College of St. Benedict’s Senate

MINUTES

September 9, 2009

Fourth Meeting

 

I.                   Opening

 

Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason, Terhaar

Members Absent: Esch

Call to Order: 6:03 P.M.                    

Opening Reflection (Reiner)

Proverbs 3:4.  I believe this sends the message of hard work and how it pays off.  We need to continue working hard to serve the students.

 

Motion to Approve Minutes for August 27, 2009: First (Peichel) Second (Sperl)

Motion to Approve Agenda: First (Gresback)  Second (Andreasen)

Under Board Reports (Roman Numeral III) insert D. Treasurers Report.  Looks like the following.

A. President’s Report

B. Advisor’s Report

C. Executive Board Report

D. Treasurers Report

E. St. John’s Senate

F. Comments and Questions

II.                Guests

 

A.  Hello my name is Mary Bomgard.  I will be covering the Saint Bens Senate this year for the Record.  Thank you and I’m excited to be here.

B. Open Forum

            (None)

 

III.             Board Reports

 

A. President’s Report (Ver Burg)

 

1. Board Report

 

Meetings Attended

    a. 9/1 Off Campus Student Meeting
    b. 9/4 Presidents Meeting with SJS President McDonald
    c. 9/4 Executive Board Meeting
    d. 9/4 Sharepoint Meeting

Committee Work

 a. Typing Sustainability notes and contacting senators to schedule a meeting.

 

Working On
 

a. Finalizing the SharePoint Site.

b. See attached items from email sent earlier tonight

 

 

Announcements

a. Wednesday’s meeting will begin at 6:00 pm due to the fall all-club gathering.
b. If you are interested in chairing a committee, please contact me by Wednesday.
c. Be thinking about personal/positional goals.

 

2. Meeting Report

 

         I wanted to begin by thanking everyone for reading the lengthy documents that I sent out.  I would like to give you an up-date on what I will be doing in the near future.  We will be having a one on one session with me and each of you senators.  Over the next week or two, think about what you would like to accomplish as a senator.  Think about your goals that you want to implement.

         In the past there has been a President’s award.  This is acknowledging an outstanding senator.   I would like to make this a frequent award that is given out.  If you see an individual go above and beyond for their position please let me know.  I would like to give this week’s award to Treasurer Katie Hansen.  She did an exceptional job on the budget.  She developed these awesome pie charts that break down the budget.

         I will now accept any comments or questions.

 

b. Vice President (Peichel)

 

Meetings Attended

 

a. 9-04  Executive Board Meeting

Committee Work

 

a. (None)

Working On

a. Will attend Fine Arts Advisory Council meeting on 9/05.  If you have any issues or ideas, please let me know and I can bring those with me to the meeting.

Announcements

a. (None)

 

        

B. Executive Board Report (Peichel)

 

 

c. Trustee (Hauff)

Meetings Attended

 

a. (None)

Committee Work

 

a. (None)

Working On

 

a. Alum Chapter

a. Just finished working with the President’s Office regarding Senators’ Trustee assignments.

Announcements

a. (None)

 

d. Treasurer (Hansen)

 

Meetings Attended

 

a. Executive Board Meeting 9/4

 

 Committee Work

 

a. (None)

Working On

a. Budget

b.  Committee Notes

Announcements

a. Please look over the budget and pie chart and let me know if you have questions :]

 

e. Allocations Chair (Sperl)

 

Meetings Attended

 

a. Executive Board Meeting 9/4

 

Committee Work

 

a. (None)

Working On

            a. Preparing to present to club 9/8, 9/9, 9/10 for fall club gatherings.

Announcements

a. (none)

 

f. Public Relations Representative (De Leon)

 

Meetings Attended

a. Executive Board Meeting

b. Meeting with Community Rep. Finley to discuss Bennie day P.R.

 

Committee Work

a. (None)

 

Working on

a. P.R. for Bennie Day

 

Announcements

a. (None)

 

 

g. Upper Class Representative (Gresback)

 

Meetings Attended

 

a. 9/1 Off Campus Student Meeting

b. 9/8 Meal Plan Appeals committee meeting

 

Committee Work

 

a. (None)

Working On

a. Establishing position on Building & Grounds Committee

b. In contact with Housing Appeals committee, will meet with them when necessary

Announcements

a. (None)

 

 

h. Under Class Representative (Fahlstrom)

 

Meetings Attended

a. (none)

Committee Work

a. (None)

Working On

a. I have communicated with Gary Bradford, Marybeth Thompson, Mary Geller, and the first-year heads of Residential Life and will hopefully begin working with them soon.

b. Making a list of personal goals.

