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College of St. Benedict’s Senate
MINUTES
October 21, 2009
Ninth Meeting
I. Opening
Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Terhaar, Esch
Members Absent: Burgason
Call to Order: 5:03 P.M.
Opening Reflection (De Leon) – 40 Lessons Life Taught Me, written by a 90 year old woman.
Motion to Approve Minutes for September 16, 2009: First (Gresback) Second (Sperl)
Motion to Approve Agenda: First (Peichel) Second (Reiner)
Senator Martin – Under Roman numeral III. Board Reports, add letter F. Student’s Issues Committee and move Comments and Questions to letter G.
II. Guests
A. None
III. Board Reports
I. Board Reports
A. Presidents Report (Ver Burg)
Meetings Attended
a. 10/14 Dean Terhaar
b. 10/14 Health Center Tour
c. 10/18 Sustainability
d. 10/18 Exec
e. 10/20 Deans and Presidents
Committee Work
a. Sustainability Positions Research Scheduling Meetings
Working On
a. Last Week Follow Up Goal Reading
Announcements
a. NA
2. Meeting Report
Thank you. I’d like to begin with some exciting news. Everyone had an on time board report this week. I have some goodies for you. I have a President’s award again this week. This goes to a Senator who has shown great leadership. This goes to Trustee Hauff. I had a meeting with the Deans and SJU Senate President McDonald. We discussed some joint senate issues and the bussing issue that occurred during the Tommie/Johnnie game. You all now have your own site on SharePoint. We will work on developing them. I will now yield to any questions.
b. Vice President (Peichel)
Meetings Attended
a. 10/14 SBS tour of the new CSB Health Center
b. 10/18 Community & Civic Engagement Committee
c. Exec Board
Committee Work
a. MAPCS
b. Day at the Capitol
c. Safe Space for Intoxicated Students
Working On
a. Joint Senate Meeting
b. Joint Senate Exec Meeting
Announcements
a. None
B. Vice President’s Report (Peichel)
You have a few papers under your agenda. I want you to be aware of the Joint Senate Appeals Meeting. Let us know as soon as possible if you are unable to attend. It will be held at 5:00 P.M. Both Presidents will be giving reports. We will be hearing appeals from clubs. They are coming to ask for additional funding. The CSB/SJU senate can choose separately to give money to clubs from our allocated funds. (See handouts) We want to stress the fact of respect of the clubs appealing. If you have any questions you can let me know.
MAPC Fall Retreat is coming soon. CHANGE is the theme of the retreat.(Information provided on the flyer) All students are welcome to attend the retreat. It is very exciting that we get to have the retreat here on campus. We try to offer different lodging options. What we try to do is to offer a dorm stay option. If you are comfortable enough to have a woman stay with you for the night, please sign up. Please get RSVP’s in as soon as possible.
Senator Gresback – Is the MAPCS retreat a required event?
President VerBurg – It will be mandatory. We did discuss that there are optional night activities. You won’t be expected to be at the night activities if you choose not to.
Vice President Peichel – The schedule will run from 9:30 AM – 6:30 PM on Saturday and 10-3 P.M. on Sunday.
If you have a class conflict, speak to president
Senator Abby H – Is this ad going to be sent out through an e-mail
Vice President Peichel – I will be working with De Leon, and yes there will be an e-mail sent out.
c. Trustee (Hauff)
Meetings Attended
a. 10/13/09 Senate Alum Chapter w/ Jessie and Kristin D.
b. 10/13/09 CSB Community Open Forum (Search)
c. 10/13/09 CSB Student Forum (Presidential Search)
d. 10/14/09 Presidential Search Committee Meeting
e. 10/14/09 Senate Meeting and Tour of Health Center
f. 10/ 18/09 Civic Engagement Committee
g. 10/18/09 Executive Board Meeting
Committee Work
a. E-mailed VP names of student leaders to encourage MAPCS to.
b. Reserved tables and finished financial process for Senate Alumnae Chapter fundraiser.
c. Recruited 2 alumnae to sit on the alum board.
