Essential Information

ACADEMIC ADVISING

Visit your academic advisor to arrange a program of classes for next term, and have your advisor give you your PIN # and then write it down for future reference.

If you intend to register for more than 18 credits, you are incurring an overload.  Overloads may be attempted only by students in good academic standing, and overloads of 20 or more credits require the student to see the Academic Advising Office.

ACADEMIC PROBATION

First semester students must earn a minimum 1.8 cumulative grade point average to remain in good academic standing.  In subsequent semesters, all students are required to maintain a 2.0 cumulative grade point average for all CSB/SJU coursework.  Students who fall below a 2.0 cumulative GPA will be placed on academic probation for the next semester.  During the probationary semester, students must raise their cumulative GPA to 2.0 and may take no courses for S/U grading unless the course is offered only on an S/U basis.  Students whose cumulative GPA remains below the minimum standards at the end of a Final Probationary semester are subject to dismissal.  For more information, see the Official Academic Catalog.

ADDING A CLASS

Thursday, January 17th is the last day you may ADD a full-term course to your program, unless the course's first meeting is scheduled after January 17th.  No student may enroll for a full-term course after the second scheduled meeting without the instructor's consent. Banner Web Self Service will be available to add courses through the 4th day of the semester.  After the 4th day of the semester, any additions, with the instructor's consent, must be made by filling out a late add request form: https://sharepoint.csbsju.edu/registrar/Pages/AddaFullTermCourseLate.aspx which must be approved by faculty and Academic Advising.  This form, in addition to other registration forms, is available on our online forms link: http://www.csbsju.edu/Registrar/Online-Forms/Undergraduate-Students.htm

AUDITING A CLASS

Students intending to audit a course (earn no credit) should indicate their intent when registering for the course, or complete a Drop/Add card and file it with the Registrar's Office during the first week of class.  Auditors are expected to attend all regular classes, but they are not required to take final exams.  A student who first registers for credit may change to auditor status any time during the first month of class.  A student who first enrolls for auditor status may change to credit status only during the first week of class.  Courses audited are not included in determining the total credits earned; however, the credit value of any course audited is computed in the assessment of tuition.

CALENDAR CHANGES

The CSB/SJU calendar is subject to modification or interruption due to occurrences such as fire, flood, labor disputes, interruption of utility services, acts of God, civil disorder and war.  In the event of such occurrences, the Institutions will attempt to accommodate their students.  However, we do not guarantee that courses of instruction, extra curricular activities or other programs or events will be completed or rescheduled.  Refunds will be made to eligible students in accordance with College or University policy.

CLASS PERIODS and DAYS

         Period I 8:00-9:10 M = Monday
Period II 9:40-10:50 T = Tuesday
Period III 11:20-12:30 W = Wednesday
Period IV 1:00-2:10 R = Thursday
Period V 2:40-3:50 F = Friday
Evening

Classes offered Periods II, III, and IV generally are requested by greater numbers of students than are other periods.  You are less likely to be closed out of a class that is scheduled for Period I, or V, and may wish to consider this when you prepare your initial registration.

CO-REQUISITES  (COREQ)

Co-requisites are courses that must be taken during the same semester.

COURSE NUMBERING SYSTEM

           100-299 Lower Division undergraduate courses
300-399 Upper Division undergraduate courses
400-above Open to graduate students

CREDITS EARNED AT OTHER COLLEGES

Students may complete out-of-residence courses and transfer them to the College of Saint Benedict and Saint John's University. The college at which the coursework is completed must be accredited by the appropriate regional accrediting agency at the time of enrollment. Courses to be transferred must be similar to courses offered for credit at the College of Saint Benedict and Saint John's University. Courses to be transferred must receive a minimum grade of C. Credits received for these courses are translated into semester credits according to the appropriate translation formula. Grades earned for transferred coursework are not calculated into the student's cumulative GPA. Before credit may be transferred, the Registrar's Office must receive an official transcript directly from the college at which the courses were completed.

With advance approval, students may apply these courses towards  the common curriculum and/or major requirements. Work taken to complete  common curriculum requirements requires prior consultation with and approval of the Registrar's Office or the Academic Advising Office.  Work taken to complete major requirements requires prior consultation and approval of the department chair. The department chair needs to sign an Academic Substitution/Exemption Form.

