Internships: Start to Finish
1. Questions to consider when planning for an intern:
- What am I looking for in an intern? How can an intern contribute to my organization?
- What does my organization have to offer the intern (e.g. pay/stipend, training sessions, letter of reference, etc.)?
i. How do I know if I need to pay my intern?
ii. Am I eligible for apply for the Greater Minnesota Internship Tax Credit
- What are the intern's responsibilities? Do these responsibilities fit the intern's learning goals?
- How will I provide feedback to the intern (e.g. regular meeting time; mid-semester and final evaluations)?
- How can I serve as a mentor to the intern?
- Please reference the Site Supervisor Handbook for more information or Laura Hammond.
2. Create a Job Description including:
- Name and address for your organization
- Brief description of your organization
- Position title for the internship
- Description of the internship responsibilities
- Qualifications required or desired, including majors if you wish to specify
- Estimate of the hours per week available (note that CSB/SJU students typically intern from 10 - 20 hours per week during the semester; summer internships may be part-time or full-time.)
- Term of the internship - fall or spring semester, summer, year-round
- Application requirements - for example a resume, a cover letter, a portfolio
- Name of the person students should contact [an email address is required in order to post the opportunity]
- Method of application - by email or U.S. mail
- You may also indicate whether the internship is unpaid or paid through an hourly wage, stipend, mileage reimbursement, or benefits.
3. Post your internship in e-Link
Click here for step-by-step instructions. You may also send your position description to firstname.lastname@example.org and we will post this on your behalf
4. Consider other ways of connecting with CSB/SJU students (See here for more information)
a. Information tables
b. Information sessions
c. Career EXPO
e. Social media
f. On-campus recruiting
5. Gather applications, interview, and make selections/offers
- Consider utilizing CSB/SJU's Career Services resources as you select and hire interns
- Career Expo or campus interviewing
6. Provide the intern with an orientation and introduction to your organization as well as training. Items you may include:
- Organization background and history
- Expectations for attendance, dress, behavior, communication, procedures, organization culture, etc.
- Professional development opportunities such as workshops, lectures/seminars, conferences, meetings, etc.
- Position-specific training and skill development (e.g. written and non-written communication, research, leadership, computer skills, etc.)
7. Requirements of mentoring and supervising an intern
- You will be asked to view and sign off on your intern's CSB/SJU Academic Internship Learning Contract.
i. You will receive an email from Internships Program containing a link that will allow you to view the contract (click here to see a sample email)
ii. Once you have opened the link, you may view and approve the contract (click here to see sample contract)
- Provide on-going mentorship and supervision of intern that will involve regularly scheduled meeting times or being available for questions and informal conversations.
- Complete a series of evaluations throughout the internship period:
i. Joint Mid-Term Evaluation (alternate Word document here, email to email@example.com)
ii. Site Visit or Conference Call
iii. Supervisor Final Evaluation of Intern
iv. Note: all evaluations are shared with the intern's faculty moderator as well as ELCE.