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College of St. Benedict’s Senate
MINUTES
September 16, 2009
Fifth Meeting
I. Opening
Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason, Terhaar, Esch.
Members Absent: None
Call to Order: 5:00 P.M.
Opening Reflection (Martin)
{Martin Luther King Jr. quote.} Senator Martin – It is a testament to how strong we are when we are faced with controversy.
Motion to Approve Minutes for September 9, 2009:
Senator Gresback – Correction be made to September 9th Minutes. There is a mistake under St John’s Senate.
First (Peichel) Second (Sperl)
Motion to Approve Agenda: First (Burgason) Second (Sperl)
Vice President Peichel – Please add letter E. Vice Presidents Report under Board Reports and shift down the following items.
II.Guests
A. Good evening my name is Jordan Differding. I am very involved in the organization ‘Up Til Dawn.’ If you do not already know, it is a club that helps raise money for children in need at Saint Judes Hospital. I am here to ask for your involvement. It can be as simple as writing a family member and asking them to make a donation. To get involved you can get a group together to participate in our ‘Up Til Dawn’ activity. Teams are made up of six individuals with one as the captain. We would really like to see the Saint Ben’s Senate help lead this project. On September 21-25th we will be having ‘Up til Dawn’ on the lawn. We will also be having Hooplah on the Mall and floats at SJU. We are implementing many new twists to the project. Black jack at the bus stops is one of our plans. You will recognize the theme. The children that are helped by this are adorable. We would like to bring a patient that we met in the past to campus so people can have a chance to see the kids we are helping. ‘Up Til Dawn’ would like to make testimonials to the SBS if you get really involved. E-mail me is you have any questions or ask anyone in the club. Thank you and we would really appreciate your help!
Senator Gresback – It looks like the pr on this is really vamped up. I wish you success with the event.
III. Board Reports
1. Board Report
A. President’s Report (Ver Burg)
Meetings Attended
a. 9/9 Meeting with VP Mary Geller
b. 9/10 Meeting with Advisor Terhaar
c. 9/10 Meeting with Arboretum Advisory Board Correspondent Jenny Kutter
d. 9/11 Senate Photo
e. 9/11 Sustainability Meeting
f. 9/13 Executive Board Meeting
Committee Work
a. Sustainability Committee- Student Representation Contacts
b. Preparing agenda for committee/goal approval at Wednesday’s meeting
c. Working with committee chairs: Please see attached chair responsibilities
Working On
a. Distribution of Health Center info
b. Trying to get Mary Geller to our Wednesday meeting
c. Sharepoint development
Announcements
a. If you drove to retreat, please bring gas receipts to Wednesday’s meeting to give to Treasurer Hansen for reimbursement.
b. The following event will be considered mandatory and absences must be approved to be considered excused: Mike Domitrz presentation.
c. 1:1 meetings will begin this week.
2. Meeting Report
Thank you. I just want to begin today with an up-date on Mary Gellar. She was unable to come tonight or to the next meeting. I have invited her to come to the one after that. A project at hand is developing our SharePoint site. It is up and running. Every senator has access. Afterwards I will spend a few minutes to go over how you post a board report. Please post next week’s Board reports on here.
b. Vice President (Peichel)
Meetings Attended
a. 9/09 Community and Civic Engagement Committee Meeting
b. 9/09 Mtg. with VP Silbernagel to discuss Joint Senate Relations
c. 9/10 Student Issues Committee Meeting
d. 9/11 Senate Photo
e. 9/13 Senate Development Committee Meeting
f. 9/13 Executive Board Meeting
g. 9/14 Saint John's Senate Meeting
Committee Work
a. Community and Civic Engagement: Worked to set and submit goals to Executive Board.
b. Student Issues: Will be contacting Dean Terharr to discuss the initiatives I've taken on.
Working On
a. Joint Senate Relations
Announcements
a. (None)
B. Vice President’s Report (Peichel)
I would like to begin by talking to you about Joint Senate Relations. We encourage you to meet with your counterpart once a month. We will start joint senate meetings in a month or so. Running the judicial committee is in my bylaws. We will be nominating two individuals from the student body. Nominators will be all Senators that are not on the judicial committee. I would like each of you to nominate two students for this position. Senators will be voting on the nominees. I encourage you to vote for people who are committed to this school and who express Benedictine Values.
c. Trustee (Hauff)
Meetings Attended
a. 9/10-Impromto meeting with Women’s Leadership Center on ways SBS can work with them.