Students who intend to transfer coursework from a foreign college or university must consult the director of international studies before beginning such study. Consult the Office for Education Abroad for further information.  Please note that coursework completed through AP, IB or PSEO may not be repeated at CSB/SJU for additional credit.  If you choose to enroll in the equivalent course at CSB/SJU then the AP, IB or PSEO credits will be removed from your transcript

CREDIT OVERLOAD

If you plan to register for more than 18 credits, you are incurring an overload.  The overload tuition fee is billed at $968 (SJU) or $981(CSB) per credit over 18.  Students whose cumulative grade point average is below 2.00 may not register for an overload.  Students in good academic standing (GPA above 2.00) may register for a maximum of 1 overload credit (19 credits overall) without permission.  Credit totals of 20 or more require the student to see the Academic Advising Office. BANNER Web Self Service registration system will not allow you to register for more than 19 credits.

DEGREE WORKS

Advisors will have access to DegreeWorks advising aid through BANNER Web Self Service for Faculty.  Please make an appointment to meet with your advisor early to review your academic progress and select your Spring coursework.  Remember, all students MUST see their advisor to receive their Registration PIN #.

DEPARTMENT/SUBJECT ABBREVIATIONS 

        

ACSC

ACFN

ART

ASIA

ASTR

BCHM

BIOL 

CHEM

CHIN

COLG

COMM

CSCI

DOCT

ECON

EDUC 

ENGL

ENVR

ENTR

ESSS

ETHS

FREN

FYS

GBUS

GEND

GEOG

GEOL

GERM

GREK

HISP

HIST

HHTH

HONR

HUMN

Academic Skills Center

Accounting & Finance

Art

Asian Studies 

Astronomy

Biochemistry

Biology

Chemistry

Chinese

Course of the College

Communication

Computer Science

Doctrinal Theology

Economics

Education

English

Environmental Studies

Entrepreneurship

Exercise Science and Sport Studies

Ethics

French

First Year Seminar

Global Business

Gender Studies

Geography

Geology

German

Greek

Hispanic Studies

History

History and Historical Theology

Honor

Humanities (Division)

JAPN

LATN 

LLAS

LTGY

MATH

MCL

MCLT

MGMT

MILS 

MONS

MORL

MUSC

NATS

NMCP

NRSG

NUTR

PCST

PHIL

PHYS

POLS

PSYC

PTHM

RLED

SA

SOSC

SOCI

SPIR

SSCR

SSOT

SSNT

THEA

THEO

THY

Japanese

Latin

Latino & Latin American Studies

Liturgical Studies

Mathematics

Modern & Classical Languages

Literature in Translation

Management

Military Science

Monastic Studies

Moral Theology

Music

Natural Science (Division)

Numerical Computations

Nursing

Nutrition

Peace Studies

Philosophy

Physics

Political Science

Psychology

Pastoral Theology and Ministry

Religious Education

Study Abroad

Social Science (Division)

Sociology

Spiritual Theology

Sacred Scripture Studies

Scripture, Old Testament

Scripture, New Testament

Theater

Theology, Undergraduate

Theology, Graduate

 

DROPPING A CLASS

  • Jan. 17th     Last day to add/drop a course using BANNER Web Self Service.  After this date students must fill out a late add request form:  https://sharepoint.csbsju.edu/registrar/Pages/AddaFullTermCourseLate.aspx which must be approved by faculty and Academic Advising to receive a permanent drop until February 6th .
  • Feb. 6th       Last day to receive a permanent drop on your schedule
  • Apr. 11th     Last day to receive a "W" on your transcript.  If you withdraw after this date, your instructor will assign you an "F" at the end of the semester if appropriate.

For courses scheduled for less than a full term, withdrawal during the first third of the course will result in no record entry; during the second third, a "W" entry; during the final third, a failure if appropriate.

Students who fail to properly drop or withdraw from a course may be subject to a failing grade if appropriate.

EXEMPTION/SUBSTITUTION

In exceptional circumstances students may petition for exemption/substitution from specific academic regulations. Forms for requesting an exemption/substitution are available on the Registrar's Office website. Students should first consult with their academic advisor, whose signature on the exemption/substitution form represents a recommendation that the request be considered favorably by the approving official.  Department chairs are the approving officials for exemptions/substitutions from requirements within majors and minors. Exemptions/substitutions from academic regulations beyond major and minor fields require the approval of the Assistant Academic Dean.  Requests for these non-departmental exemptions/substitutions should be directed to the Academic Advising Offices. The guiding principle in considering requests for any exemption/substitution is fidelity to the academic standards of the colleges.

