When a Proposal is Funded
When we receive a grant award, we follow this procedure:
- The check MUST be entered in Banner, our development software, in a timely fashion. This ensures that we have complete, accurate records of all gifts and grants from our generous funding partners, and that we can promptly acknowledge receipt of the check and thank the funder. Funders often send the check to the person who signed the grant proposal. Whomever receives the check should forward it to the appropriate corporate/foundation relations office, where it will be routed to the gift processor for entry into Banner.
- If the grant is for a new project, then new budget accounts must be established. The project director meets with the grant accountant to explain the project and establish budget accounts. The project director should make every attempt to comply with the budget submitted with the proposal and approved by the funder. If a program director anticipates deviating significantly from the budget, he/she can contact the corporate/foundation relations office for advice on how to proceed.
- Under most circumstances, the project director is responsible for preparing progress and final reports required by the funder. It is very important to submit the reports in a timely fashion. Doing so is part of maintaining a good relationship with the funder, who is then more likely to look favorably on future grant requests. Funders want to know--and have a right to know--what happened to the money, what was accomplished, and what might have gone better. This information helps them become better grantmakers.