Student Right to Information
Saint Benedict's and Saint John's maintain an educational record
for each student who is or has been enrolled at the colleges. In accordance with the
Family Educational Rights and Privacy Act of 1974 (PL 93-380, as amended) the following
student rights are covered by the act and afforded to all students of the colleges:
(1) The right to inspect and review information contained in the
student's educational records.
(2) The right to challenge the contents of their educational
records.
(3) The right to a hearing if the outcome of the challenge is
unsatisfactory.
(4) The right to submit an explanatory statement for inclusion in
the educational record if the outcome of the hearing is unsatisfactory.
(5) The right to prevent disclosure, with certain exception, of
personally identifiable information.
(6) The right to secure a copy of the institutional policy.
(7) The right to file complaints with the Department of Children,
Families and Learning concerning alleged failures by the College of Saint Benedict or
Saint John's University to comply with the provisions of the act.
Each of these rights, with any limitations or exceptions, is
explained in the institutional policy statement, a copy of which may be obtained from the
registrar.
Saint Benedict's and Saint John's may provide directory
information in accordance with the provisions of the Family Educational Rights and Privacy
Act without the written consent of the student unless the student requests in writing that
such information not be disclosed (see below). The items listed below are designated as
directory information and may be released for any purpose at the discretion of the
colleges unless a request for non-disclosure is on file:
Category I: Name, address, telephone number, dates of attendance,
class.
Category II: Previous institution(s) attended, major field of
study, awards, honors, degree conferred.
Category III: Past and present participation in officially
recognized sports and activities, physical factors of athletes (height and weight), date
and place of birth.
Students may withhold directory information by notifying the
registrar, in writing, specifying the categories to be withheld, within 40 calendar days
from the first scheduled day of class of each fall semester. Saint Benedict's and Saint
John's honor the request for one academic year only; therefore, the student must file the
request on an annual basis. The student is responsible for the consequences of withholding
information. Regardless of the effect, the colleges assume no liability for honoring a
student's request that such information be withheld. It will be assumed that the failure
on the part of a student to request the withholding of specific categories of directory
information indicates the student's approval of disclosure.
Any questions concerning the student's rights and responsibilities
under the Family Educational Rights and Privacy Act should be referred to the registrar.
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