FINAL EXAM SCHEDULE - SPRING 2013 TERM

    

Wednesday
May 8

Thursday
May 9

Friday
May 10

8:00-10:00am

MS
I

IV
2-4-6

II
2-4-6

10:30-12:30 pm

I
1-3-5

III
1-3-5

MS
III

1:00-3:00pm

III
2-4-6

II
1-3-5

V
2-4-6

3:30-5:30 pm

IV
135

MS
II

6:00-8:00 pm

V
135

I
2-4-6

Explanation of abbreviations:

        

Period I -

8:00-9:10

Period II -

9:40-10:50

Period III -

11:20-12:30

Period IV -

1:00-2:10

Period V -

2:40 -3:50

MS -  

Multi Section Common Exam

Classes that meet after Period V may use their last regularly scheduled class period for their final exam  or request a multi-section common exam time.

The academic calendar concludes each semester with a one-day study and three-day test cycle.  Faculty may administer final exams for their classes only during the exam periods officially scheduled by the Registrar's Office.  Cumulative final examinations may not be given during the regularly scheduled class days of the semester. If there is to be a cumulative final exam in a course, all exams given during the semester must be returned for student review by the last scheduled day of class.

Instructors of each full-term course are expected to announce at the beginning of the course whether a written two-hour final examination will be given.  Such an exam will be administered during the three-day test cycle according to the schedule above.  Note that a class is assigned a test time and day in the schedule according to the cycle and time period it meets during the semester.  Classes that meet after Period V may use their last regularly scheduled class period for a final exam.

One period has been reserved on each of the three test days for the administration of a common exam for multiple-section courses who so desire.  A list of such courses, and their exam times, will be announced this spring.  The legend, MS, in the accompanying chart signifies times set aside for these multi-section common exams.

GRADUATION INFORMATION

  • An Application for Degree must be submitted to the Registrar's Office prior to the award of a degree from Saint John's University or the College of Saint Benedict.
  • An Application for Degree is sent spring semester to all CSB/SJU Juniors.
  • Students need to review DegreeWorks to ensure all or Common Curriculum and Major requirements are met prior to the award of a degree.
  • Degrees are issued May, August, and December.
  • Upon successful completion of all degree requirements, diplomas and transcripts are sent to all graduates at their permanent address.
  • Students may participate in the May commencement ceremony if they are within 8 credits of all degree requirements.
  • Students who leave CSB/SJU may transfer up to eight semester credits from another accredited institution of higher education to complete their degree requirements.

GRADUATION REQUIREMENTS

  • 124 credit hours.  45 of these must be taken at CSB/SJU
  • 40 of the total credit hours must be upper division (300 level)
  • 2.0 minimum cumulative GPA (unless a specific major requires a higher average)
  • 2.0 minimum GPA major and/or supporting courses (unless a specific major requires a higher average)
  • Completed Common Curriculum requirements
  • Acceptance to a major (usually at the completion of sophomore year)
  • Requirements for a major or minor (half of the courses for a major or minor must be completed at CSB/SJU)

HOLDS

All financial, academic, student accounts & health center holds must be cleared before registering for classes.

INCOMPLETE GRADE POLICY

The policy concerning the temporary grade Incomplete (I) includes the following points:

  • When circumstances warrant, instructors may allow some delay in the completion of course work.  Such extensions shall not extend beyond the close of the following regular (fall or spring) semester, and earlier limits may be set at the discretion of the instructor.
  • The instructor must report on the official grade roster the grade "I" followed by the minimum grade the student will receive if the course work is not complete by the end of the following semester (e.g., IF, or IC, or IB).  That grade will be used in the computation of grade point averages until the Incomplete is removed.
  • If by the end of the following semester the instructor reports a single final grade to the Registrar, that grade will replace the I/GRADE, the Incomplete will be removed, and averages recomputed accordingly.  Otherwise the provisional grade that was assigned with the "I" will become a permanent part of the transcript.
  • Exceptions to the above may be granted only by the written permission of the Assistant Academic Dean.  Such exceptions will ordinarily be granted only in cases of medical disability or problems of comparable seriousness.

