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Faculty Moderators

Frequently Asked Questions:


What are the policies for moderating an internship?

Read the full policy.

What is expected of a faculty moderator?

  •  Make certain the internship is a valuable learning experience for the student. Faculty can do this by helping the student plan what goes into the Registration for Internship Learning Contract.
  • Make sure the student understands your expectations prior to the start of internship when writing up this important registration form.
  • After the internship has started, make sure the intern completes any revisions to the contract to refelct changes he/she encounters.

What should a faculty moderator expect of the intern?

In addition to the reports the student submits to the Internship Program and the site supervisor's evaluations, the faculty moderator should also require the student to do interpretive thinking and critical analysis in a number of ways. This may include regular journals, a portfolio, a final paper, several small papers or a final presentation. Faculty may also provide a book list and require book reports or an annotated bibliography.

When should students begin searching for an internship?

 As early as possible. Meetings with your advisees are an opportunity to discuss their interests and help students plan ahead. Active planning for an internship for academic credit should begin no later than the student's junior year.

What's Covered in the Legal and Professional Issues Session? 

  • Informs students about: the professional expectations of internship site supervisors, registration procedures, legal issues in the workplace and  other program requirements.
  • This session is REQUIRED for all interns before they can register to earn internship credits. Sessions are offered at various times throughout the year.

What is the Learning Contract?

  • The Learning Contract must be completed by the student in order to register for internship credits. Before the internship begins, the student discusses with the site supervisor, their academic, professional and personal goals in the context of potential projects and responsibilities available at the site. 
  • Faculty moderators should discuss their evaluation requirements at this time. Goals, Objectives and Means of Evaluation are outlined in final form on the Learning Contract.

Under what circumstances should the faculty moderator ask for a revised Learning Contract?

In circumstances where goals and objectives are not firm at the time of registration, faculty may require a revised Learning Contract from the student. Examples: the student is unable to get a clear assignment of responsibilities from the supervisor prior to the start of the internship or the faculty moderator determines the student’s goals and objectives are inadequate but registration cannot be delayed.

It is also possible for a student to initiate a change in the goals and objectives in the first week or two after the internship begins. When work content or goals change or evolve after the start of the internship, the student, in consultation with the faculty moderator and the site supervisor, may revise the goals and objectives outlined on the registration form. The student, faculty moderator and site supervisor will sign the revised contract and the student will submit a signed copy to the Internship Program.

What reports will I receive from my intern through the Internship Program?

The Internship Program requires all interns to complete two online reports within the first two months of their internship. Specific deadlines for semester reports can be found on the Internship Report and Due Dates page. After the Internship Program receives these reports, we will forward copies electronically to you, generally by email. If you require a final paper, the student should submit this directly to you.

How much time is an intern required to work when taking an internship for-credit?

*Academic Year: 16 weeks over one semester

*Summer: 12 weeks over summer break

The minimum hour guidelines for earning internship credits:

1 to 4 credits: 160 hours in one semester

8 credits: 320 hours in one semester

16 credits: 640 hours in one semester

What are the best ways for me to maintain contact with my intern?

Students expect to remain in contact with you and appreciate your feedback. You should expect your intern to call or email you periodically, for example every two or three weeks. You may also want to contact your intern. Phone numbers for contacting your intern are listed on the Learning Contract. You may also call or email the Internship Program for help in contacting an intern.

What is the role of the CSB/SJU Internship Program staff during the internship?

  •  A liaison between the student, college faculty, and the organization providing the internship.
  • This involves monitoring the intern's progress, providing information for all parties of the internship, and receiving feedback from the organizations where interns are placed.
  • Contact with you may include a conference call or site visit with the intern, the intern's site supervisor and faculty moderator, and the Assistant Director of Experiential Learning & Community Engagement.

How are internship opportunities publicized on campus?

  • Organizations interested in offering an internship are directed from our website to E-Link, an online internship and job listing site sponsored by Career Services. 
  • The Internship Program also sends regular emails to students and faculty with information about internships of particular interest to our campuses.

When do internships for credit begin and end?

  • Fall and spring semester internships generally begin on the first day of classes and end on the last day of classes. 
  • During the summer, start and end dates may vary, but summer internships are typically 12 weeks in length, beginning shortly after the end of the spring semester and ending shortly before the start of fall semester.

 Can student interns be directly supervised by parents or family members?

As stated in the Site Supervisor Handbook, it is neither recommended nor typical that a parent or family member serves as direct supervisor for student interns. Students must obtain prior approval from the academic department to deviate from this guideline.