Related Links:

Petition For Release from Campus Housing Agreement

Proxy Informaiton and Form for Room Selection

Mid-Year Cancellations

Graduating? Going Abroad? Getting Married? Student Teaching or Interning more than 30 miles from campus? Withdrawing/Transferring?

Students who currently live on campus but will be doing any of the above for spring semester read on for very important information regarding your housing and cancellation procedures.  Your deadline for cancelling without penalty (if you are canceling for one of the reasons above) is November 1, 2009.  (Cancellations fees apply after this date see the CSB Campus Housing Agreement for full details).

As stated in the CSB Campus Housing Agreement:  

"Resident students may cancel their agreement for Spring Semester if the cancellation request is for one of the following reasons:  (a) graduation; (b) study abroad; (c) marriage; (d) leave of absence or withdrawal from college; (e) student teaching or internship located more than 30 miles from campus…Residents requesting a cancellation of agreement must submit an online PETITION FOR RELEASE FROM THE CSB CAMPUS HOUSING AGREEMENT  (hard copies of the form are available in the Residential Life Office)

Petitions for release for any other reason not listed above will be subject to review and the student may be obligated to the full contract amount for spring semester.  You will need to complete separate forms for the Housing Appeals Committee to petition for release from your contract.  These forms are available in the Residential Life Office. In addition, First and Second Year Students are required to live on campus.  To request exemption from the residency requirement an appeal to the Housing Appeals Committee is required, these forms are also available in the Residential Life Office.

Students who are contemplating a withdrawal/transfer from CSB mid year are asked to submit at Petition for Release from Agreement by November 1, 2009, however their cancellation of contract will not be finalized until they have completed and turned in forms for withdrawal from the College (available from their Residence Director). Our hope is that we can assist students as we are able to connect with resources as we become aware that they are contemplating leaving CSB either to help them remain at the college or have as smooth a transition out as possible.

What do you need to do?

• Complete Petition for Release From the Campus Housing Agreement. (hard copies available at Residential Life office) Return Petition form to Residential Life Office no later than November 1, 2009
• Make room selection proxy arrangements if you will be returning for fall semester 2010 and you want to live on campus. Your proxy will then be issued your housing selection number and choose your housing for you in the Spring at Room Selection.
• Be prepared to return your loft/refrigerator as instructed by Collegiate Marketing.
• Checkout prior to Semester Break (all students canceling their contract must check out by 7:30 p.m. on Thursday, December 17).  Be prepared to turn in your keys at checkout (both room and P.O key.).  
• Turn in your ID Card at checkout if not returning to CSB.

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If you are graduating, withdrawing*, or leaving never to return to CSB, you need to cancel your housing contract by November 1, 2009. You need to complete the PETITION FOR RELEASE FROM THE CSB CAMPUS HOUSING AGREEMENT by November 1.  Complete online or pick up hard copies of the forms up at the Residential Life Office in the upper level of Mary Commons.  Complete the form by November 1, 2009.  Your RA/CA staff will contact you to set up a check out time and provide you with additional information. Students should complete a checkout within 24 hours of their last final, however please note that all students canceling their contract must check out by 7:30 p.m. on Thursday, December 17.

 * If you are withdrawing/transferring there are additional forms you need to complete to withdraw from the college.  Please contact your Residence Director (RD) to obtain these forms.

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If you are going abroad, will be interning, or student teaching more than 30 miles away from campus, you may be released from your residential agreement without penalty.  Complete the Petition for Agreement Release online or pick up a petition from the Residential Life Office in Mary Commons and turn it in by November 1, 2009.

In addition to the Petition form, you need to plan ahead for your housing arrangements when you return next fall.  If you plan to live on campus next Fall Semester (Fall 2010), please designate a proxy to select your housing on your behalf during room selection.  Those who select housing via proxy will be held to the terms and conditions of the CSB Housing Contract including schedule and fees for cancellation. The housing contract will be available for your review after Nov. 1 via the Residential Life website.  Proxy forms will be made available via this website once the housing contract is available for review. 

Those Studying Abroad Spring 2010 should have received a separate mailing which included the forms needed to cancel your housing contract.  Don’t forget to complete your proxy slip via the Residential Life website!

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We wish you well in the adventures ahead. If you have any questions regarding the cancellation, proxy, or checkout procedures, please contact the Residential Life Office at housinginfo@csbsju.edu or your nearest staff member.  We will be happy to help to the best of our ability!