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College of St. Benedict’s Senate
MINUTES
October 28, 2009
Tenth Meeting
I. Opening
Members Present: VerBurg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason, Terhaar, Esch
Members Absent: None
Call to Order: 7:10 P.M.
Opening Reflection (Reilly) – PEANUTS comic. “The people that make a difference in your lives are those who cared.
Motion to Approve Minutes for September 16, 2009: First (Peichel) Second (Sperl)
Motion to Approve Agenda: First (Peichel) Second (Hauff)
Vice President Peichel – (Parliamentarian)
First, we must have a motion to review an appeal. The motion must pass by 2/3 of the senate body. If an appeal passes, we will discuss and review that appeal. Someone will then make a motion. Return to agenda, and add motions. Those must pass by a majority. Is everyone clear on the process? Please abstain from voting if you are part of a club being voted on.
Motion to return to agenda by Vice President Peichel second by Trustee Hauff
Vice President Peichel – Strike ABCD. Make Comments and Questions letter A.
Allocations Chair Sperl – Are clubs allowed to change their budgets from what we saw as a co- funding board?
President Ver Burg – I have the right to interpret the constitution. Since it wasn’t stated, we will allow it.
II. Guests
A. Open Forum
None
III. Board Reports
I. Board Reports
A. Presidents Report (Ver Burg)
b. Vice President (Peichel)
Meetings Attended
a. 10/23 - Meeting regarding Festival of Cultures with Senator Xiong and SJS VP Silbernagel
b. 10/25- Civic Engagement Committee Meeting
c. 10/25- Executive Board Meeting
d. Meeting w/ Senate Presidents, VPs and Advisors
e.10/26- SJS Meeting
Committee Work
a. MAPCS Planning
b. Safe Space for Intoxicated Students Research
Working On
a. Joint Senate Appeals Meeting
b. Senate Social
Announcements
None
c. Trustee (Hauff)
Meetings Attended
a. 10/22- Office Hours 5:30-7:30
b. 10/22 & 10/23- Fundraiser Table
c. 10/25- Civic Engagement Committee Meeting
d. 10/25- Executive Board Meeting
e. 10/26- SJS Meeting
Committee Work
a. Senate Alumnae Chapter Fundraiser Completed
b. Presidential Search Profile Completed
c. MAPCS PowerPoint
Working On
a. Preparing for Meeting with Alums on Oct. 31st at Noon in Gorecki
b. Presidential Search Business--Update should be coming our to community soon.
c. PowerPoint for MAPCS
Announcements
a. The Senate Alumnae Chapter raised $60 profit for the Chapter. Although the number is small--it will go a long way in establishing the account--well done team!
b. Remember, this week especially, that we were elected to work for the student body and advocate for them. Remember, we are supposed to be a group of ethical, logical decision makers who make time for our constituents. We are supposed to be transparent, democratic, and unbiased. Please act accordingly when making decisions this week regarding Senate, and in all parts of your wonderful lives!
d. Treasurer (K. Hansen)
Meetings Attended
a. 10/ 21 Bennie Pride
b. 10/23 Blazer Volleyball game
c. 10/25 Blazer Soccer game
d. 10/25 Exec Board
e. 10/26 CFB
f. 10/27 Student Issues Committee
Working On
a. Budget
c. Transferring money for CFB
Committee Work
a. Meeting with Senator Andreasen to discuss Bennie Pride ideas.
b. Allocating money for Blazer Volleyball Playoffs
c. Attending Blazer sporting events
Announcements
a. Please read updated budget. One will be printed off and provided for you at this week's meeting. Blessings :)
e. Allocations Chair (Sperl)
Meetings Attended
a. 10/24/09 Meeting with Jeremy and Katie from business offices
b. 10/26/09 CFB Meeting
c. 10/26/09 Mass E-mail Meeting
d. 10/27/09 Committee Meeting
e. 10/27/09 Meeting with appealing club
Committee Work
a. meeting with various people regarding mass emails
b. in the process of contacting SJS to find out if one of there senators wants to look into the mass e-mail policy with us.
