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College of St. Benedict’s Senate
MINUTES
September 30, 2009
Seventh Meeting
I. Opening
Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason, Terhaar, Esch.
Members Absent: None
Call to Order: 5:02 P.M.
Opening Reflection (K. Hansen) – Timothy 1:12 We are young in our age but wise in our hearts and minds
Motion to Approve Minutes for September 9, 2009: First (Burgason) Second (Gresback)
Motion to Approve Agenda: First (Gresback) Second (Sperl)
Vice President Peichel – Please flip flop A and B under roman numeral II.
II. Guests
A. Institute for Women’s Leadership (Carolyn and Emily)
Location:
The Sister Nancy Hynes Institute for Women's Leadership is located in the Haehn Campus Center (HCC) between the Information Desk and Alumnae Hall.
Mission
To empower women to become leaders in communities, locally and globally, by inspiring inclusive dialogue, reflective thinking, and ethical action that celebrates and recognizes women as shapers of our world.
Vision
The Sister Nancy Hynes Institute for Women’s Leadership seeks to provide a forum where women in our community of learners can explore and define their personal and professional aspirations to lead and transform communities in ways that allow all to reach their fullest potential.
Objectives
· To engage women in activism that reflects our Catholic Benedictine heritage
· Collaborate with the Gender and Women’s Studies department to provide integrated learning opportunities
· To promote women’s leadership development through inspirational speakers, creative programs, outdoor experiences, experiences abroad, and service
· To network and support other programs on campus focused on women
· Collaborate with Saint John's University in programs that enhance the integration of gender
Senator Andreasen – As a senate of women, is there anything we can do to support you?
Emily – In the future we would like to bring some speakers to campus. There is nothing I can think of offhand though.
Senator Gresback – I would like to commend you on all of your hard work.
B. Mary Geller
EXECUTIVE SESSION
III. Board Reports
I. Board Reports
A. Presidents Report (Ver Burg)
Meetings Attended
a. 9/23: 1:1's
b. 9/27: Executive Board
c. 9/27: Sustainability Goal Setting
d. 9/27: Sustainability 9/28: Bennie Day!!!
e. 9/30: Alumnae Relations 2.
Committee Work
a. Set Sustainability Student Representation Goals
b. Working to get information from other Mn Private College SGA's on sustainability.
Working On
a. Scheduling meetings
b. improving SharePoint capabilities
c. Senate Office door access
d. health center tour
e. arranging time for more 1:1 meetings.
Announcements
a. The SJS cordially invites the SBS to attend the Inauguration Ceremony for Fr. Bob Koopman on Thursday, October 1, at 2:30 pm in the Abbey Church.
b. The SBS tour of the new health center will be on Wednesday, October 14, after long weekend. Come to THIS Wednesday's meeting prepared to indicate whether or not you would be available to tour the facility before our OCT 14th meeting at 4:30 PM.
c. Outstanding Bennie Day work by everyone, ESPECIALLY SENATOR FINLEY. Thank you!
2. Meeting Report
Thank you. I’d like to start with congratulations for Senator Finley and for the entire CSB Senate for a Successful Bennie Day. I would like to present this week’s President’s award to Senator Finley. Inauguration is tomorrow so I encourage you all to attend to support our fellow johnnies and their new President. I will be lenient with the board reports this week if you were a little late. From here forward board reports need to be posted on SharePoint by 8:00 A.M. on Tuesdays. October 14 will be the tour of the new health center. I had asked you to check if you would be available at 4:30. I will go ahead and tell Mike that we will be able to come at 4:30. The Student Philanthropy Club needs a representative from the senate. We do need one person. In regards for our 1:1 goal setting meetings, if you need to reschedule I am passing around a sign-up sheet. One of my goals is to help you with your goals. Come prepared to the next meeting with two positional and one committee based goal written out. I have a format on SharePoint for this. I will be sending more information on how to submit those soon. If you choose to do more than three that is just great. Those will be due on October 14th.
b. Vice President (Peichel)
Meetings Attended
a. 9/27 - Community and Civic Engagement Committee
b. 9/28 - Student Issues Committee
Committee Work
a. MAPCS planning for fall retreat at CSB/SJU
b. Beginning process of a Day at the Capitol steering committee.
Working On
a. Joint Senate Exec meeting planning and agenda setting.
b. Revising parli-pro and rules for a more effective Joint Senate meeting for club appeals.