Working On
a. Asking Senators to help work fundraiser
b. SBS presentation for the MAPCS retreat.
c. Weekly work regarding Presidential Search Committee tasks (giving feedback, phone calls, revising documents, ads etc)
Announcements
a. Senators, I will be in further contact with all of you regarding helping at the Alum fundraiser. I just wanted to give all of you a heads up so you could begin looking at your calendars. It is not required to help but I would very much appreciate it if everyone could volunteer a little bit of time if needed.
d. Treasurer (K. Hansen)
Meetings Attended
a. 10/16 Student Issues Committee Meeting
b. 10/18 Exec Board 10/19 CFB Meeting
c. 10/20 Student Issues
d. 10/21 Bennie Pride Committee Work Encouraging Senators to attend the BLAZER athletic games this weekend!!
Working On
a. Finance Information with Amanda and SJS Alumnae Fun New Athletic Building Committee!
Announcements
a. PLEASE attend the Blazer Volleyball game this FRIDAY at 7 and the Blazer Soccer game this SUNDAY at 1! This is such a great opportunity for us to support our fellow Bennies! Bring your friends :)
e. Allocations Chair (Sperl)
Meetings Attended
a. 10/18/09 Exec Board Meeting
b. 10/19/09 CFB meeting
c. 10/20/09 Committee Meeting
d. 10/20/09 Meeting with appealing club
Committee Work
a. Working with Senator Burgason to investigate Mass Email policy
Working On
a. Bi-law change ideas for CFB
b. Receiving appeals/ working with clubs who are appealing
Announcements
a. None
f. Public Relations Representative (De Leon)
Meetings Attended
a. Sustainability Committee
b. Exec Board.
Working On
a. Pictures
b. Website
Committee Work
a. Setting up timeline and meeting with people
Announcements
a. n/a
h. Under-Class Representative (Fahlstrom)
Meetings Attended
a. 10/18 Sustainability Committee Meeting
Committee Work
a. Meeting with Sisters next week
b. Door to door knocking this week with recycling survey
Working On
a. Evaluating responses from meeting with 1st year staff
b. 3:50 bussing issue...because it's getting colder outside!
c. Contacting Amy Hoeschen regarding new motion
Announcements
a. None
i. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 10/14 SBS tour of the new CSB Health Center
b. 10/18 Community & Civic Engagement Committee
c. 10/20 Krista Senden from International Student Office about PR opportunities for CAB and SBS
d. 10/20 CAB
Committee Work
a. Gathering hotel accommodations info for MAPCS weekend
b. Compiling a list of student leaders for Day at Capital involvement
c. Getting information to start CSB|SJU booth for Festival of Cultures (FOC)
d. Talking with SJS counterpart about possible SBS|SJS collaboration for the FOC booth
Working On
a. Meeting with appropriate offices regarding the distribution of survey
b. Meeting with Leigh Dillard about PR opportunity for FOC
Announcements
a. None
j. Student Activities Representative (Andreasen)
Meetings Attended
a. Sustainability Committee Meeting. 10.18.09
b. Tour of Health Center. 10.14.09
c. St. John's Senate Meeting. 10.19.09
Committee Work
a. Waiting for meeting response from Theo.
b. Scheduling meeting with dining center.
Working On
a. Reviewing the club proposal for Delta Phi Theta.
b. Organizing Senate's participation with the Gender Gem
for ILCP.
c. Meeting with Katie Hansen to discuss last year's
initiatives for Bennie Pride.
