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College of St. Benedict’s Senate
MINUTES
October 14, 2009
Eighth Meeting
I. Opening
Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason.
Members Absent: Terhaar, Esch
Call to Order: 5:02 P.M.
Opening Reflection (A. Hansen) – Quote by Will Smith. Our lives are hectic…
Motion to Approve Minutes for September 16, 2009: First (Peichel) Second (Gresback)
Motion to Approve Agenda: First (Peichel) Second (Burgason)
II. Guests
A. None
EXECUTIVE SESSION – Motion by President Ver Burg and seconded by Public Relations Representative De Leon.
III. Board Reports
I. Board Reports
A. Presidents Report (Ver Burg)
Meetings Attended
a. 10/4 Exec Board
b. 10/4 Sustainability
c. 10/5 Arboretum Advisory Board
d.10/6 Coordinate Exec Board
e. 10/11 Exec Board
f. 10/12 SJS
g. 10/13 Presidential Search Forum
h. 10/14 Jody
Committee Work
a. Setting up meetings with Sustainability individuals on campus
Working On
a. Agenda
b. SharePoint
Announcements
a. The Presidential Search Open Forum IS HIGHLY ENCOURAGED. Originally I intended on making this a mandatory event, however I would not feel comfortable making an event mandatory less than 48 hours in advance. This said, if you are unable to attend, I would like for you to please notify me. The Senate will be sending a special invitation to students tonight indicating the importance of Bennie participation in this conversation, and we would be remiss not to be well-represented as a Senate on Tuesday afternoon. I will send a meeting invitation shortly after this message. Please accept or decline with a reason why you cannot attend. ALSO, I would like to encourage you to ask your professors for a minute before or after class to invite CSB students to the event. The letter that will be sent to students is below. Please feel free to read this to your class as well.
· b. Goal Submissions are due on Wednesday, October 14. I apologize for the delay in explaining how goals can be submitted, and therefore will be open to accommodate any needs for extensions upon proper notification. Please email a word document of your goals to my email account before Wednesday, October 14 at 11:59 PM. I will use these to assist you in your endeavors throughout the semester and to share with administrators/groups in meetings throughout the semester. As Sharepoint develops, your goals will eventually be uploaded to personal pages for your respective positions. Although it is unnecessary for me to say, in all fairness to you, I must indicate that failure to submit your goals on Wednesday or contact me prior will result in an “unexcused” absence.
· c. The Senate will be touring the Health Center AFTER this Wednesday’s meeting. All Senators are expected to attend (and should want to attend as well!).
2. Meeting Report
I would like to begin by presenting the Presidents Award for this week. I have chosen this Senator for the authentic leadership that has been possessed by her. Amanda Sperl is the recipient. I’ve received outstanding goals from the Senators. Accomplishing half of them by December will be outstanding. The Open forum had an awesome turn out. Students were well represented by our Senate. Toby was impressed. It was an extremely important event.
Athletics facility advisory board needs two Senators to serve on their board. It is a monthly commitment. Katie Hansen has already expressed interest.
b. Vice President (Peichel)
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B. Executive Report (Peichel)
Our executive board meeting was held on Sunday after long weekend. We discussed Tommie/Johnnie posters and other tasks that were done over the weekend.
c. Trustee (Hauff)
Meetings Attended
a. 10/12/09 Exec. Board Meeting
b. 10/12/09 Senate Alum Chapter
c. 10/6/09 Joint Executive Board
Committee Work
a. Secured details of Senate Alum Chapter Fundraiser
b. Hung up SJU/UST response posters.
Working On
a. Finishing Resolution for SJU/UST shirts
b. Finishing work with Senate Alum Fundraiser
d. Treasurer (K. Hansen)
Meetings Attended
a. Co-Funding Board 10/12
b. SJS Meeting 10/12
Committee Work
a. Bennie Pride Good Luck Cards!
Working On
a. Budget Transfers
b. Readership Program Sign
Announcements
a. Please read the updated budget.
e. Allocations Chair (Sperl)
Meetings Attended
a. Exec Board
-10/11/09
b. Co-Funding Board Deliberations
-10/12/09
-10/13/09
Committee Work
a. Meeting with Senator Burgason to discuss a new student issue pertaining to mass emails.
Working on
a. Updating the CFB website with club allocations.
Announcements
a. The CFB is hoping that allocations will be ready by October 14 or 15. We are currently in the final stages of adjusting budgets. When we are done with that, individual e-mails will be sent to all clubs and a list of club allocations will be added to the CFB sharepoint site.
f. Public Relations Representative (De Leon)
Meetings Attended
a. Joint Executive Session
b. Meetings w/ President Ver Burg
Committee Work
a. Trying to figure timeline for our goal. Trying set-up meetings with the appropriate people.
Working on
a. Getting pictures up and the Website.
Announcements
a. My Apologies Ladies for my late board report.
h. Under-Class Representative (Fahlstrom)
Meetings Attended
a. 10/4/09 Sustainability Committee Meeting
Committee Work
a. Setting date to meet with Theo Eggermont,
Sister Wurm and Sister Philip to meet this week and
hear their presentations on sustainabilility.
b. Evaluating first-year recycling areas this Thursday.