Announcements
a. none
c. Trustee (Hauff)
Meetings Attended
a. 9/23- Judicial Board Preliminary Meeting
b. 9/ 24-Counterpart Meeting to Discuss Regent Meeting
c. 9/27- Executive Board Meeting
d. 9/27- Civic Engagement Committee Meeting
e. 9/29- Conference Call with Board of Trustees
Committee Work
Committee Report
a. Gathering funds for Alum Chapter fundraiser
b. Getting presentation together to talk about Alum Chapter
c. Writing template for the "Alumnae Board"
d. Working on Civic Gem for ILCP (Civic Engagement committee)
Working On
a. Organizing the Alum chapter. Once that is off and rolling, the next task will be constitutional review.
Announcements
a. Outstanding job to Brenna! Bennie Day was a success because of you and all of the individuals you helped gather--well done!
d. Treasurer (K. Hansen)
Meetings Attended
9/25 CFB
9/27 CFB
9/27 Exec Board Meeting
9/28 CFB
9/29 Student Issues Committee
9/29 CFB
Committee Work
a. Bennie Pride!
b. Working with other members of SIC to implement new procedures.
Working On
a. Transferring Money in regards to the budget
Announcements
a. None.
e. Allocations Chair (Sperl)
Meetings Attended
a. Exec Board
b. Co-Funding Board Budget Presentations
c. Bennie Day
d. Co-Funding Board Deliberations
e. Student Issues Meeting
Committee Work
a. Meeting with Senator Burgason 9/29/09 to discuss a new student issue pertaining to mass emails
Working on
a. Preparing for budget deliberations.
Announcements
a. None
C. Executive Board Report (Sperl)
At last Sunday’s executive board meeting we talked about the agenda, discussed the tour date of the CSB clinic, and went over details of the Senate Alumni Chapter.
f. Public Relations Representative (De Leon)
Meetings Attended
a. Exec Board Meeting
b. Sustainability Committee Meeting
c. Met with COmmunity Rep. to work on Bennie Day.
Working on
a. Chalked on Sat. for Bennie Day
b. P.R. Stuff
Committee Work
a. Have set our goals for semester. Going to start working on them.
Announcements
Will be asking Senators to send some info about themselves to our P.R. Assistant to put up in the website with our pics so keep your eyes open for that email coming your way =D.
g. Upper Class Representative (Gresback)
Meetings Attended
a. 9/24 - Building and Grounds Trustee Committee Meeting
Committee Work
a. Attending New Academic Building meeting this evening. Will provide update at Wednesday's meeting
Working On
a. Communicating with Pam Bacon to see if there are areas where Senate can help gather information
Announcements
a. none
h. Under-Class Representative (Fahlstrom)
Meetings Attended
a. Sustainability Committee meeting 9/27
Committee Work
a. Scheduling a date to meet with S. Margaret Wurm, S. Philip Zimmer and Theo Eggermont to discuss how the monastics practice sustainability.
Working On
a. Preparing questions for my meeting with the first-year staff today.
Announcements
a. None
i. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 9/25 Tom Oehler from CSB Culinary Services about the dining options survey
b. 9/25 Helped Senator Finley with making "I Love Bennies" button
c. 9/27 Community & Civic Engagement Committee
d. 9/27-9/29 CAB Special Elections interviews - Candidates will be selected and notified by Tuesday night, and CAB will finally have a full board.
e. 9/28 Bennie Pride Day - helped with selling new Bennie t-shirts
f. 9/29 Andy Dirksen from Intercultural Center about continuing the "I AM" campaign
g. 9/29 CAB meeting
h. 9/29 Student Issues Committee
i. 9/30 Pancake Dinner
Committee Work
a. Finalizing dining options survey to distribute
b. Planning a meeting with International Student Office about SBS involvment with Festival of Cultures
Working On
a. Ideas for Festival of Cultures
Announcements
a. None
j. Student Activities Representative (Andreasen)
Meetings Attended
a. President Meeting. Wednesday, September 23rd.
b. Joint Club Board Meeting. Thursday, September 24th.
c. Sustainablility Committee Meeting. Sunday, September 27th.
d. Bennie Day T-Shirt Sales. Monday, September 28th.
e. New Academic Building Meeting. Monday, September 28th.
f. Joint Club Board Meeting. Tuesday, September 29th.
Committee Work
a. Creating plans for green initiatives--Green Bike Program and Trayless Project
b. Meeting with Bridget this week to continue working on our green initiative plans.
Working On
a. Reviewing new club proposals and constitutions (Ballet Club and Delta Phi Theta)
b. Working on Senate's involvement with the ILCP Gender Certificate.
