Faculty Department Chair Recruitment Checklist

__________    Department Chair submits written request and the Recruitment Authorization form to the
                    Division Head and Associate Provost/Academic Dean by June 1.  This should include a
                    rough draft of the advertising copy/position announcement.  Determine advertising
                    locations and dates.  (Discus this with Human Resources).  NOTE:  In the advertising
                         copy/position announcement, it should indicate that teaching in common curriculum
                         and a commitment to undergraduate research is expected.

__________    Division Head makes a recommendation to the Associate Provost/Academic Dean and
                    Associate Dean.

__________    Associate Provost/Academic Dean and Associate Dean make recommendation to
                    the Provost.

__________    Provost authorizes hire by August 15.

__________    Associate Provost/Academic Dean informs Division Head and Department Chair
                    of decision by August 17.

__________    All tenure track and full-time term searches involve a mandatory hiring workshop
                    for the Department Chair and Chair of the Search Committee and department
                    assistants/coordinators.

__________    All applications and recruitment activities must be directed to the attention of
                    the Human Resources Coordinator.

__________   The Human Resources Office is responsible for the processing of candidate information
                    and credentials.

__________    Departments are strongly encouraged to include representation from outside the
                    department on the Search Committee.

__________    As applications are received, the Human Resources Office will acknowledge receipt to
                    the candidates.  Applications and credentials will be logged and available for
                    the search committee chair to pick up.

__________    Keep searches separate.  If you have more than one search in progress in your
                    department, the applications should not be mingled between the two searches. 
                    I must have a complete file for each search, which may mean to make a copy of the
                    applicant’s material for the other search file if the applicant wants to be considered
                    for both searches.

__________   After original application materials are in the possession of the search committee,
                   the Search Chair is responsible for the care and security of the documents until they
                   are no longer needed and are returned to the Human Resources Office. 

_________     Advise Human Resources Office of candidates who are no longer under consideration
                   so that a letter may be sent as soon as possible.   

_________   After review and ranking of the applications, the Search Chair presents the top five
                  ranked candidates and a copy of the candidates complete file to the Associate
                  Provost/Academic Dean.  This includes: rationale, telephone interview summary,
                      three reference checks for each of the top two candidates, and a copy of the complete
                      application file.  Diverse candidates are expected to be in the pool.  Be prepared to
                  give additional rationale if a diverse candidate is not in that pool. Typically, two
                  candidates are selected for an on-campus interview.                        

_________    After approval of the top two candidates, Department Chair/Search Chair schedules
                   on -campus  interviews with Academic Affairs (Shirley Kelly or Mary Jo Waggoner). 
                        NOTE: Official transcripts  are due at the time of the on-campus interview.  Faculty 
                   contract and letter will not be prepared and sent out until the official transcript is
                   turned in.

On -Campus Interviews

_________   Department Chair and department at large including a classroom presentation or
                  seminar – student feedback is required.

_________    Division Head must meet top two candidates and receive full packet of credentials for
                   review.  For example, the Division Head attends the presentation or seminar, Division
                   Head interviews with Department Chair, or other.

_________    Associate Provost/Academic Dean and Department Chair interview candidate (60 minutes).

_________     The Search Chair may secure Candidate Evaluation Forms from the Human
                   Resources Office or use one prepared by the committee for its written review. 
                   These forms must be returned to the Human Resources Office for the recruitment file. 

Post Interview