Working On
a. Receiving appeals/ working with clubs who are appealing
b. By-law changes for CFB
c. Updating CFB sharepoint site
d. Transferring Funds to Club accounts
Announcements
a. I know that many of you have been heavily lobbied regarding the International Affairs budget appeal and may have been hearing from other appealing clubs as well. I'm glad that we have such vocal leaders on our campus! But, I also want to encourage you to seek out the CFB's side of the story. Ask any SBS member of the CFB and they can explain to you why the CFB voted 9-1 to not fund the Model UN trip. We will have the opportunity to have a wonderful discussion during our meeting on Wednesday, but I want to make sure senators know I am available if they want to contact me before the meeting to feel better prepared.
f. Public Relations Representative (De Leon)
Meetings Attended
a. Sustainability Committee
b. Exec. Board
Working on
a. Senate Pictures
b. Senate Website
Committee Work
a. Working on timeline for goal
Announcements
a. Office hours this Thursday will be Sen.'s Gresbakc and Andreasen
g. Upper Class Representative (Gresback)
Meetings Attended
a. 10/26 Meeting with SJS Counterpart
b. 10/27 Student Issues Meeting
Working On
a. Parking situation
Committee Work
a. Working with Senator Ostazewski (spelling?) to set up Architect/ Student forum
Announcements
None
h. Under-Class Representative (Fahlstrom)
Meetings Attended
a. 10/26 - St. John's Senate Meeting
b. 10/25 - Sustainability Comm. Meeting
Committee Work
a. Meeting with Sisters and Theo Eggermont today (10/27) to educate eachother on sustainably practices done by the monastery and the school.
Working On
a. Have started observing the busses after the 3:50 class period (what time busses come, how many students wait, etc)
Announcements
· a. N.A.
i. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 10/23 Dean Terhaar about SBS Cultural Affairs Rep. position and survey
b. 10/23 Helped Trustee Hauff sell candy gram for the SBS Alumnae Chapter
c. 10/23 Krista Senden, VP Peichel, & SJS VP Silbernagel about the CSB|SJU culture booth for Festival of Cultures
d. 10/25 Community & Civic Engagement Committee
e. 10/26 SJS Reagent Joseph about International Affairs Club appeal
f. 10/27 CAB
Committee Work
a. CSB|SJU culture booth
Working On
a. Creating a survey to distribute at FOC
b. Working with PR Rep. De Leon to coordinate a survey for office hours
c. Setting a meeting with Mary Gellar about CAB’s role and the distribution of survey
Announcements
a. Senators, please think of three most unique traits or qualities about CSB|SJU and e-mail those ideas to me; I will be using the information for the CSB|SJU culture booth for FOC.
j. Student Activities Representative (Andreasen)
Meetings Attended
a. Sustainability Committee Meeting. 10.25.09
b. Bennie Pride Meeting with Katie. 10.21.09
c. Joint Club Board Meeting. 10.22.09
Committee Work
a. Meeting with Theo and Tom on Thursday to discuss
trayless iniatives.
Working On
a. Reviewing the club proposal for Delta Phi Theta and the CCCCC.
b. Organizing Senate's participation with the Gender Gem for ILCP.
Announcements
a. I would like to schedule an ILCP course for the Senate to participate in during the month of November. Please let me know if you would NOT be interested in
participating in the course following a Senate meeting.