Degree candidates are cautioned that failure to have all degree requirements satisfied (including removal of Incomplete grades in courses needed for graduation) by March 15th may result in postponement of their graduation.

INDIVIDUAL LEARNING PROJECTS

The guidelines and application forms for Individual Learning Projects, sometimes called Independent Study, are available online on the Registrar's Office website:  http://www.csbsju.edu/Registrar/Online-Forms/Undergraduate-Students.htm. If you are planning an ILP for Spring term, please consult these guidelines.  Remember, only 4 credits of ILP per term are allowed. You may indicate your intent to register for an ILP by requesting DNA 271 01A (CRN #12797) or DNA 371-01A (CRN #13616) on Banner Web Self Service.  Remember to indicate the number of credits.  First-year students are not eligible for ILPs.

INTERNSHIPS

SPRING 2013 INTERNSHIPS FOR CREDIT

All CSB/SJU students who plan to do an Internship for academic credit during Spring 2013 are required to attend a one-hour Legal & Professional Issues session offered in December of 2012. Check with the Office of Experiential Learning and Community Engagement (ELCE), HAB 105, phone 5799) for exact dates. See: http://csbsju.edu/ELCE/Internship-Program/Internship-Calendar.htm  When you register for spring classes, you should indicate your intent to register for a Spring 2013 internship by requesting DNA 397-01A, CRN #12799 through Banner Web Self Service. Enter the number of credits you expect to earn.

You will not be registered for your internship until the Registrar's Office receives your completed online Registration for Internship Learning Contract form with all required electronic signatures. This form and other required legal forms can be completed on the ELCE website.  Please check the website (http://csbsju.edu/ELCE/Internship-Program.htm) The last day to register for a Spring 2013 Internship is Monday, December 10th. Registration after this date requires approval from the Assistant Director of Experiential Learning & Community Engagement.     

SUMMER 2013 INTERNSHIPS FOR CREDIT

All CSB/SJU students who plan to do an Internship for academic credit during Summer 2013 are required to attend a one-hour Legal and Professional Issues session offered in April or May of 2013. Check with the Office of Experiential Learning and Community Engagement (ELCE) HAB 105, phone 5799) for exact dates.  See: http://csbsju.edu/ELCE/Internship-Program/Internship-Calendar.htm

You will not be registered for your internship until the Registrar's Office receives your completed "Registration for Internship-Learning Contract" form with all required electronic signatures. This form and other required legal forms can be completed on the ELCE website. Check the website (http://csbsju.edu/ELCE/Internship-Program.htm) for information on other requirements. The last day to register for a Summer 2013 Internship is Monday, May 6. Registration after this date requires approval from the Assistant Director of Experiential Learning & Community Engagement.

Contact Student Accounts for information regarding cost of tuition for summer internships.

FALL 2013 INTERNSHIPS FOR CREDIT

All CSB/SJU students who plan to do an Internship for academic credit during Fall of 2013 are required to attend a one-hour Legal and Professional Issues session offered in April or May of 2013. Check with the Office of Experiential Learning and Community Engagement (ELCE),

HAB 105, phone 5799) for exact dates Seehttp://csbsju.edu/ELCE/Internship-Program/Internship-Calendar.htm. When you register for fall classes, you may indicate your intent to register for a Fall 2013 internship by requesting DNA 397-01A, CRN # 11192 through Banner Web Self Service. Enter the number of credits you expect to earn.

You will not be registered for your internship until the Registrar's Office receives your completed "Registration for Internship- Learning Contract" form with all required electronic signatures. This form and other required legal forms can be completed on the ELCE website. Check the website (http://csbsju.edu/ELCE/Internship-Program.htm) for information on other requirements. The last day to register for a Fall 2012 Internship is Monday, May 6th.  Registration after this date requires approval from the Assistant Director of Experiential Learning and Community Engagement.

MINNESOTA STUDENTS ELIGIBLE FOR THE MINNESOTA GRANT PROGRAM:

You must register for a minimum of 15 credits each semester to receive a Minnesota Grant at the full-time student rate. Students who register for 12-14 credits may still receive a Minnesota Grant but the award amount will be substantially reduced.  Please direct any questions to the Financial Aid Office at CSB or SJU. (For all other aid programs, 12 credits is still considered full-time.)

