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Student Life Policies

CSB/SJU Administrative Policy Statement for Freedom of Speech and Artistic Expression

The mission of the College of Saint Benedict and St. John's University is to provide a liberal arts education for women and men in a Christian, Catholic, Benedictine environment. Essential to that liberal arts, educational tradition is freedom in the pursuit of truth by examination of issues and problems from various points of view. Confident that faith and reason are mutually supportive, rigorous scholarship is revered as a centuries old Benedictine idea, articulated in the mission statement of the college. Saint Benedict’s and St. John's will, therefore, assure and encourage opportunity for open dialogue that is consistent with the Catholic mission and character of the college's.

  1. As a liberal arts college, CSB/SJU defends and protects the right of freedom of speech guaranteed by the United States Constitution for all speakers or performers invited to the campus.

  2. The colleges welcome the presentation of diverse views, fully realizing that this policy may result in the expression of views contrary to the majority view of ethical standards of the college community.

  3. The colleges will discourage the suggestion that its assurance of free expression of ideas in any way endorses all ideas expressed.

  4. The colleges will not allow attendees to disrupt or interrupt presentations by speakers or performers invited to the campus.

  5. The college will allow students to protest a speaker’s views in an orderly manner before, following or during the presentation provided protest activities do not disrupt or interfere with the proceedings. No demonstration will be permitted inside any campus building. All demonstrations will be conducted outside of buildings in a designated area within the time limits established by the Department of Security. Demonstrators will conduct themselves in a respectful and a safe manner. Only signs that can be held by hand are permitted. No signs attached to any stick or pole are allowed. No amplified equipment will be permitted (public address systems, megaphones, etc.). Demonstrators will remove any litter that results from their activity. Protest in any form on the campus will not be allowed to interfere with the proceedings.

    Prior to conducting any demonstration on campus the organizer must receive an authorized demonstration permit from the Department of Security at CSB and Life Safety at SJU (with consultation of Communication and Marketing Services). The organizer of the demonstration whether student, administrator, faculty, staff, alumni or guest must contact the Department of Security at CSB or Life Safety Services at SJU a minimum of three working days in advance of the anticipated demonstration to receive the Demonstration Policy Letter of Rule form and a copy of the Minnesota State Statute 609.605 - Trespass Laws.

    Any demonstrator not abiding by these policies will be asked to leave campus and becomes subject to being removed by the Department of Security and/or arrest by law enforcement agencies if unwilling to cooperate with the request to leave campus. Students who are uncooperative in returning to their residence are also subject to removal from campus by the Department of Security and/or arrest by law endorsement agencies.


  6. Protest in any form on the campus will not be allowed to interfere with the freedom of movement or normal activities of any person or group, nor will it include temporary or permanent defacement of any college property.

  7. Recognizing that the educational aims of particular speeches are better attained within environments other than a large public forum, the college retains the right to assign speakers to appropriate environments.

  8. The College retains the right to limit speakers/groups that are consistent with the catholic mission and character of the college. 

Reviewed and approved as joint policy 02-05

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CSB Alcohol Policy

I.      Statement of Care
II.     Individual Use
III.   Campus Houses and Apartments
IV.    Student Clubs and Organizations
V.      Intervention
VI.     Resources
VII.    Other Links

I.          Statement of Care

The College of St. Benedict believes that individual choices involving the use of alcohol have an impact on both the individual and the community.  National studies have found that alcohol use is closely linked to sexual assault, declining academic performance, violent crime and alcoholism among college students.  For these reasons, the university’s alcohol policy demonstrates a strong ethic of care and establishes healthy standards for the community in relation to the responsible and legal use of alcohol.  This policy is written in accordance with Minnesota state law and reflects the mission, goals and academic standards of our community. 

As a residential college, CSB students have the opportunity to learn with a group of individuals who make up their community.  A part of the learning that takes place is social in nature.  Responsible and legal alcohol use is a part of that educational process.  Development of individuals and social choices can have long-term effects on behaviors, attitudes and values.  Learning to know one’s limits and to care about one’s community are integral to the residential experience.  Students are expected to use caution in choosing to use alcohol and are responsible for their behavior at all times.  Being in a community means that individuals are also responsible for others.  Taking action to care about and confront inappropriate alcohol use among one’s peers makes the community stronger.  This policy, although specific to the College of St. Benedict, is equivalent to St. John’s University’s policy. Students will be held accountable for their behavior on either campus.

II.       Individual Use

1.      Individuals who are under the age of 21 are not allowed to possess or consume alcohol. 

2.      Individuals 21 years of age or older may possess or consume alcohol within a private room, apartment or house where at least one assigned resident is 21 years of age or older and is present.

3.      No alcohol is permitted in first year residence halls (including Aurora, Corona and Regina at CSB and St. Thomas and St. Mary at SJU) at any time for any reason.