k. Joint Events Council (Reilly)
Meetings Attended
a. Sustainability Meeting 10.25
b. JEC meeting 10.26
Committee Work
a. meeting with Theo Eggermont and Tom Oehler in regards to trayless options
b. reading through email responses and researching more about the green bike initiative
c. setting up a meeting with the ground director to discuss the bike rack situation
Working On
a. none
Announcements
a. none
l. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. 10/21- Institute for Women's Leadership Advisory Board Meeting
b. 10/23- Fundraiser table
Working On
a. Emailing Mike Ewing and Jeannie Donnay about the Student Health Advisory Committee
Committee Work
a. Attending BLAZER athletic events
b. Start conversations about the Student Health Advisory Committee
Announcements
none
n. Academic Affairs Representative (Reiner)
Meetings Attended
a. 10/ 22 Office Hours
b. 10/23 Alumnae Chapter Fundraiser
c. 10/25 Sustainability Committee
d. 10/26 Common Curriculum
Working On
a. Preparing for JAB meeting
b. Evals
Committee Work
a. Contacting Batteries Plus
b. Setting up a meeting with Larry Schug
Announcements
None
m. Aditors
Martin
Meetings Attended
a. Student Issues Committee Meeting (10/20)
b. Senate Meeting (10/21)
c. Joint Club Board (10/22)
d. Senate Alumnae Fundraising booth (10/22)
e. Community and Civic Engagement Committee Meeting (10/25)
Committee Work
a. The dining survey and getting it ready to send to the students
Working On
a. Helping clubs with their updated budgets
Announcements
None
Milbauer
Meetings Attended
a. 10/26/09 CFB Meeting
b. 10/25/09 Committee Meeting
Committee Work
a. researching about the bottle cap campaign
b. working on advertisements for the bottle cap recycling
Working On
a. Working with clubs on questions about funding
b. organizing financial documents for current fiscal year
Announcements
a. **Please keep in mind that as a Co-Funding Board of both senates, we have all put in hours and hours in deliberation to provide the most fair and reasonable budgets to each and every club. I would ask for the respect of the senate in our decisions for funding. Please contact me or anyone on CFB about any questions regarding appeals. We appreciate your support! Thanks!
Burgason
Meetings Attended
a. 10/26 CFB
b. 10/27 Student Issues Committee
Working On
a. Updated Budgets with Clubs
Committee Work
a. Meeting with Allocations Chair Sperl to discuss mass email policy
Announcements
None
IV. New Business
A. Motion to review the Archipelago Association Appeal
Motion made by Allocations Chair Sperl and second by Senator Burgason
Senator Burgason – In order to appeal them, we first to pass the motion to review the appeal?
President Verburg – Yes
Treasurer Hansen – If we do approve that, can we discuss the amount?
Vice President Peichel – We can discuss. We could put a dollar amount of our choice.
Motion number 091--028 to review the Archipelago Association Appeal.
Motion fails 11-6
B. Motion to review the Psychology Club Appeal.
Motion made by Treasurer Hansen and second by Trustee Hauff.
Trustee Hauff – I would like to make the point that abstaining from voting is encouraged if it is necessary. The co-funding board has already voted on this funding.
Alocations Chair Sperl – There is only one funding motion that was passed unanimously.
Vice President Peichel – This is the Saint Bens Senate voting not the co-funding board. This is my firm opinion.
Senator Burgason – I just want to quickly touch on that. We voted from the co-funding money and now we are voting from the Senate. It is a separate chunk of money.
Trustee Hauff – I have never had that perspective explained to me.
Advisor Esch – There seems to be some confusion of the first motion. Just because there was confusion doesn’t seem like a reason to not discuss it.
Senator Gresback – About psychology club, their names for their events are kind of misleading. They are doing their best to try to incorporate communication. Food is a great way to draw a crowd. It is hard to start a club when there are all new members. That’s my opinion.
Senator Reiner – We are a Senate that was voted in to represent the student body. We need to be democratic.
Senator Burgason – The psycholog club did bring up a good point, they did purpose good reason for the money. I would suggest 134 be funded.
Allocaitons Chair Sperl – Should we be discussing to vote?
Treasurer Hansen – We can’t discuss before we get the 2/3 vote to review the appeal.
Senator Andreasen – Can we resin the motion
Presient VerBurg - Yes
Senator Andresen – Can we go over the process one more time?
Vice President Peichel – You always must speak to what the motion is. If it passes we discuss the dollar amount.
