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College of Saint Benedict’s
MINUTES
Second Meeting
August 27, 2009
I. Opening
Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason, Terhaar
Members Absent: None
Call To Order: 5:01 P.M.
Opening Reflection Senator Gresback
Motion to Approve Minutes: Approved Motion (Burgason) Second (K. Hansen)
Motion to Approve Agenda: Approved Motion (Peichel) Second (Sperl)
II. Guests
None
III. Board Reports
A. President (Ver Burg)
1. Board Report
Meetings Attended
a. 8/10: Master Planning Committee Meeting
b. 8/11: Alumnae Relations Meeting
c. 8/11: Institute for Women’s Leadership Meeting
d. 8/22: Senate Welcome Meeting
e. 8/23: First-Year Move-In
f. 8/23: Resource Fair
g. 8/24: Fiesta Luncheon
h. 8/24: CSB Health Center PR & Marketing Meeting
i. 8/24: President’s Dinner
Committee Work
N/A
Working On
a. Retreat Packet Distribution
b. Retreat PowerPoint
c. Convocation Speech
d. Scheduling meetings with Administration and St. John’s Senate President McDonald
e. CSB Health Center Frequently Asked Questions information to go to students
Announcements
Thank you all for your hard work during orientation!
2 Meeting Report
I wanted to begin my report today by thanking you for all the hard work you put in over the summer and the last couple days. Wow, we have accomplished so much already. We have begun to implement new activities and events. Thank you so much for your hard work. I have been working on some projects the last couple days. I toured the new health center. There is no plan at this point for PR and marketing. I have called together a group of administrators and other individuals. I’d like to further inform you of the Kip Fullbeck project- next Friday there is the presentation and also a dinner. This is an invitation only meal. I was able to get tickets for every senate member. It will be held in the BAC Courtyard from 5-6:30 P.M. I’d like to send around a sign up sheet for opening reflection. If everyone could sign up that would be appreciated. I ask that everyone sign up for two meetings. Finally, your retreat packet information will be e-mailed tonight. We will be leaving for the retreat at 4:30 on Friday.
Senator Bergeson: Is the SJU senate weekly or bi-weekly?
President Ver Burg: I believe they will be weekly this year.
Public Relations Representative De Leon: Do we have the for the retreat
President Ver Burg: Yes.
B. Vice President (Peichel)
Meetings Attended
a. 8/22: Senate Welcome Meeting
b. 8/23: First-Year Move-In
c. 8/23: Resource Fair
d. 8/24: Fiesta Luncheon
e. 8/24: CSB Health Center PR & Marketing Meeting
f. 8/24: President’s Dinner
Committee Work
N/A
Working On
a. Retreat Sturgis Training
b. Finalizing all Retreat Details
Announcements
Thank you all for being AMAZING representatives of Senate this week - I can't wait for RETREAT!
C. Executive Board Report (Peichel)
Thank you. The executive board did not meet this last weekend. If you have an item that you would like to discuss, please bring it to our attention. Talk or e-mail Senator Ver Burg. We have been working on plans for the retreat. If you have any additional ideas let us know.
D. Trustee (Hauff)
Meetings Attended
a. 8/23-Met with SJU Counterpart, Kamau Joseph.
b. 8/24-Met with Emily Bina regarding Senate Alumnae Chapter
c. 8/26-New Trustee Orientation
Committee Work
N/A
Working On
a. Timelines, ideas, goals, etc. for the Senate Alumnae Chapter
b. Finishing NACA Binder and Presentation
c. Finalizing food for Retreat
Announcements
a. Thank you for all of your hard work over the summer and throughout Orientation—we have only been together a short time and have already accomplished so much. The sky is the limit!
E. Treasurer (K. Hansen)
Meetings Attended
None
Committee Work
None
Working On
a. Meeting with Katie Rock and Amanda Sperl to discuss finances 8/27
b. Retreat food
c. Updating the budget :]
Announcements
a. Please read the attached budget!