Announcements
a. None.
k. Joint Events Council (Reilly)
Meetings Attended
a. 10/15 Senate meeting
b. 10/17 JEC Budget Meeting with Tom Hoffman
c. 10/19 Sustainability Meeting
Committee Work
a. Obtaining information from other private colleges in MN regarding their "bike share" programs
b. Conversing with Theo Eggermont in regards to our "Trayless" options
c. Developing a campus-wide survey to send out
d. Finding resources and brainstorming on ways to obtain bikes
Working On
a. Monthly JEC budget
Announcements
a. N/A
l. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. 10/14 Tour of CSB Health Center
b. 10/15- Student Issues Committee Meeting
c. 10/16- IWL Women's Month Planning
d. 10/21- IWL Advisory Board Meeting
Working On
a. Getting in contact with Mike Ewing and Jeanne Donnay about the new Student Health Advisory Committee
Committee Work
a. Formatted and produced copies of the Health Center FAQ document for distribution.
Announcements
a. None
m. Community Representative (Finley)
Meetings Attended
a. October 18- Community and Civic Engagement Committee Meeting
Committee Work
a. Continuing to work on ideas for outreach to the City of Saint Joseph and follow-up connections with Jessie Sandoval about Alumnae Relations.
Working on
a. Bennie Day related requests and Shirt sales, finding the next time to sell shirts as people want to purchase still.
Announcements
a. None
n. Academic Affairs Representative (Reiner)
Meetings Attended
a. 10.14 Common Curriculum
b. 10.14 Dr. Kramer to discuss action for Evaluations
c. 10.14 JAB meeting
d. 10.18 Sustainability Committee
e. 10.19 ILCP Course
Committee Work
a. Distributing and collecting recycling surveys
b. Contacting Batteries Plus
Working On
a. Committee Work
b. Developing concrete plan for JAB
Announcements
a. None
m. Aditors
Martin
Meetings Attended
a. Presidential Forum (10/13)
b. Senate Meeting (10/14)
c. Tour of the Health Center (10/14)
d. Student Issues Committee (10/15)
e. Community and Civic Engagement Committee (10/18)
f. CFB Meeting (10/19)
g. St. John's Senate Meeting (10/19)
Committee Work
a. Meeting with Mindy Schmidt, President of SAAC (10/15) to discuss the relationship between SAAC and Senate.
b. Creating a survey that will be passed out on Wednesday 10/21 following the meeting
c. Meeting with Tom Oehler, Director of Culinary Services to dicuss the dining survey being passed out on Wednesday.
Working on
a. Assisting clubs with the new budgets they will be turning in on Oct. 28th.
Announcements
a. On Wednesday 10/21 the Student Issues Committee will be passing out the dining survey to all students inside Gorecki Dining area following the Senate Meeting. We are asking all Senators who are available to help pass these surveys out. It shouldn't take too long and we can do it right before we eat dinner.
Milbauer
Meetings Attended
a. 10/19 CFB Meeting
Committee Work
a. 10/18 Sustainability Committe Meeting
Working On
a. Goals
b. Bottle cap program
c. FUNDING STUFF!!! :-)
Announcements
a. None
Burgason
Meetings Attended
a. 10/19/09 CFB meeting
b. 10/20/09 Committee Meeting
Committee Work
a. Working with Allocations Chair Sperl to investigate Mass Email policy
Working On
a. Bi-law change ideas for CFB
b. Spreadsheets for balancing club accounts
Announcements
a. None
C. Advisor’s Report
Advisor Esch – I just have a quick thing. I read the resolution that you passed about representing the schools in a respectful manner. The faculty was very pleased.
Advisor Terhaar –I’d like to commend Senator Xiong on her key note speech that she gave to a national organization. It was a proud moment for CSB/SJU.
An Economic Impact Study is in the process of being completed in regards to the four year on campus living experience CSB/SJU is attempting to implement. We are trying to show what the impact on the city would be. Landlords are a little upset and concerned about the situation. When I get the report done I will get it out to you. I think it’s important to understand the statistics about on and off campus student living.