Working On
a. Addressing 3:50 bussing.
i. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 10/1 - 1:1 meeting with President Verburg
b. 10/5 - Community & Civic Engagement Committee
c. 10/12 - Meeting with Andy Dirksen about IC & SBS relations
d. 10/13 - CSB Presidential Search Forum
e. 10/13 - Meeting with 2009 RORE participants about and American culture booth for the Festival of Cultures
f. 10/13 – CAB
Committee Work
a. Met with Andy Dirksen about a possibility of distributing survey
Working On
a. Ideas for Festival of Cultures
b. Getting the survey started
c. Clearly stating positional goal for the year
d. CAB "Milestones" event
Announcements
a. None
j. Student Activities Representative (Andreasen)
Meetings Attended
a. Sustainability Committee Meeting. 10.4.09
b. Meeting with Bridget. 10.4.09
c. Joint Club Board Meeting. 10.6.09
d. Presentation Skills-Silver ILCP. 10.5.09
e. Problem Solving-Silver ILCP. 10.6.09
Committee Work
a. Scheduling meeting with Theo and Bridget to discuss
green initiatives
Working On
a. Reviewing the club proposal for Delta Phi Theta
b. Organizing Senate's participation with the Gender Gem
for ILCP
Announcements
a. None
k. Joint Events Council (Reilly)
Meetings Attended
a. 10-6 JEC budgeting meeting
b. 10-12 JEC exec meeting
c. 10-4 Sustainability meeting
d. 10-4 Green Initiatives meeting with Kaitlin
Committee Work
a. sent an email out to St. Olaf in regards to "Green Bikes" · getting in contact with Theo about
b. "Trayless" information
Working On
a. reviewing JEC's monthly budget · GOALS!
Announcements
a. N/A
l. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. 9/30: Worked the Pancake Dinner
b. 10/1: Met with Health Advocates to talk about the FAQ document.
c. 10/12: I will be meeting with Alison tonight to create a new version of the FAQ document.
d. 10/13: I will attend the Presidential Search Open Forum.
Committee Work
a. Talked to Duplicating Services to find out how much it would be to print out copies of the FAQ document for Health Advocates to pass out during their Health Trolley program.
Working on
a. Reading the old Women's Month Records in the IWL.
b. Formatting a new FAQ document to send out to students through the Health Trolley.
m. Community Representative (Finley)
Meetings Attended
a. October 5, 2009 Met With Jessie Sandoval to discuss Committee objectives
Committee Work
a. Alumnae goals of Community and Civic engagement Committee with Jessie Sandoval
Working on
a. Gathering information on each of the Senators in the Community and Civic Engagement committee for the Alumnae outreach portion and involving our committee with the Student Prep Committee.
Announcements
n. Academic Affairs Representative (Reiner)
Meetings Attended
a. 10.4-10.6 Interviews for JAB (9 in total)
b. 10.5 St. John's Senate Meeting
c. 10.13 APSAC d. 10.14 Faculty Senate
Committee Work
a. Starting to consider work to be done on recycling centers
b. Looking into battery recycling.
Working On
a. Accepting JAB members and coordinating first meeting
Announcements
a. None
Martin
Meetings Attended
a. Resource Development Committee Meeting (9/29)
b. Joint Club Board (9/29) - CFB Deliberations (10/4)
c. CFB Deliberations (10/5) - Joint Club Board (10/6)
d. CFB Deliberations (10/12)
Committee Work
a. Setting up a time to meet with Mindy Schmidt to work on SAAC/Senate relations
Working On
a. None
Announcements
a. None
Milbauer
Meetings Attended
a. Co-Funding Board 10/12
b. Co-Funding Board 10/13
Committee Work
a. Sustainability Committee 10/4
Working On
a. Bottle Cap Campaign
Announcements
a. none
Burgason
Meetings Attended
a. Various CFB meetings
b. 10/13 - CSB Presidential Search Forum
Committee Work
a. Sold Tshirts on Homecoming
b. Working with Sperl on Mass Email policy
Working On
a. Goals
b. Bi-law change ideas for CFB
c. Allocation process
Announcements
a. None
C. Advisor’s Report
Advisors not Present.
D. St. John’s Senate (President)
First I’d like to announce John Luke Robinson is our new Executive Assistant. Johnnie Day was a success. We sold 1,200 shirts and made $7,000. We have purchased a TV that is displayed in the Refactory. The October 28, 2009, Joint Senate Meeting works for us as long as it is over by a particular time. We provided the OLC with the $300 that they requested just to inform you.
Charlie Swanson – Present a thank you for all the hard work she has done to Allocations Chair Sperl. (Presented her with a note and a bag of kisses)
Allocations Chair Sperl - What time does the meeting have to end by.
SJU Senate – I believe 7:00 P.M.