F. Allocations Chair (Sperl)
Meetings Attended
a. 8.20.09- Met with Trish to reflect on last fiscal year.
Committee Work
None
Working On
a. 8.26.09 - Meeting with IT to set up new CFB website. New website should be completed by next week Wednesday for students to view procedures.
b. 8.27.09- Meeting with Katie Rock from the business office to discuss senate/ CFB finances.
c. 8.27.09- Meeting with SALD leadership, to discuss fall all club meetings.
Announcements
None
G. Public Relations Representative (De Leon)
Meetings Attended
a. Met with President Ver Burg discuus P.R.
b. Senate Welcome Meeting
Committee Work
None
Working On
a. Retreat Presentation
b. P.R. stuff
Announcements
None
H. Upper Class Representative (Gresback)
Meetings Attended
a. President's Dinner
Committee Work
None
Working On
a.. Building/ Grounds Crew Subcommittee
Announcements
None
I. Under Class Representative (Fahlstrom)
Meetings Attended
a. 9/22- Senate Welcome meeting
Committee Work
None
Working On
a. NACA power point
b. Power point ice breaker
Announcements
None
J. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 9/22- Senate Welcome Week
Committee Work
None
Working On
a. Ice breaker power point presentation
b. Electing SJU Co-chair and Res. Life Rep. position for CAB.
Announcements
None
K. Student Activities Representative (Andreasen)
Meetings Attended
None
Committee Work
None
Working On
a. Community BBQ
b. Fall All Club Gathering
Announcements
a. Don't forget about the Community BBQ on Wednesday!
L. Joint Event Council Representative (Reilly)
Meetings Attended
a. 9.22 Senate Welcome meeting :)
Committee Work
None
Working On
a. Working with my counterpart Tom Hoffman to redesign our way of organizing the JEC's finance expenses and budgeting.
b. Dance and poker night tonight put on by Orientation and JEC!!
c. Contacting the executive board members of the JEC and starting to plan out the year, in terms of budget.
Announcements
None
M. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. 9/22- Senate Welcome meeting
b. 9/24- Met with the president of S.A.A.C., Mindy Schmidt, to discuss ideas on how the CSB Senate and S.A.A.C. can collaborate on projects.
c. 9/24- PR and Marketing Meeting about the new CSB Health Center
Committee Work
None
Working On
a. 9/25- meeting with Carrie Vandelac, the director of the Sister Nancy Hynes Institute for Women's Leadership to discuss the upcoming year
Announcements
None
N. Community Representative (Finley)
Meetings Attended
a. Saturday August 22- Attended planning and “Welcome Week” meeting.
b. Sunday August 23-Tuesday August 25- Attended events to welcome first years to St. Bens.
Working On
a. Final Stages of Bennie T-shirt order working with AwardX and fellow Senators
b. Preparing and planning other Bennie Day activities
Announcements
a. I’ll gladly take any ideas or suggestions for Bennie day this year, contact me and we’ll meet, or feel free to send me your ideas!
O. Academic Affairs Representative (Reiner)
Meetings Attended
a. Just our group events!
Committee Work
None
Working on
a. Contacting a few more MIAC schools and researching their Faculty evaluations and Offices of Assessment
b. Comparing and contrasting current information on different processes of evaluation
c. Finding a book called Developing a Comprehensive Faculty Evaluation System by Raoul Arreola
Announcements
None
P. Club Auditors
Anna Martin
Meetings Attended
a. 9/22 - Senate Welcome Meeting
b.9/23 - Parent Orientation Panel
Committee Work
None
Working On
a. Contacting my clubs and talking with them about dates coming up this fall, also answering any questions they have.
b. Ice breaker Power Point
Announcements
None
Keshia Milbauer
Meetings Attended
a. Attended events to welcome first years to St. Bens such as President's Dinner
Committee Work
None
Working On
a. Check Request from over the summer
b. Contacting clubs
c. Answering club's questions.