b. 9/14-Impromto meeting with Student Director (Megan) of ILCP to discuss more ways c. SBS and SJS can work with ILCP and gain their wisdom.
d. 9/14- SJS Senate Meeting
Committee Work
a. (None)
Working On
a. Personal goals
b. Senate Alumnae Chapter (Meeting with Jessie on Friday morning)
Announcements
a. While speaking with those involved with ILCP, I found it alarming that over 2/3 of those involved with the program are females. At the SJS meeting, I spoke to the Senators and encouraged them to go to more classes as the male leadership, to encourage their constituents to also attend the classes.
d. Treasurer (Hansen)
Meetings Attended
a. Student Issues Committee 9/10
b. Executive Board Meeting 9/13
c. CFB Meeting 9/14
d. Student Issues Committee 9/15
Committee Work
a. Finding out about athletic games for BENNIE PRIDE!
Working On
a. Budget
Announcements
a. Please look over the budget since we will be voting on this on Wednesday
e. Allocations Chair (Sperl)
Meetings Attended
a. 9/10 Met with new counterpart, discussed upcoming funding season
b. 9/13 Met with Senate Development group to discuss Committee
c. 9/13 Executive Board Meeting
d. 9/14 CFB Meeting
Committee Work
a. (None)
Working On
a. Organizing budget proposal presentations.
Announcements
a. At our Senate Development group meeting we decided it would be best to create a PR task force instead of having an official senate development committee. I will be speaking about it at this Wednesday's meeting so you can ask any questions at that time!
f. Public Relations Representative (De Leon)
Meetings Attended
a. Sustainability Committee Meeting
b. Senate Development Committee Meeting
c. Exec. Board Meeting
Committee Work
a. (None)
Working On
a. P.R. Stuff- (Which includes Bennie Day P.R., Working with P.R.Rep. Gair on combined P.R. efforts, JAB Application for Senator Reiner, etc)
Announcements
a. We will for sure be having Chalking done for Bennie DAy probably the Satruday before Bennie Day which is Sept. 26. because we are trying to combine efforts with SJS I dont have anything exact on times. I just wanted to give people the heads up that Senator Finley and I will need your help that weekend with P.R. initiative for Bennie Day. I will have a sign up sheet for sure at next Wednesdays meeting. Thanks All! =D
C. Executive Board Report (De Leon)
We met this Sunday like usual. Committees were discussed. The Executive Board went over Sharepoint and how to best transition into it. We are also excited about all that we can do on there. We talked about including a budget presentation from Hansen and Sperl.
g. Upper Class Representative (Gresback)
Meetings Attended
a. 9/10 Student Issues Committee Meeting
Committee Work
a. Working on finding out progress of HCC Planning committee
Working On
a. Establishing position on Building & Grounds Committee
b. In contact with Housing Appeals committee, will meet with them when necessary
Announcements
a. (None)
h. Under-Class Representative (Fahlstrom)
Meetings Attended
a. 9/10-Met with Sustainability Committee
Committee Work
a. (None)
Working On
a. Setting up a time on September 28th to attend the first-year staff meeting with Julie Phillips.
b. Working with Senator Gresback to have two students on the Dining Appeals Committee.
Announcements
a. (None)
i. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 9/8 CAB meeting (wasn’t reported in previous report because met after the board report deadline)
b. 9/9 Intercultural Directions Committee (IDC) meeting (wasn’t reported in previous report because met after the board report deadline)
c. 9/9 Asia Club meeting (wasn’t reported in previous report because met after the board report deadline)
d. 9/9 Community and Civic Engagement Committee meeting (wasn’t reported in previous report because met after the board report deadline)
e. 9/10 Student Issues Committee meeting
f. 9/15 CAB meeting
Committee Work
a. Setting up meeting time with CSB Director of Culinary Services
Working On
a. Planning CAB retreat for Saturday, September 19th
Announcements
a. (None)
j. Student Activities Representative (Andreasen)
Meetings Attended
a. Fall All Club Gathering. 9.8.09
b. Fall All Club Gathering. 9.9.09
c. Fall All Club Gathering 9.10.09
d. Joint Club Board Meeting. 9.15.09
Committee Work
a. Meeting with Senator Reilly on Wednesday to discuss sustainability objectives.
Working On
a. Selecting club leader applicants for the Joint Club Board.
b. Reviewing club proposals and constitutions.
Announcements
a. (None)
k. Joint Events Council Representative (Reilly)
Meetings Attended
a. 9/10 Sustainability Committee Meeting
b. 9/14 JEC meeting
Committee Work
a. Working on goals for both the semester and year as the co-chair of the "green" initiatives subcommittee with Senator Andreasen
Working On
a. Positional goals
Announcements
a. (None)
l. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. Met with the Student Issues Committee to discuss ideas and goals for the year.