Campus safety issue – The first message was sent out last week. It didn’t state CSB/SJU, it just stated on campus. It seemed to work the way it was supposed to. At any time people can sign up if they haven’t done so yet. It seems very worth while
D. Executive Board Report (Hauff)
A lot of things that we talked about at our Executive meeting have been talked about already today. We started off talking about our relations with St John’s. And we came to great resolutions. We talked about MAPCS and the mandatory requirements. We talked about the Tommie/Johnnie game bussing and securities. Many perspective students and their parents were upset. We talked about if there are extra busses, who pays for that. We didn’t get a definitive answer.
E. SJU Senate
We had a report about the Sustainability Commission. We had a new goal added. An update from Senator Fredrick was given about teacher evaluations.
Public Relations Representative De Leon – Is MAPCS going to be mandatory for SJU Senate?
SJU Sentate – This will be discussed on Monday.
Trustee Hauff – Will the leadership of your Senate be there?
SJU SENATE – I have a commitment but will attend whenever I can.
F. Student Issues Committee (Martin)
Senator Martin – We have been talking about culinary issues. Tonight we will be distributing a questionnaire tonight after our meeting. If any of you can help that would be greatly appreciated.
Senator Fahlstrom – Are we going to give them and pick them up?
Senator Martin – Yes we will be going back around.
Senator Andreasen – Could you give us an explanation of what you plan to do with the data collected?
Senator Gresback – It’s very simple, but time consuming. We will be plugging them into a statistical program. Then present our results to Tom who is the Director of Dining.
Senator Andresen – It may be intimidating if we wait by the tables.
Senator Martin – We weren’t planning on standing right by the tables.
Senator Hansen – Students may leave them on their trays.
Senator Xiong – Will this survey be available on line?
Senator Martin – We plan on sending it out to the student body.
G. Comments or Questions
Treasurer Hansen – I have a couple. I wanted to remind Senators that on Friday we will be attending the Blazer volleyball game. It is definitely a huge game. Senators that drove to the retreat meet me after the meeting
Allocations Chair Sperl – For the meeting we only have one appeal. Three other groups have contacted us. We told the clubs that by the 26 we want to receive them. But they do have the two weeks to appeal the allocations. I will e-mail out the revised budget that they are looking to receive funding for.
Trustee Hauff – I just wanted to talk a little bit about the Chapter Alumni fundraiser. We will be doing this tomorrow and Friday. If you will promote it that would be appreciated. We will be in Gorecki from 9-4. We are always looking for more help. It is not required but we would like the help if you are able to.
IV. New Business
A. Motion to allocate up to $300 towards Blazer volleyball playoff tickets for CSB students. (K. Hansen)
Motion made by Treasurer Hansen and seconded by Senator Gresback.
Treasurer Hansen – Yield to Trustee Hauff.
Trustee Hauff- If CSB could be taken out of motion.
Treasurer Hansen – I am looking for $300 dollars to purchase tickets for the Blazer volleyball game. We are ranked 16 in the nation. I think it would be great if we could purchase 100 tickets.
Public Relations Representative De Leon – Were the tickets for both CSB/SJU students last year?
Vice President Peichel –To give a quick background: Two years ago, SJU funded money to let Johnnies into the football game. Our goal is to support Blazer athletics. The spirit is to support. This way we are not limiting it to one particular student. Last year it was not specified.
Senator Andreasen – I’m in full support of this motion. I think it’s great to show support.
0910-022 Motion to allocate up to $300 towards Blazer volleyball playoff tickets for students.
Motion passes with a vote of 15-0-1
V. Announcements
A. The next Saint John’s Senate meeting is on Monday, October 26. Senators Fahlstrom and Hauff will be attending on behalf of St. Ben’s Senate
VI. Adjournment
Motion to adjourn the meeting made by Treasurer Hansen and seconded by Allocations Chair Sperl. Meeting adjourned at 5:47 P.M.
Respectfully Submitted
SBS Executive Assistant,
Chelsea Haugen
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