4.      Individuals are not allowed to keep, stockpile, store or display alcohol or empty alcohol containers in their residences.

5.      Kegs, party balls or other common containers of alcohol (e.g., punch bowls) are not allowed in residence hall rooms.

6.      Alcohol is not permitted in hallways, lounges, balconies or any other public spaces.

7.      Residents are responsible for the individual use of alcohol by guests and for any violation of policy, disorder, or damage associated with the behavior of guests.

8.      Drinking games or drinking contests of any sort are strictly prohibited.

9.      Alcohol and related items including containers, kegs, taps and beer bongs are confiscated without return when a violation occurs.

10.  Students who violate state or local liquor laws off-campus may be subject to prosecution by local law enforcement in addition to possible campus disciplinary action under the Good Neighbor Policy.

11.  Individuals are not allowed to possess or consume alcohol on the Link Bus.  An individual who vomits on a Link bus will be assessed a fee. 

12.  No one is allowed to consume alcoholic beverages anywhere on College or Order of St. Benedict grounds without prior approval.

III.    Campus Houses and Apartments

(Includes Idzerda, Ann House, Rainbow House, Margaret House, McDonald, Wirth, Zierden, Luetmer, Dominica, Westkaemper, Sohler, Schumacher, and Smith at CSB and Maur House, Metten Court, Placid House, Seton Apartments, Vincent Court, Virgel Michel at SJU)

1.      Events with alcohol in campus houses or apartments require the approval of the Director of Residential Life or designee at least three days in advance of the event.

2.      Events with alcohol in campus houses or apartments are subject to disciplinary action when the parties or events are unapproved or College policies are violated.

3.      Public notice of parties on bulletin boards, emails, electronic social networks such as Facebook or MySpace, or by any other means is prohibited.

4.      Individuals hosting or present at an event with alcohol in campus houses or apartments are not allowed to charge (directly or indirectly) invite donations or collect money.

5.      Events with alcohol in campus houses or apartments are limited to Friday and Saturday nights and must be concluded by 1:00 a.m.

6.      Events with alcohol in campus houses or apartments are limited to one 8-gallon keg (or equivalent) per night/per event.

7.      Events with alcohol in a private room, apartment or house are not allowed on the weekends of Homecoming, Family Weekend, Little Siblings’ Weekend, Pinestock or other special events as designated by the Residential Life Office.

8.       Events with alcohol in a private room, apartment or house are not allowed on the weekend prior to final exams week, during final exams week, Commencement weekend or during any academic recess.

9.      Events with alcohol may not allow any form of drinking game or contest.

10.  Events with alcohol must include a comparable amount of non-alcoholic beverages and food that lasts the duration of the event.

11.  The number of guests allowed at an event with alcohol must not exceed the occupancy level of the residence as established by the Residential Life Office.

12.  The Residential Life Office will determine the number of events with alcohol approved per weekend. In general, no more than three events per night and six events per weekend will be approved.

IV.    Student Clubs and Organizations

1.         Alcohol service may only be provided by SJU Dining Services, CSB Culinary Services or another licensed vendor.

2.         Events where alcohol is served require an alcohol permit from the Director of Student Activities and Leadership Development or designee. The Director of Student Activities and Leadership Development, in consultation with the Director of Life Safety Services or Director of Campus Security, has the administrative authority to grant or withhold permits for events serving alcohol to students.

3.         Student clubs and organizations may not use allocated student activity fee funds or club, organization or other generated revenue (e.g. t-shirt sales, membership fees) to purchase alcohol for any club or student event.

4.         The sale or availability of alcoholic beverages at an event may not be advertised (e.g., ads in The Record, any kind of electronic posting such as e-mail, Facebook, or MySpace, posters, bulletin boards).

5.         Student clubs and organizations may not sponsor or promote an event with alcohol, on or off-campus, that uses alcohol or alcohol specials to attract attendance.

6.         Student clubs and organizations, including but not limited to student media, may not promote the use or purchase of alcohol in any advertisement, or use the name or alcohol products of any beverage distributor in the advertisement or promotion of an event. 

7.         Public notice of parties on bulletin boards, emails, electronic social networks such as Facebook or MySpace, or by any other means is prohibited.

8.         Events with alcohol must include a comparable amount of non-alcoholic beverages and food that lasts the duration of the event.

9.         Events with alcohol must not allow any form of drinking game or contest.

10.     Members of student clubs and organizations are not allowed to consume alcohol while participating in club or organizational meetings, activities, or competitions unless approved by the Director of Student Activities and Leadership Development.

11.     Members of student clubs and organizations must supervise events with alcohol with members who do not consume alcohol.

12.     Alcohol is not to be stored in student club or organization offices.

13.     Possession or use of alcohol in motor or recreational vehicles on college, club, or organization student activity fee sponsored trips is not permitted.