Committee Work
a. (None)
Working On
a. Going to the Institute for Women's Leadership Advidsory Board Meeting on Wednesday.
b. Getting in contact with Mindy Schmidt, President of S.A.A.C.
Announcements
a. For the Senators that signed up for the Mike Domertz., "Can I Kiss You" training session, do not forget to mark your calendars for September 21st!!!!
m. Community Representative (Finley)
Meetings Attended
a. 9/9 Met with Community outreach group to discuss Committee
b. 9/13 Met with Senate Development group to discuss Committee
c. 9/15 Second Meeting with P.R. Representative DeLeon for Bennie Day.
Committee Work
a. (None)
Working On
a. Bennie Day rentals and arrangements.
Announcements
a. There will be a sign up sheet Wednesday for shifts on Bennie day, please know your schedule for September 28th.
n. Academic Affairs Representative (Reiner)
Meetings Attended
a. 9/10-Sustainability Committee
Committee Work
a. Setting subcommittee goals
Working On
a. Personal goals
b. JAB Application
Announcements
a. (None)
o. Auditors
Martin
Meetings Attended
a. All Club Leadership Gathering 9/8
b. All Club Leadership Gathering 9/9
c. All Club Leadership Gathering 9/10
d. Student Issues Committee Meeting 9/10
e. Senate Development Committee Meeting 9/13
f. CFB Meeting 9/14
Committee Work
a. (None)
Working On
a. Meeting with the clubs to review their budgets
Announcements
a. (None)
Milbauer
Meetings Attended
a. 9/9 All Club Leadership Gathering
b. 9/10 All Club Leadership Gathering
c. 9/14 CFB Meeting
Committee Work
a. 9/13 Senate Development Committee Meeting
Working On
a. Communicating with clubs, working with budgets ect.
Announcements
a. (None)
Burgason
Meetings Attended
a. 9/14 CFB Meeting
Committee Work
a. (None)
Working On
a. Reviewing September Audits
b. Reviewing preliminary budgets
Announcements
a. (None)
D. Advisor’s Report (Terhaar and Esch)
(None)
E. St. John’s Senate (Colman Silbernagel)
Thank you. We adopted office hours which are from 3-5 P.M. Monday-Friday. We have a special election tomorrow (September 17, 2009) for the position of Auditor. There are five students running. The speeches will be held tonight at 8:00 P.M.
Vice President Peichel - I encourage you ladies to go to the speeches tonight and show your support to our counterparts.
F. Comments or Questions
Haugh – Watch for your committee assignments and for the board of trustees. The president will notify you with all your packets.
IV. New Business
A. Discussion on H1N1 (Terhaar)
John Mcgee, who has been coordinating things to get ready for the H1N1, was planning on being here this evening, but another commitment came up. He has asked me to give a report for the Health Steering Committee. Prevention is a major part of our plan. I would like to share with you a little bit about what the plan looks like. I have the entire plan here and I’m hoping to see what questions you may have. I would like to take suggestions on how to properly inform the students of the occurrences. I’m not a health care professional so I will do my best.
In terms of the current status here at campus, there are no confirmed cases. Six students are ill with many symptoms but no one has been diagnosed with H1N1. Testing is being done to a very select number of individuals in Minnesota. Symptoms have to be severe in order to receive the test.
We will be sending an e-mail out to the student body to give them an up-date of the current status and inform them of our prevention plan. I have e-mailed you senators the first 13 pages of our plan. Please do not forward this on to fellow students. We do not want to cause confusion or chaos. (Further detail of H1N1)
Trustee Hauff – Have you talked with the dining services to see if they could wash the tables more frequently?
Advisor Terhaar- I will bring that up. That is a great suggestion.
Senator Hansen – Same with desks. They are incredibly dirty.
Advisor Terhaar –At this point in time, that is not one of the recommendations. The guidelines may change; we will come back to this issue. There wasn’t a benefit to do that.
Senator Gresback – Just a suggestion, you may want to speak with the Health Advocates. They have a program in which they deliver health packets to the student body.
Andreason – We are actually doing our first trial run tonight. Maybe we can work out something.
Treasurer Hansen – Do you plan to make the sanitizers permanent?
Advisor Terhaar - Yes. Residential Instructors will be moderating them.
Public Relations Representative De Leon – I just wanted to say thank you for all the hard work you have done along with your fellow committee members.
