. Non-Racing Members are all students who do not meet the criteria outlined in Section Two but still commit to leadership in at least one CSB/SJU Cycling event per semester. Affiliate Membership is open to all regular student and faculty participants, but do not commit to leadership in CSB/SJU Cycling events. All members must submit the CSB/SJU Hold Harmless Agreement.
Section 2: Voting Member Criteria:
Voting is open to all Full Members. Full Members commit themselves to racing in at least two NCCA events and leadership in one CSB/SJU Cycling community event. Non-Racing Members who have been in good standing for at least one semester may also vote.
Section 3: Removal of Members:
Full Racing Members who do not Full Membership requirements will be immediately dropped down to Non-Racing Member for the following year. If during that year they meet the requirements of a Full Racing Member they will once again be given Full Membership status. Non-Racing Members who do not fulfill their obligations for one full year will be dropped to Affiliate Member status for the following year. Any member who inhibits safety or exhibits any actions which violate CSB/SJU policy during CSB/SJU Cycling events will be put up removal procedures. Removal procedures will result in a majority vote of the club officers to be held within the span of two weeks from the incident. Appeals should be directed towards the club advisor.
Article III: Officers
Section 1: Officer Qualifications
Officers must have held Full Member status in CSB/SJU Cycling for at least one year and be in good academic standing with the institution.
Section 2: Elected Officers
The roles for officers in CSB/SJU Cycling will be as follows: President, Secretary, Treasurer, Road and Mountain Bike Captains, and a Publicity Coordinator. Each of the officers is responsible for overseeing their areas of interest, not necessarily accomplishing all of the tasks on their own. Responsibly, either by direct handling or through delegation, include, but not be limited to:
· Presides over club meetings and agendas
· Establishes the goals of the club in conjunction with the other officers
· Communicates with the conference director, advisor, coach, sponsors, and other cycling connections, relaying general information and keeping communication open
· Coordinates race, fundraising, and other events when the necessary roles are not filled by an appointed committee or officer
· Ensures that club is following their mission, training, racing, and hosting events as deemed appropriate
· Acts as the official recording officer of the club, keeping record of all club proceedings
· Is responsible for club’s records, reports and correspondence, track club memberships, racing disciplines, and race categories
· Submits club rosters to the president to give to the Conference Director
· Ensures all procedures are being followed, both at CSB/SJU and through USA Cycling, including event permits and other procedures
· Reads the minutes from the previous meeting
· Maintains all bookkeeping records
· Receives and keeps records of all monies due to the club
· Pay all bills on time and in full
· Prepares yearly financial statements and prepares club budget
· Submits monthly audit statements to CFB contact
Racing Discipline Captains (Used as needed)
· Organizes group rides at the correct skill level for their category
· Organizes the teams for each race, with the coach if possible
· Provides Leadership and example for younger riders
· Provides regular race results and/or press releases for the school paper, the web page, local press, and student e-mail
· Either directly or with others, maintains the team website and the membership/club description pamphlet
· Provides race reports and web updates for USA Cycling
· With the help of a committee, leads efforts to publicize campus events and races
· Seeks new membership and increased participation
Section 3: Duties of Officers
Officers will hold their office for a whole academic school year. After new officers are elected, old officers will work together with the new officers, gradually handing over the roles with a smooth transition. Officers may serve repeated terms, but must be reelected each year.
Section 4: Vacancy in Office
In the event of a vacancy, the President will appoint a Full Member to hold the responsibilities for no more than two weeks. During this time an emergency vote of all voting members will be held to fill the vacancy by the procedure outlined in Article IV.
Section 5: Removal of Officers
A petition to remove the officer in question must be submitted to another officer. This petition must contain the signatures of at least one third of the voting members. When such a petition is received the officer will call an emergency vote to determine whether or not the officer should be removed in accordance with the voting procedure outlined in Article IV.
Section 6: Appeal of Removal of Officers
Any appeals to the procedure of the removal of an officer should be directed towards the club advisor.
Article IV: Voting
Section 1: Nomination Process for Officer Candidates
Any voting member, including the candidates themselves, can publicly nominate officer candidates. This nomination must occur during an annual officer election meeting.
