Annual Club Registration Process

Each year, existing clubs must complete an annual registration process. This process must be completed in order to maintain access to funding, campus discounts and mass e-mail privileges. For most clubs, the process involves completing five steps. For sports and faith based clubs there is a sixth step.

The steps in the registration process are as follows:

Fill out the online registration form. Login is required; use your personal user name (preceded by AD\) and your personal password. The online registration form includes a roster of members. Clubs must provide the names of all club members and have at least ten members to remain active.
Submit a current copy of the club's constitution to the Student Activities and Leadership Development Office, 2nd Floor Mary Commons, CSB. If your club is still using a constitution which was submitted to our office in a previous year, simply check the box on the registration form to indicate that your club is using an existing constitution.
Turn in a signed copy of the Advisor Contract. This form can be printed from the website but must be signed by your club advisor, and the signed copy must then be turned in to the Student Activities and Leadership Development Office, 2nd Floor Mary Commons, CSB.
Attend the schedule Fall Club Meetings to receive information on club accounting and financial procedures. Click here to review that financial information. Please notethat reviewing the information on line does not replace attendance at schedule meetings.

In order to be fully registered, sports clubs must have each member of the club complete a Club Sports Waiver. These waivers can be printed from the website but must be signed and turned in at the Student Activities and Leadership Development Office, 2nd Floor Mary Commons, CSB.

Recognized student clubs that are faith-based must obtain written approval or confirmation of support from CSB/SJU campus ministries each academic year. In order to receive this approval the club will provide programming information and budget proposals for the academic year. In addition, the leadership of the club will commit to yearly meetings with Campus Ministry Staff to share strategic goals and opportunities for collaboration. An annual evaluation of club outcomes that enhanced the Catholic and Benedictine life of the campuses will be completed.

Please note that these steps should be completed by early September of the current academic year so that you do not experience a disruption in your access to funding, campus discounts and e-mail access. Specific information regarding registration deadlines and meeting dates will be sent to all clubs early in the academic year.