Fundraising and Solicitation

Before undertaking any type of fundraising activity, please review the policies in

• the Bennie Book for solicitation at CSB
• the J-Book for solicitation at SJU

In addition, if you want to sell or distribute items of any kind on our campuses, you need to complete a Solicitation Permit with the Department of Student Activities and Leadership Development. A permit is required even if you are distributing items free of charge.  You should also obtain a permit if you are sponsoring a gathering in a public area, such as a bus stop, to promote a cause.

A permit can be completed by Maribeth Overland (x5273), Gwen Schimek (x5755), Trish Doran (x5038) or a student manager (x5254). You may complete a permit by phone or by going to Student Activities on 2nd Floor Mary Commons, CSB. 

Once you have obtained a permit, the Student Activities staff will assist you in making arrangements for tables and space if necessary.

Please note:

• Solicitation permits are conditional upon available space.  If a table or sales space is not available, the solicitation permit will be revoked and groups will be notified within 24 hours.
• You should request your permit four days prior to the day you want a table.  Table requests made less than 3 days in advance will not be honored.
• If the solicitation permit is for selling an item other than clothing, the items being sold are taxable.  Groups must report the total amount such sales to the appropriate business office (the CSB office if the group's account is housed at CSB; the SJU office if the account is housed at SJU).
• If a group wishes to charge items against student i.d.'s,  the group must have approval from the appropriate Student Accounts office, again based on the location of their account.  Contact Dave Schneider at CSB or Jeana Koenig at SJU.

Please note that even if you have permission from Student Accounts to charge items on student ID's, you cannot collect ID numbers via the internet. Email charging to ID’s is not allowed!

• Student Activities does not issue Solicitation Permits during First Year Orientation nor does it issue permits on  Prospective Student Days.
• Off-campus fundraising requires permission from Institutional Advancement.  Call X5027 at CSB and x 2593 at SJU.

Clothing Design

Please note that logos, designs and language for clothing and other items must have approval from Student Activities and Leadership Development prior to being sold or given away on campus.  Please contact Maribeth Overland at x5273 (moverland@csbsju.edu)  or Gwen Schimek at x5755 (gschimek@csbsju.edu) to obtain approval.

Off Campus Fundraising and Sponsorships

On-campus fundraising requires permission from Student Activities.  Off-campus fundraising requires permission from Institutional Advancement.  Call X5027 at CSB or email Jill Dalager-Brunner at jbrunner@csbsju.edu.  At SJU call x3941 or email Jon Ruis at jruis@csbsju.edu.  In addition, club sponsorships must be handled through Institutional Advancement.  Do not make arrangements with outside businesses unless you have permission from Jill or Jon.

Raffles

According to the business offices on both the CSB and SJU Campus, monitoring raffles and the funds they generate is very complicated and opens the institutions up to significant risk.  In order to avoid the high risk of a sales tax violation, clubs and organizations are prohibited from holding raffles.

The institutions have a long standing acceptance of other types of fundraising activities, so please consider these activities as a means to generate income for your club or organization.  Please remember to contact a member of the CSB/SJU Student Activities Staff to obtain a solicitation permit before undertaking any fundraising.