Advisor Terhaar – I would ask that as students and representatives that if there are suggestions, recommendations, and concerns you will let us know. Feedback is incredibly important. Contact any individuals at the bottom of the e-mails.
B. Discussion on Senate Finances (K. Hansen and Sperl)
Allocations Chair Sperl – We would like to give you a brief but informative presentation. The Co-Funding Board timeline goes as follows: E-mail will go out tomorrow, budgets due on the 24th of September, and then a 3 day deliberation period.
Treasurer K. Hansen - Wednesday we will be voting to approve the budget. The write-up I passed out gives a few more details. Feel free to e-mail me with any questions.
Vice President Peichel – Could you discuss if someone needs to use money purchase order process?
Treasurer K. Hansen – Can you contact me 2 weeks in advance so I can communicate with you and Shelly. I just want to be sure there is not a problem.
Vice President Peichel – Are there a tax exempt form?
Treasurer K. Hansen – I believe you do that before you make the purchase.
Advisor Terhaar – The business office has really tightened up.
Public Relations Representative De Leon – I want some clarification, are you saying if we don’t do a purchase order two weeks in advance then you can’t get one.
Treasurer K. Hansen – Two weeks is what I’m asking for. Of course there will be situations where that is not possible.
C. Motion to approve the 2009-2010 Saint Ben’s Senate goals. (Peichel)
Motion made by Vice President Peichel and seconded by Senator Gresback.
Vice President Peichel – I would like to draw your attention to the half sheet. These are the goals that the 3 committees have developed. These committees do not exist yet. If you have any questions about these goals please ask. I am very proud of what we have been able to achieve.
Motion 0910-010: Motion to approve the 2009-2010 Saint Ben’s Senate goals passes 16-0.
D. Motion to form the Saint Ben’s Senate Student Issues committee. (K. Hansen)
Motion made by Treasurer K. Hansen and Seconded by Senator Burgason.
Treasurer Hansen – Address current St. Ben’s student issues by ensuring dining facilities and options meet the needs of the current student body, promoting Bennie Pride, exploring options for student safety, providing a student voice in conversations pertaining to the CSB Health Center, and address any student issues that may arise throughout the 2009-2010 academic year.
Motion 0910-011: Motion to form the Saint Ben’s Senate Student Issues committee passes 16-0.
E. Motion to form the Saint Ben’s Senate Community and Civic Engagement committee. (Peichel)
Motion made by Vice President Peichel and Seconded by Senator Xiong.
Vice President Peichel – Increase civic engagement and improve community relationships by encouraging participation in MAPCS, planning a successful Day at the Capitol 2010, reaching out to CSB alumnae, promoting a good relationship with the city of St. Joseph, building a working relationship with the Student Athletic Advisory Council, promoting open discussion and understanding of intercultural issues at CSB, and improving inter-Senate relations.
Motion 0910-012: Motion to form the Saint Ben’s Senate Community and Civic Engagement committee passes 16-0.
F. Motion to form the Saint Ben’s Senate Sustainability committee. (Fahlstrom)
Motion made by Senator Fahlstrom and Seconded by Senator Xiong.
Senator Fahlstrom – Increase sustainability on CSB campus by focusing on educating CSB students, implementing green initiatives, increasing student representation, and evaluating campus policies.
Senator Xiong – Do you know if there is any information on recycling batteries?
Will you consider looking into that too?
Senator Fahlstrom – yes
Motion 0901-013: Motion to form the Saint Ben’s Senate Sustainability committee passes 16-0.
G. Motion to form the Saint Ben’s Senate PR task force. (Sperl)
Motion made by Allocations Chair Sperl and seconded by Senator Burgason.
Public Relations Represenative De Leon – If this is passed I would appreciate if people could send me an e-mail by Friday if they are interested in helping. Bennie day is coming up and we will need help on that.
Motion 0910-014 – Motion to form the Saint Ben’s Senate PR task force passes 16-0.
V. Announcements
A. The next St. John’s Senate Meeting is Monday, September 21. Senators Gresback and Reiner will be attending on behalf of the St. Ben’s Senate.
B. Senators are required to attend the Mike Domitrz “Can I Kiss You?” training session on Tuesday, September 22, from 4:30 PM until 6:30 PM in Alumni Lounge at SJU. Dinner will be provided.
VI. Adjournment
Motion to adjourn the meeting (Gresback) Seconded (Sperl). Meeting is adjourned at 6:13.
Respectfully submitted,
Chelsea Haugen
SBS Executive Assistant
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