Section 2: Officer Elections
Candidate Elections will be held once a year during the month of March. Following public nominations a secret ballot will be taken of all voting members and the person who holds the majority will assume the role of the officer. Three fourths of the club must be present for an election to be valid
Section3: Special Elections
If an officer leaves office, a special election will be held within two weeks of the absence. Special elections will be bound to the same procedure as outlined in Section 2 for normal officer elections, but will take place at the necessary time.
Section 4: Other Voting
All other voting matters will take place after a discussion of the events at hand. The vote requires two thirds of voting members to be present and a vote of two thirds of the people present will pass.
Article V: Advisor
Section 1: Selection
Only employees of CSB/SJU will be considered for the role of Advisor. Preference will be given to those who have an experience cycling, particularly in a discipline of racing. If club members cannot reach a consensus when choosing an advisor, responsibility will fall to the board of officers who will then have to have a majority vote. An advisory board of up to three persons can jointly fill the responsibilities of advising; this brings extra experience to the club and allows certain faculty/staff members to take leave or sabbatical without leaving the club with an empty advising seat.
Section 2: Duties
The CSB/SJU Cycling Advisor’s main responsibility will be to help the club to think creatively by bringing their own personal experience to the table. They should promote group activities to other faculty and staff when necessary and assist the club with networking in the cycling community. If possible, they will attend CSB/SJU Cycling events. Any assistance beyond these duties is welcome, but not mandatory.
Article VI: Meetings
Section 1: Regular Meeting/Club Activities
With the exception of the yearly officer elections, regular administrative meetings will be limited to the officers and will occur at least once per month. Group cycling rides will regularly be offered at least once every two weeks. At the discretion of the captains, training can vary in intensity and frequency. Group gym and riding training will be provided at least once every two weeks in the winter. The club will normally hold at least one racing event per year, at least one non-profit fundraising event per year, and at least one cycling workshop per year. If there is adequate interest and personage, any specific event will become more regular.
Section 2: Special Meetings
Special meetings will take place before any race in which the CSB/SJU Cycling club will be participating, and include all members who will be participating in that particular race. Members will also attend special meetings before any major club event which will require labor to be divided by volunteers within the group. Any officer may also call a special meeting, when necessary, either at the suggestion of a club member or upon a certain topic.
Section 3: Parliamentary Authority
All meetings will be run completely democratically, with each person being allowed to voice their ideas in a respectful manner. In the event of turmoil with this process, the president will mediate discussion.
Section 4: Quorum
In any normal vote, at least two thirds of the voting members must be present for that vote to be valid.
Article VII: Committees
Section 1: Committee Structure
There will be no regular committees. Event committees will be formed within a necessary amount of time before any larger event, including races, fundraisers, etc. Event committees will derive their structure and positions as deemed necessary by the board of officers.
Section 2: Special/Ad-Hoc Committees
Special/ad-hoc committees may be formed as needed.
Article VIII: Finances
Section 1: Co-Funding Board
CSB/SJU Cycling will apply regularly for CFB monies. If allocated, CSB/SJU Cycling will abide by all CFB and institutional regulations. Possible regular uses of monies include, but are not limited to: NCCA membership fee, racing license fees, jersey purchasing, travel expenses, and other event costs.
Section 2: Honorariums
No member of the club will receive any form of honorarium/stipend from CSB/SJU Cycling.
Section 3: Dues
All CSB/SJU Cycling members will pay dues of $10 per academic school year. Dues are collected to support racing necessities and to further club efforts.
Article IX: Amendments
Section 1: Ratification
If any Amendment is deemed necessary, it will be brought to the attention of the board of officers. If a majority of the officers decide that the proposal is worthy of a vote, a vote will be held in accordance with Article IV within a period of three weeks.
Section 2: Submittal to Department of Student Activities and Joint Club Board
Any changes made to this constitution must be submitted to the Department of Student Activities and the JCB.
CSB/SJU Cycling admits students without regard to their race, religion, color, sex, age, sexual orientation, or national or ethnic origin to all the rights, privileges, programs, and other activities, generally accorder or made available to members of the organization.
Article XICSB/SJU Cycling considers hazing to be a degrading and destructive activity which is inconsistent with the standards of this student organization. CSB/SJU Cycling recognizes the dignity of every person and opposes all forms of hazing.