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College of St. Benedict’s Senate
MINUTES
September 2, 2009
Third Meeting
I. Opening
Members Present: Ver Burg, Peichel, Hauff, K. Hansen, Sperl, De Leon, Gresback, Fahlstrom, Xiong, Andreasen, Reilly, A. Hansen, Finley, Reiner, Martin, Milbauer, Burgason, Terhaar, Esch.
Members Absent: None
Call to Order: 5:00 P.M.
Opening Reflection (Burgason)
Do not go where there is a path, go instead where there is no path and leave a trail. -- by Ralph Waldo Emerson.
Motion to Approve Minutes for August 27, 2009: First (Peichel) Second (Gresback)
Motion to Approve Agenda: First (Gresback) Second (Sperl)
Under New Business (Roman Numeral IV, Letter A) Motion to allocate no more than $13,800 to the Collegiate Leadership Program with exact percentages funding based upon tenth day enrollment. (Gresback)
Under New Business (Roman Numeral IV, Letter B) motion to dissolve the joint senate committee. (Peichel)
II. Guests
A.
(None)
B. Open Forum
(None)
III. Board Reports
A. President’s Report (Ver Burg)
1. Board Report
Meetings Attended
a. 9/1 Off Campus Student Meeting
b. 9/4 Presidents Meeting with SJS President McDonald
c. 9/4 Executive Board Meeting
d. 9/4 Sharepoint Meeting
Committee Work
a. Typing Sustainability notes and contacting senators to schedule a meeting.
Working On
a. Finalizing the SharePoint Site.
b. See attached items from email sent earlier tonight
Announcements
a. Wednesday’s meeting will begin at 6:00 pm due to the fall all-club gathering.
b. If you are interested in chairing a committee, please contact me by Wednesday.
c. Be thinking about personal/positional goals.
2. Meeting Report
Thank you. I just wanted to begin my report by thanking everyone for attending and participating in the retreat. I think we had some great discussions and strong relationships were formed. I believe it was a successful trip. I would especially like to thank the advisors for their great interactions they had with us. It will definitely benefit the student body. A friendly reminder to post your board reports. There were many late and even some unposted reports. I’d like to inform you that after three late board reports you will lose speaking rights for a meeting. Please remember to.
B. Vice President (Peichel)
Meetings Attended
a. 9-04 Executive Board Meeting
Committee Work
a. (None)
Working On
a. Will attend Fine Arts Advisory Council meeting on 9/05. If you have any issues or ideas, please let me know and I can bring those with me to the meeting.
Announcements
a. (None)
C. Trustee (Hauff)
Meetings Attended
a. (None)
Committee Work
a. (None)
Working On
a. Alum Chapter
b. Just finished working with the President’s Office regarding Senators’ Trustee assignments.
Announcements
a. (None)
D. Treasurer (Hansen)
Meetings Attended
a. CSB/SJU Senate Retreat
b. CFB training session
Committee Work
a. (None)
Working On
a. Budget
Announcements
a. (None)
E. Executive Board Report
We did not meet this week. I am now going to pass around the 4 committee sign-up sheets. Please sign up for at least one and no more than three. Thank you.
F. Allocations Chair (Sperl)
Meetings Attended
a. Fall club gathering planning session
b. Saint Ben’s Senate Retreat
c. CFB training session with Mo and Trish
Committee Work
a. (None)
Working On
a. Planning presentation for fall club gathering
b. Working to prepare funding guidelines for this year
Announcements
a. (None)
G. Public Relations Representative (De Leon)
Meetings Attended
a. Retreat
Committee Work
a. (None)
Working On
a. P.R. stuff
b. Involvement
Announcements
a. (None)
H. Upper Class Representative (Gresback)
Meetings Attended
a. CSB/SJU Senate Retreat
b. 9/1 Off Campus Student Meeting
Committee Work
a. (None)
Working On
a. Establishing position on Building & Grounds Committee
b. In contact with Housing Appeals committee, will meet with them when necessary
Announcements
a. (None)
I. Under Class Representative (Fahlstrom)
Meetings Attended
a. CSB/SJU Senate Retreat
Committee Work
b. (None)
Working On
a. Contacting first-year and sophomore res. life coordinators
b. Remembering to submit board reports on time!
Announcements
a. (None)
J. Cultural Affairs Representative (Xiong)
Meetings Attended
a. 8/28-8/30 SBS Retreat
Committee Work
a. None
Working On
a. Getting international alumna’s work to be sold at CSB bookstore and On-A-Lark store
b. Nepali alumna founded an organization to empower women through knitting products to help them sustain independence
c. Trying to get approval from those stores to sell products
d. Organization is call Padhma Creations: http://www.youtube.com/watch?v=vp4GpNHmmUE
e. Electing SJU Co-chair and Res. Life Rep. position for CAB
Announcements
a. (None)
K. Student Activities Representative (Andreasen)
Meetings Attended
a. Community BBQ. Wednesday, August 26.
b. Involvement. Tuesday, September 1st.
c. Senate Retreat. Saturday, August 29th.
d. Fall All Club Gathering Meeting. Thursday, August 27th.
Committee Work
a. (None)
Working On
a. Fall All Club Gathering.
b. Recruiting members for the Joint Club Board.