MODULAR SCHEDULING

Some departments offer courses of less than a full term's length; these courses begin and end according to the following dates and are called Modules, or "Mods".  Each Mod is nine regular teaching periods and will be listed by the codes below in the Official Class Schedule:

MODULE

CYCLE

BEGINS

ENDS

A1

1-3-5

January 14

February 5

A2

2-4-6

January 15

February 6

B1

1-3-5

February 7 March 5
B2

 2-4-6

February 8 March 6
C1

1-3-5

March 7 April 8
C2

 2-4-6

March 8 April 9
D1

1-3-5

April 10 May 5
D2

 2-4-6

April 11 May 6

 

 

 

 

 

 

 

NOTE:  THESE DATES DO NOT APPLY TO MODS IN THE GRADUATE SCHOOL.  SEE GRADUATE SCHOOL.

OFFICIAL COMMUNICATIONS TO STUDENTS BY E-MAIL

The Registrar's Office will use electronic mail as the most expeditious means of communicating with you.  Make sure you are not blocking messages from the Registrar's Office in order to receive important notices regarding graduation, cancellation of courses, etc.  Please make sure you are subscribed to either the "Official Announcements-Students" or "Official Announcements-Faculty" distribution list.  You can check which lists you are subscribed to by logging in to distribution lists management:

https://sharepoint.csbsju.edu/itservices/kb/Pages/email_distlists.aspx

If you are not subscribed to one of these lists and are unable to add it through the "subscribe" link, please contact the help desk: helpdesk@csbsju.edu to be added back in. 

PERMISSION REQUIRED CLASSES

Before attempting to register for courses listed as "Permission of Instructor or Department", students must obtain written permission.

You may complete the online request form: https://sharepoint.csbsju.edu/registrar/Pages/OverrideRequest.aspx   

PREREQUISITES

Check the course listings section of this class schedule to find out if a class has a prerequisite.  Make sure you have met all prerequisites before attempting to register for a course.  If you have not taken the prerequisite, you must contact the department to seek written approval to register for the course by completing the online request form:

https://sharepoint.csbsju.edu/registrar/Pages/OverrideRequest.aspx

REPEATING A COURSE

A course that has been failed may be repeated for credit.  Courses that have been passed may not be repeated for credit.  They may, however, be repeated for additional honor points.  The original grade is not removed when the course is repeated and credit for a course can be earned only once.  The higher grade is computed in the GPA.  If you are registering for a course that you are repeating you MUST notify the Registrar's Office.   Repeating a course in which a passing grade has already been earned may have financial aid implications.  See Financial Aid Office for additional information.

Please note that coursework completed through AP, IB or PSEO may not be repeated at CSB/SJU for additional credit.  If you choose to enroll in the equivalent course at CSB/SJU then the AP, IB or PSEO credits will be removed from your transcript

STUDENT TEACHING

Students registering for student teaching (EDUC 361, 362, 363) in their 9th (or greater) semester as a full-time student at CSB/SJU will be billed at ½ the regular tuition rate for that semester. These students will also not be charged the student activity fee, technology fee, and campus center fee for that semester.  Institutional gift aid (scholarships/grants) will not be available to these students.

STUDY ABROAD

CSB and SJU offer a number of group overseas study programs.  Students who plan to enroll in one of these programs should contact the Office of Education Abroad, ASB 104 at CSB.  Students who are considering enrolling in coursework offered abroad by another institution (Consortium/External Study Abroad) should contact the International Education Office or the Registrar's Office, for information on transfer of credits.  Students who register for SA 372, Consortium/External Study Abroad, will be billed a $300 fee.

Seniors must ordinarily be in residence for the two semesters immediately preceding commencement (graduation).  "In residence" is defined as enrollment as a full-time student at CSB/SJU for a minimum of 12 credits per semester.   Any student wishing to register for a External Study Abroad Consortium during one of their two last semesters of their Senior year must receive approval from the Academic Advising Office.  Seniors will not be allowed to register for a year long External Study Abroad Consortium.