E. JEC Report (Reilly)
As we all know homecoming was a couple weeks ago and pretty much all the planned events were a hit. Two films were shown both Friday and Saturday night. We had a good turnout. There were 30-35 for the early showing on Friday and 50 people for the later one. There were 45 people at the early showing on Saturday and then full house for the later one. Over 300 people to tie-dying. Students were thrilled to get a shirt. St Joseph Idol went over very well. A few events coming up this week: co sponsoring a Halloween dance and a jersey dance on Saturday.
F. Comments or Questions
Public Relations Representative De Leon – Sign-up for office hours. 3 Senators are needed per day the office is open.
Vice President Peichel – Appeals will be discussed on October 28th in the upper Gorecki at 5:00 P.M. Our regular scheduled meeting will be pushed back. We will be able to vote directly following.
Allocations Chair Sperl - Allocations to clubs went out around 12:30 today. Our thank yous in advance for the support of our decisions.
Trustee Hauff – Is it true that the Record will not be publishing an issue this week?
Record – Yes, next Friday will be the next publication
Senator Burgason – Why isn’t there a publication?
Senator Martin – There wouldn’t be enough time with long weekend.
IV. New Business
A. Motion to allocate $200 to the Outdoor Leadership Center to be used on prizes for the Outdoor Week with stipulation that all unused funds be returned to the St Ben’s Sentate.
Motion made by Senator Fahlstrom and Seconded by Senator Gresback.
Senator Fahlstrom – I would like to yield time to Amy. (Not Present)
The OLC is requesting $300 for prizes. I know the SJU Senate allocated $300. Prizes are going out to a team of 4 and a team of 2. That would be $100 per winner.
Vice President Peichel – Motion to table.
Public Relations Representative De Leon – Second that.
Senator Burgason – The event is this weekend.
Treasurer Hansen – I am against this motion. The amount being requested for prizes is unnecessary.
Vice President Peichel – I encourage that when we vote on this, we could pass an e-mail message after we talk to them. I agree that without them being present and allowing us to ask questions we are not fit at this point to give the money.
Senator Xiong – SJU. Since you passed this motion from your senate will you explain?
SJU Senate – She outlined other stipulations on this outline. T-shirts and a barbecue are also going to be provided. I can’t offer anything beyond that.
SJU Senate – She lists the prizes. I can pass this around if you would like to see this.
Treasurer Hansen – I agree with Vice President Peichel. We meet as a senate every Wednesday, they should’ve made sure they were here to explain themselves.
Senator Gresback – Being that the event is this weekend, a little more notice would have been nice.
Senator Burgason – Going through the allocations process, this would not generally meet our criteria. We do not fund fundraisers. In my opinion this is not something we should do.
Trustee Hauff – Amy was here and she had to leave. It’s the responsibility of the group to have someone present to us. Are alumnae invited to this? Our money is not meant for alumnae.
Allocations Chair Sperl – This would be going to prizes. I would encourage us to vote and end discussion.
Vice President Peichel – This motion is what Amy forwarded to us. What she said this money would be used on was prizes.
Senator Burgason - Motion to close debate.
Senator Gresback - Second
Motion 0190-019 fails with a vote of 0-16
B. Motion to allocate $41.00 to produce copies of the CSB Health Center FAX document to be distributed by Health Advocates to the First-Year Residence Halls
Motion made by Senator Hansen, second by Treasurer Hansen.
Senator Hansen - I think this is a really important motion. We have been involved in this from the start. It is a great way to get some information out. The reason the amount came to 4.00 is that there would be 450 copies, possibly 2 sides.
Senator Gresback – I would like to explain a bit about the health trolly. It is a little cart that has snacks, resources, and other goodies. Senator Hansen has made a great motion. These can be handed out with the health trolly.
Public Relations Representative De Leon – Great work. Possibly two sides, that would equal 41.00, but what if it is only one sided?
Hansen – Only 20.00 if one sided. There will be the CSB Senate and Health Advocates logos on the brochure.
Motion 0910-020 passes with a vote of 16-0
C. Motion to encourage all participating members of our community to exhibit a level of positive sportsmanship at the 2009 SJU-UST football game that accurately represents the institutional commitment to the Benedictine values of hospitality and respect for all persons.
Motion made by Trustee Hauff and seconded by Senator Gresback.
Trustee Hauff- (read resolution)
Allocations Chair Sperl - I just wanted to thank Trustee Hauff. I think it’s a great thing to support and pass.
Trustee Hauff- Much thanks needs to go to Vice President Peichel and President Ver Burg.
Treasurer Hansen – Extending the community past csb/sju.
Motion 0910-021 passes with a vote of 16-0.
V. Announcements
A. The Saint Ben’s Senate will be touring the new CSB Health Center directly following tonight’s meeting.
B. Positional Senator goals are due to Ashley Ver Burgs e-mail inbox by midnight.
C. The next St. John’s Senate Meeting is Monday, October 19. Senators Andresen and Martin will be attending on behalf of the St. Ben’s Senate.
VI. Adjournment
The meeting was adjourned at 5:51 P.M. by Senator Burgason and second by Treasurer Hansen.
Respectfully Submitted
SBS Executive Assistant
Chelsea Haugen
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