Announcements
a. (None)
L. Joint Event Council Representative (Reilly)
Meetings Attended
a. weekend long retreat :)
Committee Work
a. (None)
Working On
a. E-mailing JEC chairs the new budgeting spreadsheet
b. Meeting with Tom on Wednesday to go over goals for this semester!
Announcements
a. (none)
M. Women’s Issues Representative (A. Hansen)
Meetings Attended
a. Senate Retreat meetings
Committee Work
a. (None)
Working On
a. Setting up a meeting with Carrie Vandelac to talk about the goals we set at the retreat and to talk about Women's Month/Week ideas.
· b. Setting up a meeting with Mindy Schmidt to talk about the Senate retreat and how to create a strong relationship between Senate and S.A.A.C.
Announcements
a. I had a great time getting to know everyone at the retreat and I am so excited for this year!!!
N. Community Representative (Finley)
Meetings Attended
a. Saint Ben's Senate Retreat at Grand View Lodge
b. Possibly Off Campus Student Meeting with Senator Gresback
Committee Work
a. Working On
b. Planning Bennie Day and meeting with those who are interested in being involved
c. Bennie T-shirts ordered!
4. Announcements
a. (None)
O. Academic Affairs Representative (Reiner)
Meetings Attended
a. RETREAT!
b. 9/1 Common Curriculum
Committee Work
a. (None)
Working On
a. Organizing capstone proposals for Common Curriculum Meeting
b. Contacting a few more MIAC schools and researching their Faculty evaluations and Offices of Assessment
Announcements
a. (None)
P. Auditors
Martin
Meetings Attended
a. CSB/SJU Senate Retreat
b. CFB training session
Committee Work
a. (None)
Working On
a. E-mailing clubs updates
b. Getting ready for involvement
Announcements
a. (None)
Milbauer
Meetings Attended
a. CSB/SJU Senate Retreat
b. CFB training session
Committee Work
a. (None)
Working On
a. E-mailing clubs updates
b. Getting ready for involvement
Announcements
a. (None)
Burgason
Report not posted
Q. Advisors Report
I would like to add my thanks for the successful retreat. I appreciate that everyone was present and participating. I hope that your first few days of classes have gone well. You need to find a balance and manage your time between class and senate. Thank you. (Terhaar)
I would like to let you know that my office is over at SJU in room 362E. If you want to stop by I am there from 11- 5. I second what Advisor Terhaar said about the retreat. (Esch)
R. St. John’s Senate
Hello senators. I am the Judicial Board Chair of the SJU Senate. We have recently adopted our 2009-10 goals. Motions were tabled for a better examination of them. A motion was made to change the meeting time limit from three hours to two. It passed with a 10-6 vote. We also are creating the Johnnie t-shirts for Johnnie day. If you have any questions I am open to them.
S. Comments or Questions
Senator Finley – Just to let you know we sold green and yellow t-shirts at Involvement Fair. We also sold the purple shirts. We had 244 sales put on valedines alone. That grossed $1220.
Trustee Hauff – I wanted to let a few Senators know that I have something for them after the meeting about the Borard of Trustees. These people include Senators Anna, Tiffany, Kelci, Katie H. and Alison.
Senator Burgason - Please clarify which Anna?
Trustee Hauff - Martin
IV. New Business
A. Motion to allocate no more than $13,800 to the Collegiate Leadership Program with exact percentages funding based upon tenth day enrollment. (Gresback)
Moved (Gresback) Second (Sperl)
Senator Gresback - I have passed out sheets that further describe the motion. It is simply the agreement that we made at retreat. There are two stipulations that include:
1. Shift focus on marketing and recycling. Nothing is written in stone.
2. Measure our outcome.
With the fluctuations in tuition the amount allocated will be different than SJU. We will know after the 10th day of class.
Allocations Chair Sperl - The reason we will be allocating a different amount than SJU is that we have more students. Currently it is 52%(CSB)-48%(SJU) and that may change.
Senators Andreason - I know we had a lot of conversation about this at the retreat and I thought it was great to get everything on the table. I’m glad it includes marketing.
Advisor Esch – I suggest that we make the faculty aware about the marketing tactic. Especially inform the FYS professors.
0910-008 Motion to allocate no more than $13,800 to the Collegiate Leadership Program with exact percentages funding based upon tenth day enrollment.
0910-008 Passes with a vote of 15-1.
B. 0910-0089 Motion to dissolve the joint senate committee.
Moved (Peichel) Second (K. Hansen)
Vice President Peichel - I wanted to make this motion about what we discussed at the retreat. Just to reiterate what we will be doing. We will be dissolving the joint senate committee. We will now have a meeting with the SJU executive board once a month. If you have any questions, please ask.
0910-009 Motion to dissolve the joint senate committee.
0910-009 Passes with a vote of 16-0.
V. Announcements
a. Kip Fulbeck will be presenting tomorrow, Thursday, September 3rd, at 7:30 pm in Petters Auditorium. The Senate is invited to the Reception and Gallery from 5:30 pm until 6:30 pm in the BAC courtyard. Senators are strongly encouraged to attend both events.
VI. Adjournment
Move to adjourn (Reiner) Second (Reilly) Meeting adjourned at 5:20 p.m.
Respectfully submitted,
Chelsea Haugen
SBS Executive Assistant
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