Announcements
None
Anna Burgason
Meetings Attended
None
Committee Work
None
Working On
a. Club balance spreadsheets for my clubs
b. Contacting my clubs personally and informing them of the important dates for this fall
c. Power Point for the Retreat
Announcements
None
Q. Advisor’s Report
(Terhaar)
I would like to echo the words that Ashley said. I commend you ladies. Over 800 people attended the BBQ. The rest of the year should be just as positive. The college is much involved in H1N1 virus. We are planning it to come to campus. We have a meeting with off campus on September 1, 2009. In the past there have only been two options for students who need time off for health reasons or other issues. Students were either enrolled or completely not here at the College of Saint Benedict. Last spring we did approve a leave of absence as one more option to choose from. This allows students to take time off without making a crucial decision.
(Esch)
We commend the Faculty here at our institution for their recognition of performance.
R. Allocations Chair Report (Sperl)
Last week I spoke with Trish Doran. Student activities has been moved. The computer that has formerly been used by the Auditors was also moved. Trish and I were talking about funding a computer that the Auditors could use. Maybe buy one from the school. I have been checking on pricing. I’m thinking of bringing it forward once I find out the cost.
Senator Gresback - Are there any alternatives?
Allocations Chair Sperl - Only auditors for organizations would use this computer. If we didn’t purchase one, we would have to run down to computers in Mary commons. That would be the second option.
Public Relations Representative De leon - Correct me if I am wrong, wasn’t the computer just moved to the new area to student activities area.
Allocations Chair Sperl – Auditors won’t have a place to work on computer in the new place.
S. Saint John’s Senate (Activities and Allocations Chair – Silbernagel)
We gave out ice cream treats to the freshman during orientation. We are selling last year’s Johnnie t-shirts to the freshman. We are looking forward to our weekend together at the retreat.
Vice President Peichel - Is it also your understanding that it will be a weekly meeting?
Senator Silbernagel - Yes.
T. Comments or Questions)
Bergeson - I pose this question to everyone. Will we have a column in the Record?
Martin - If someone can sit on every meeting that would work best.
Public Relations Representative De Leon - Someone is already looking into it. I am confident there will be someone for that position. I would rather not disclose her name at this time.
IV. New Business
A. Motion to allocate $500 to the Mike Domitrz “Can I Kiss You” presentation on September 21, 2009. (A. Hansen)
Moved (A. Hansen)
Senator Hansen – I would like to explain a little about the Mike Domitrz presentation. He is one of the leading experts on relationships. There will be rollplaying on stage and real life situations that every person could take in. Individuals are invited to attend a training session. This presentation will help promote healthy relationships on campus.
Senator Gresback - What other groups do you know who are considering funding this?
Advisor Terhaar - Health promotions coordinator sent out e-mail to all organizations
Gresback - Who are they marketing towards?
Senator A. Hansen – I think it is an extended part of orientation but for everyone.
Senator Gresback - This year it’s not a structured part of orientation I believe.
Advisor Terhaar: This is part of the extended orientation. Many organizations are contributing. There will be a training session for leaders and two open sessions at 7 and 9 for all students.
Andreason: I’m in full support of this motion. This message needs to be heard. I also wanted to point out, the freshman only heard an alcohol presentation and nothing like this.
B. 0910-007 Passes 16-0
V. Announcements (Ver Burg)
A. The 2009-2010 Saint Ben’s Senate Fall Retreat will be held this weekend at Grand View Lodge in Brainerd. Please be prepared for departure from Gorecki parking lot at 4:30 P.M.
B. Involvement is on Tuesday, September 1st from 5:00 P.M. until 7:00 P.M. Saint Ben’s Senators are required to attend.
VII. Adjournment
Move to adjourn (Gresback) Second (Sperl) Meeting adjourns at 5:26 P.M
Respectfully Submitted,
Chelsea Haugen
SBS Executive Assistant.
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