Announcements
a. Shame Shame on me and my late board report. :(
k. Joint Events Council (Reilly)
Meetings Attended
a. JEC exec board committee 9-28-09
b. BENNIE DAY :) 9-28-09
Committee Work
a. Sustainability goals
b. Getting in contact with bike donors
Working On
a. Splitting up allocated funds between subcommittees in JEC
b. Meeting with Gwen Announcements
c. Senators are encouraged to participate in the JEC events this week as it is Spirit Week! *Wednesday, September 30th, is St. Joe Idol at 7pm in O'Connells *Friday, October 2nd, is Bonfire on Watab from 8-midnight and nightgames behind Bonnie Hall to follow AND "Away We Go" will be shown in the Pellegrene at both 7 & 9pm *Saturday, October 3rd, there will be two more showings of "Away We Go" at Alumnae Hall
l. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. 9/23: Met with Carrie Vandelac, President of the IWL, to discuss Women's Month planning and other information about the IWL
b. 9/29: Student Issues Committee meeting
Committee Work
a. In contact with Seth Geiske who is a student in the Health Comm. class working on a campaign for the new CSB Health Center.
Working On
a. Setting a meeting date for students from Health Advocates and myself to work on advertising the new Health Center FAQ document.
b.Reading the Women's Month records from previous years to better familiarize myself with the planning
Announcements
a. none
m. Community Representative (Finley)
Meetings Attended
a. 9/23- Met with Peggy Retka in Study Abroad Office to plan abroad Bennie Day email
b. 9/25- "Guess the Colors" contest 4-6 pm in Gorecki with Tiffany DeLeon
c. 9/26 Community and Civic Engagement Committee meeting 6 pm
d. 9/28- 7:00-6:00 Bennie Day
Committee work
a. Contacting alumnae relations contact Jessie Sandoval about committee formation and brainstorm.
b. Brainstorming to further oppurtunities for community outreach in St. Joseph.
Working on
a. Bennie Day analysis and notes for future reference!
Announcements
a. After our meeting- Pancake dinner September 30th from 6:30-8:30, please remember the shift you've signed up for. Thanks!
n. Academic Affairs Representative (Reiner)
Meetings Attended
a. 9/24- Faculty Senate: Cancelled
b. 9/27: Sustainability Committee
c. 9/28- Bennie Day
Committee work
a. Sustainability contacts and Brain storming ideas
Working on
a. Personal Goals JAB applications
Announcements
a. None
o. Auditors
Martin
Meetings Attended
a. Community and Civic Engagement Committee Meeting (9/22)
b. Student Issues Committee Meeting (9/22)
c. Senate Meeting (9/23)
d. One on One with Ashley (9/23)
e. Joint Club Board (9/24)
f. Meeting with Tom Oechler for Dining Task Force (9/25)
g. CFB Presentations (9/25, 9/26, 9/28)
h. St. John's Senate Meeting (9/28)
i. Bennie Day Shift (9/28)
Committee Work
a. Making the Dining Survey to pass out to students
b. Working with the Student Issues Committee to plan when to send out the surveys
Working On
a. Budget Presentations
Announcements
a. None
Milbauer
Meetings Attended
a. Co-Funding Board Budget Presentations
Spetember 25
September 27
September 28
September 29
b. Bennie Day - September 28
Committee Work
a. Sustainability Meeting September 27
b. Judicial Board Meeting September 23
Working on
a. CFB
b. budgets
c. Clubs
d. Solving issues with clubs as well as working closely with them in this busy time for allocations.
Announcements
a. None
Burgason
Meetings Attended
a. Co-Funding Board Budget Presentations
-9/25/09
-9/27/09
-9/28/09
b. Bennie Day
c. Co-Funding Board Deliberations
-9/29/09
d. Student Issues Meeting
-9/29/09
Committee Work
a. Meeting with Allocations Chair Sperl 9/29/09 to discuss a new student issue pertaining to mass emails
Working on
a. Co-Funding board budget stuff
Announcements
a. None
D. Advisor’s Report
Advisor Terhaar – Compliments to Senator Finley and everyone else involved. There is a very positive energy surrounding Bennie Day. There are a portion of senators here that are going to be allocating funds soon. There is a lot of pressure to allocate funds. Send them your good thoughts. They have a big job ahead of them.
Advisor Esch- Next year is the year of Sustainability and if the committee would like to have Ernest Diedrich come speak I can arrange that.