Allocations Chair Sperl – I would highly encourage us to look at the points the psychology club brought up. They did not present so I feel we should go back to looking over their budget.
0910-029 Motion passes 15-0-1
C. Motion to review the Cultural Affairs Board appeal
Motion made by Senator Milbaur and second by Senator Gresback
Allocations Chair Sperl – I also firmly believe we discuss this matter. The info has changed. The time that this event was going to be held was the reason it did not pass the co-funding board.
0910-030 Motion to review the Cultural Affairs Board appeal
Motion passes 15-0-1.
D. Motion to review the International Affairs Club appeal
Motion made by Senator Martin and second by Trustee Hauff
Trustee Hauff – I just want to say that it is undemocratic if we don’t at least address the appeal
Senator Finley – Some of us might not know as much as others about this appeal.
Public Relations Representative De Leon – If we decide to review, can motions change?
Vice President Peichel – Motions can be amended.
0910-031 Motion to review the International Affairs Club appeal
Motion passes 11-5-1
Senator Andreasen – Motion to resind the motion A.
Motion made by Senator Andresen and second by Senator Reilly
Senator Andreasen – When we first looked at this part of the agenda I misunderstood . I am definitely willing to adjust the funding requested. I definitely want to open the conversation.
Allocations Chair Sperl – I think it would almost be unfair to not discuss this one out of the four.
Motion 0910-032 motion to resind motion 0910-028
Motion passes 16-0
Approval of the agenda.
IV. New business
Add F Cultural affairs. Motion to allocate 156 dollars to Cultural Affairs Board. CSB has 52% of students.
G. Motion to allocate 139.36 to the Psychology Club
H. Motion to allocate 5,657.60 to the International Affairs Club.
I. Motion to review the Archipelago Association appeal.
Treasurer Hansen – Could we move Archipelago to letter F. and move others down.
Treasurer Hansen – Yield time to SJU Senate
SJU Senate – There is a representative here from the International Affairs Club. Could you vote on that motion tonight?
Senator Burgason – There is only 15 minutes left of this meeting. I don’t believe that is enough time.
Allocations Chair Sperl – I think we should pass this and then motion to table all motions.
Vote on tonight’s agenda. Agenda stands approved.
Under IV. New Business
F. Motion to review the Archipelago Association appeal.
Motion made by Senator Bergason and second by Senator Reiner
Senator Burgason – It would be the most democratic to discuss the appeal.
0910-033 – Motion to review the archipelago association appeal
Motion passes 16-0.
G. Motion to allocate $156.00 to the Cultural Affairs Board.
Vice President Peichel – Table motions. I encourage everyone to review the budgets.
Senator Burgason – Motion to table the motion
Second by Trustee Hauff
H. Motion to allocate $139.36 to the Psychology Club
Motion made by Vice President Peichel and second by Treasurer Hansen
Vice President Peichel – Motion to lay motion on the table.
Second by Trutee Hauff
I. Motion to allocate $5,657.60 to the International Affairs Club
Motion made by Vice President Peichel and second by Trustee Hauff
Vice President Peichel – Motion to table the motion.
Second by Allocations Chair Sperl
Vice President Peichel – Motion to return to approval of agenda.
Second by Allocations Chair Sperl.
Approval of the Agenda
Peichel – Please add K. motion to allocate $1,521.00 to the Archipelago Association.
K. Motion to allocate $1,521.00 to Archipelago Association.
Motion made by Vice President Peichel and second by Treasurer Hansen
Vice President Peichel – Motion to table the motion.
Second by Senator Finley
V. Announcements
A. The next St. John’s Senate Meeting is Monday, November 2. Senators Finley and Milbauer will be attending on behalf of the St Ben’s Senate.
Motion to adjourn the meeting made by Treasurer Hansen and second by Senator Hansen. Meeting adjourned at 7:00 P.M.
Respectfully Submitted
Chelsea Haugen,
Executive Assistant
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