SALD > Resources and Forms > Check Requests

Check Requests

You can use a check request to spend the money in your club account. Check requests are used if...

a vendor requires you to pay for an item before it is shipped
if a CSB club member needs to be reimbursed for an amount over $100
if an SJU club member needs to be reimbursed for any amount
if you are paying for a speaker, a performer or a service.

Please note: You cannot be reimbursed for money you paid to a service provider. All service providers must be paid with an institutional check.

To fill out a check request treasurers should:

Print and complete a check request. Check requests are online at the links below.

CSB Check Request Form

SJU Check Request Form

Your check request will not be process unless is it completed properly and accompanied by documentation (an invoice, receipt, order form or contract) to verify the purchase. Click here for more information on completing a check request.

Club treasurers should sign and drop off completed requests with Trish Doran in Student Activities, Mary Commons 208

Club treasurers should notify their club auditor that there is a check request awaiting approval in Trish’s office. Allow at least 48 hours for your auditor to approve a request.
Trish will forward approved requests to the appropriate Business Office. CSB check requests require 2-5 days for processing. SJU requests requires at least 5-7 days for processing.

Student Accounts does not notify individuals when checks are ready.

If a CSB club member spent his or her own money on a club expense and is in need of a reimbursement over $100.00, use a check request form to request a reimbursement.

If an SJU club member spent his or her own money on a club expense and is in need of a reimbursement, use a check request form to request a reimbursement regardless of the amount. The SJU Business Office does not reimburse students with cash.

Please note that students are discouraged from spending their own money on club expenses!

You cannot be reimbursed for sales tax!
You cannot be reimbursed for the purchase of alcohol!
You cannot be reimbursed for paying a service provider!
You cannot be reimbursed without appropriate documentation.
You cannot be reimbursed without auditor approval.

You can, however, be reimbursed for auditor approved expenses.

Complete a check request form.
Attach original receipts to verify the expense.
Have the club treasurer sign the check request form and drop it off in Student Activities, Mary Commons 208, CSB.
Let your auditor know that there is a check request to be signed.
Trish will forward check requests to the business office to be processed once they are signed. Checks can be picked up at the Student Accounts window on the campus which houses your club account. You will need a picture i.d.

The Business Office does not notify you when your check is ready; it is your responsibility to follow up with the Business Office to find out if your reimbursement check is ready.