E. St. John’s Senate (Senator Swanson)
We recently had our quickest meeting yet at 43 minutes. We will be selling t-shirts on Friday for Johnnie day. We decided to wait until after long weekend to give out the T-shirts that SJU Senate usually gives out to freshman at this time. We are moving forward on our logo. It is a rat with Saint John’s Senate written on it .
F. Comments or Questions
Senator Burgason – I have 2 questions:
How many t-shirts did we sell?
Do plan on sending a e-mail about selling more shirts?
Senator Finley – I would like to send out an e-mail about buying shirts before the game on Saturday and also the results of the prizes.
Senator Finley – Thank you for all your help. There were times I was very busy. Approximately 1,325 shirts were sold at Bennie Day which comes to a total of $6625.00. We ordered 2,350 shirts. 1,200 shirts were sold at Involvement this year. Thank you for your hard work. I look forward to Saturday.
Gresback – I would like to give you an update on the Academic Building Visionary meeting was on Monday. It went really well. It was inspiring how much they were focused on getting student involvement. We did some creative activities. I’m really excited to see how it goes. Vice President Peichel and Senator Andreasen were also present.
Pubilc Relations Representative De Leon – Senator Swanson could you give us an update on activities for Johnnie day?
Senator Swanson – The Senator in charge of this has recently been sick and has a sprained ankle. I know we will be handing out root beer floats.
Trustee Hauff – I just wanted to let everyone know I had a conference call with the Board of Trustees. We are going to be having more and more conference calls. If you have issues I will have a process for you to present those to me.
Senator Gresback – Is it possible to send out an e-mail to the SJU students for the pancake dinner?
Public Relations Represenative De Leon – I asked that question also. I wouldn’t feel comfortable without speaking to their Public Relations Representative. We will be making a decision after the meeting.
IV. New Business
A. Motion to cancel the Senate meeting on October 7, 2009 due to Long Weekend break. (Peichel)
Motion made by Vice President Peichel and second by Senator Burgason.
Vice President Peichel – Technically the residential halls and everyone is free to go at 5. I’m making this motion to respect people that need to get going.
0910-017 Motion to cancel the Senate meeting on October 7, 2009 due to Long Weekend break.
Passed with vote of 16-0
B. Motion to allocate up to $250 from the Saint Ben’s Senate generated account as a loan to the Saint Ben’s Senate Alumnae Chapter fundraiser. (Hauff)
Motion made by Trustee Hauff and second by Treasurer K. Hansen.
Trustee Hauff – We’ve been working on setting the goals for the chapter. We are changing a little bit from having a group of us from the Senate to a Board. Something we talked about was to set a chapter and solidify it. We need to start an account. We are wondering if we could take a loan from the generated account to get the account going. We will have a fundraiser at the end of October to pay back the loan. There won’t be a chance that we won’t be able to pay it back.
Treasurer K. Hansen – I am in full support of this motion. Don’t worry, we have enough money in the generated account to loan the money. We will get all the money back.
Trustee Hauff – The person who is going to be signing PO’s is going to be gone until the beginning of October. That is why I am presenting this now.
Treasurer K. Hansen –The reason we aren’t housing the account ourselves: Currently there is no alumnae account. With this, the alumnae don’t have to go through the Senate account.
Senator Burgason – What is the fundraiser?
Trustee Hauff – Halloween treat bags. We will take the orders one week and then we will buy the supplies the next. You can’t lose money off of it and that is why it is a good fundraiser. I wanted to introduce a small fundraiser to establish a chapter.
Senator Gresback – Who will control the money later?
Trustee Hauff – Somewhere in the alumnae relations. A big part of the alumnae chapter needs to have some rules. A process needs to be formed. That is what my plan is.
0910-018 – Motion to allocate up to $250 from the Saint Ben’s Senate generated account as a loan to the Saint Ben’s Senate Alumnae Chapter fundraiser. (Hauff)
Motion passes with a vote of 16-0.
V. Announcements
a. The next St. John’s Senate Meeting is Monday, October 5. Senators Fahlstrom and Reiner will be attending on behalf of the St. Ben’s Senate.
b. The Inauguration Ceremony for Fr. Bob Koopman is on Thursday, October 1, at 2:30 pm in the Abbey Church. Saint Ben’s Senators are encouraged to attend.
VI. Adjournment
Motion to adjourne the meeting: First by Senator Gresback and second by Allocations Chair Sperl. Meeting was adjourned at 6:05 P.M.
Respectfully Submitted
Chelsea Haugen,
SBS Executive Assistant
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