 

Announcements

 

a. (None)

 

i. Cultural Affairs Representative (Xiong)

 

Meetings Attended

a. 9/2 CAB meeting with co-chair

Committee Work

a. (None)

Working On

a. Planning CAB retreat

Announcements

a. (None)

j. Student Activities Representative (Andreasen)

 

Meetings Attended

 

a. None.

 

Committee Work

 

a. None

 

Working On

 

a. Fall All Club Gathering.

            b. Recruiting members for the Joint Club Board.

 

Announcements

 

a. (None)

 

k. Joint Event Council Representative (Reilly)

 

Meetings Attended

 

a. (None)

Committee Work

 

a. (None)

Working On

 

a. meeting with JEC chairs in regards to the new budgeting spreadsheet

b. JEC meeting on Sept. 14th

Announcements

a. (None)

 

l. Women’s Issues Representative (A. Hansen)

 

Meetings Attended

a. None

Committee Work

a. (None)

Working On

a. E-mailing Lori Klapperich to find out more information about the training session for the "Can I Kiss You" presentation.   

Announcements

 

a. (None)

 

m. Community Representative (Finley)

 

Meetings Attended

 

a. Meeting with P.R. Rep De Leon to discuss Bennie day P.R.

 

Committee Work

 

            a.  (None)

 

Working on

 

a. Bennie Day Planning

 

Announcements

 

n. Academic Affairs Representative (Reiner)

 

Meetings Attended

 

a. 9.1 Common Curriculum

b. 9.3 Faculty Senate

 

Committee Work

 

a. (None)

 

Working On

 

a. Finalizing a plan of action for evals with Colin

b. Contacting a few more MIAC schools and researching their Faculty evaluations and Offices of Assessment

 

Announcements

 

a. None

 

o. Auditors

 

Martin

 

Meetings Attended

a. (None)

 

Committee Work

 

a. (None)

Working On

a. Talking with clubs about the budget proposals that are due at the end of September

working with clubs with spending their September funding

 

Announcements
 

a. (None)

 

Milbauer

 

Meetings Attended

a. (None)

Committee Work

a. (None)

Working On

Refunding clubs for Involvement

Met with Marketing Club to talk about budgeting

Looked over budgets

 

Announcements

 

a. (None)

 

Burgason

 

Meetings Attended

 

a. Will have attended all club meetings Tuesday and Wednesday by the meeting

Committee Work

 

a. None

Working On
 

a. In conctact with events to talk about recycling.

 

Announcements
 

a. (None)

 

C. Advisors Report 

 

         I would like to add my thanks for the successful retreat.  I appreciate that everyone was present and participating.  I hope that your first few days of classes have gone well.  You need to find a balance and manage your time between class and senate.  Thank you.  (Terhaar)

 

I would like to let you know that my office is over at SJU in room 362E.  If you want to stop by I am there from 11- 5.  I second what Advisor Terhaar said about the retreat.  (Esch)

 

R. St. John’s Senate

 

I don’t have a whole lot new to add.  Please draw your attention another e-mail that went out to inform students of the up-dates on the current health issues.  Not only the H1N1 but just any type of flu.  We don’t have confirmation about any students having the H1N1 virus.  Familiarize yourself with the material.  Stop rumors that may be floating around.  Send students with questions to refer to the e-mail.  There are names at the bottom that state names that individuals can contact with questions.

Senator Gresback – Is there any way that they could make a formal statement to encourage students to stay home if they are ill?

Terhaar- The message states that if people are sick to stay home.  Faculty was informed to allow students to stay home and not be punished.  If the faculty does not cooperate, go to department chair or Academic Advising

D. Treasurers Report

 

I have been working on details about the budget.  I passed out a copy of the lovely pie charts that I have made for you.  (Description of the pie chart images). (K. Hansen)

 

Senator Burgason – Do you plan to publish this?

 

Treasurer K. Hansen – I did not think of that, but I will speak with Public Relations Represenative about doing that.

 

E. St John’s Senate

 

(Up-dates on new position changes amongst the Saint John’s Senators)

 

Vice President Peichel – Thank you.  We look forward to continue to work with you.

 

F. Comments or Questions

 

Vice President Peichel – I make a Motion that we move into Executive Session.

Public Relations Representative De Leon - Second

IV.             New Business

a. (None)

 

 

 

V.                Announcements

 

A. The next St John’s Senate Meeting is Monday, September 14.  Senator Burgason will be attending on behalf of the St. Ben’s Senate.

 

B. Committee goals, objectives, and names must be submitted to the Senate account by Sunday evening at 7:00 P.M.

 

VI.             Adjournment

 

???

 

Respectfully submitted,

Chelsea Haugen

SBS Executive Assistant

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