S/U REGISTRATION

Arrangements for this non-honor point grading option should be made with your professor at the beginning of the course.  Remember that undergraduates are limited in the number and types of courses they may take for the grade S (Satisfactory).  See the Catalog for specific rules.  First-year students may not take the S/U option except for a course with only S/U grades available.  The grade S, once turned in by the instructor, is NOT SUBJECT TO LATER CHANGE.

Grading options are listed in the Class Schedule as either A-F grading only or S-U grading only.  If neither of these is listed, the instructor will permit eligible students to choose either option by the date the instructor specifies at the beginning of the course.  Once you have chosen, you may not request that the S/U be changed to an honor point grade.

If coursework grades average below a C under the S/U option, the grade U (Unsatisfactory) will be given with no credit earned.

TRI-COLLEGE EXCHANGE

The College of Saint Benedict, Saint John's University, and Saint Cloud State University have an agreement that encourages regular full-time undergraduate students to take courses on any of the three campuses.  Registration is limited to fall and spring semesters. If you are interested in taking courses at Saint Cloud State, you can fill out an application which is available on the Registrar's Office website: https://www.csbsju.edu/Registrar/TriCollege.aspx prior to January 1st.  If space is available, the course will be added to your Spring Student Detail Schedule.

NOTE:  If a course seems suitable for your program of studies, see your advisor for permission to register. 

CSB/SJU students will be billed tuition and other fees at CSB/SJU rates.  If a student is not registered for more than 18 total credits, there will ordinarily be no additional charge.  For credits over 18, an additional tuition charge of $968 (SJU) or $981 (CSB), will be made for each additional semester credit hour.

If you have any questions about Tri-College Exchange and the suitability of SCSU courses toward your degree program, see Jane Stromme in the Registrar's Office, QUAD 163.

TRANSCRIPT SERVICE

Current students may request an unofficial copy of their transcript at no charge from the Registrar's Office.  Official transcript requests must be submitted in writing to the Registrar's Office and may be picked up at the Registrar's Office (or we can mail them for you) 3 working days after the request is made, except during the first and last week of each term.  You may complete the online request form:  http://www.csbsju.edu/documents/Registrar/transcript_request_form.pdf

Former students may request a transcript copy for $5.00 per transcript.  The fee for faxing a transcript will be $5.00 per transcript.  If the transcript is faxed outside the U.S. the fee will be a minimum of $5.00.  All transcript requests must be submitted in writing via mail or fax and payment must accompany the order.  Students may also request a transcript online through the National Student Clearinghouse:

       

SJU students:  https://www.studentclearinghouse.org/secure_area/Transcript/login.asp?FICEcode=00237900

CSB students:  https://www.studentclearinghouse.org/secure_area/Transcript/login.asp?FICEcode=00234100

 

There is an additional fee for the online request.

UPDATES TO THE OFFICIAL CLASS SCHEDULE

Updates, including additional courses, cancellations, changes to existing courses, common curriculum approvals & other general changes to the Official Class Schedule will be published on the Registrar's Official website:  http://www.csbsju.edu/Registrar/Class-Schedules.htm 

VARIABLE CREDIT COURSES

If a course is listed with a range of credits (variable), you must enter the appropriate credit amount desired when you register for the course.  The credit amount you are registered for may impact your status as a full-time student or your financial aid.

VERIFICATION OF ENROLLMENT

Online verifications are available on Banner Web Self Service.  Once you are logged in to Banner:

  • Click on Student Services
  • Click on Student Records and Account Information
  • Click on Enrollment Verification
  • Select a term
  • Enter Policy number, if necessary

The Registrar's Office can also provide verification of your enrollment at the College of Saint Benedict or Saint John's University, as well as other information, such as graduation date, majors, full-time status, etc. 

Any request to release GPA information must be in writing with your signature authorizing the release of this information

WITHDRAWAL FROM COLLEGE

Complete withdrawal from all of your courses during the term must be initiated with your Residential Director at CSB, Mary Commons 221 or the Residential Life Office, Sexton 210 at SJU.  If you withdraw by February 6th no official record of your registration for that term will be made.  If you withdraw between February 7th and April 11th, the mark "W" will appear behind that term's courses on your transcript.  If you withdraw after April 11th, all courses for that term will be followed by the grade of "F".  If you decide to withdraw after the term ends, you MUST notify the office mentioned above.