14.     Members of student clubs and organizations hosting events with alcohol are held responsible for the legal and responsible use of alcohol, as well as any illegal use of alcohol, by spectators or event participants.

15.     Student clubs and organizations sponsoring events at Saint John’s must comply with the Order of St. Benedict policies regarding the use of University or corporate land or facilities.

V.                Intervention

The upholding of the college's alcohol policy rests with all members of the college community. The college also expects students to confront peers who are irresponsible and/or abusive with their use of alcohol. Alcohol policy violations are referred to Residential Life staff or the Dean of Students as outlined in the college's judicial process. Repeat violations will be adjudicated by the appropriate College hearing officer, in accordance with established CSB procedures. The purpose of the hearing is to determine the individual's level of responsibility for policy violations and to assign appropriate disciplinary sanctions. Sanctions may include but are not limited to the following: written warning, contractual agreements, participation in education groups, fines, work hours, educational programming, written response to educational materials, probation, eviction from campus housing, requirement of professional evaluation or treatment (at student's expense), withdrawal, suspension, or expulsion. The seriousness and/or repetitive nature of violations are taken into consideration when sanctions are given.

 

VI.             Resources

Students who are concerned with their own alcohol use or the alcohol use of a friend should consider using the resources provided by the CSB Counseling and Health Promotion Office (Ph. 5605). The services of CSB Counseling and Health Education are free, confidential and can assist students in talking about issues, receiving treatment, or support. The college or the court system may also refer students for a chemical use assessment and/or treatment. The costs for a chemical use assessment and/or treatment are the responsibility of the student.

 

VII.          Other Links

A.    City of Saint Joseph Ordinances

Ordinance 71: Licensing and Regulation of Consumption of Intoxicating Liquor  

Ordinance 72: Licensing and Regulation of the Sale and Consumption of Non-Intoxicating Liquor  

Ordinance 73: Licensing and Regulation of the Sale and Consumption of Wine  

Ordinance 74: An Ordinance Limiting Possession of certain containers of 3.2 percent or intoxicating malt liquor (Kegs)  

Ordinance 102: Regulation of Noise

Ordinance 110: Public Urination and Defecation 

Ordinance 111: Ordinance Prohibiting Public Nuisances  

B.  CSB/SJU Good Samaritan Policy

Reviewed and Approved 8/2008

  

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St. Joseph City Ordinances

Students are advised on specific city ordinances regarding the purchases and use of alcohol and noise disturbances. Students are advised to respect the laws of all our neighboring communities.

  1. Alcohol may not be sold directly or indirectly without a license. That is, money cannot be collected at an event in a private residence in order to consume alcoholic beverages.
  2. No alcohol is to be consumed or carried in an open container on any street, highway, alley, sidewalk, parking lot or automobile.
  3. People must show proper identification to a bartender or police officer when in a licensed liquor establishment.
  4. All on-sale liquor is to be consumed inside the building where it was purchased.
  5. A residence may have and use only one keg at a social event.
  6. No liquor shall be sold or consumed on a public highway or in an automobile in any public place in the city of St. Joseph.
  7. The noise ordinance prohibits loud parties or the playing of stereos in a loud manner that may be heard at the property line.

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Disciplinary Actions

  1. Offenses
  2. Sanctions
  3. Appeals System

Living in community is an important part of life at the College of Saint Benedict. Limits to behavior have always been necessary for successful community living. Students are expected to keep particular standards of conduct and are responsible for their decisions accordingly. Students are also expected to confront those within the community who are not assuming responsibility for their own conduct.

College discipline is limited to student behavior which does not permit the college to pursue its educational objectives. Students who are in the presence of an offense without reporting it will also be considered in violation of the same community standards. The following are offenses subject to disciplinary action by the college community:

I. Offenses

  1. Dishonesty: Cheating, plagiarizing, knowingly providing false or incomplete information. See Academic Honesty section.
  2. Improper identification: Knowingly refusing to or falsely identifying oneself to an authorized college official; forgery, alteration or use of college documents, records or instruments of identification with intent to defraud.
  3. Physical abuse: Physical abuse of any person on college premises or at college-sponsored activities.
  4. Disorderly conduct: Conduct which threatens or endangers the health, safety or welfare of any person.
  5. Threats: Written, verbal or electronic threats made to individuals or groups within the campus community.
  6. Possession of weapons: Possession or use of actual or perceived weapons.
  7. Theft and property damage: Theft from or damage to college premises or property of a member of campus community or guest of the campus community.
  8. Misuse of safety equipment: Misuse of safety, fire safety or security equipment.
  9. Misuse of college facilities: Unauthorized entry or use of college facilities; intentional obstruction with ingress or egress from college facilities.
  10. Disruptive demonstrations: Campus demonstrations which disrupt the normal operation of the college or infringe on the rights of campus community members.
  11. Noncompliance:
    1. Failing to comply with college personnel at the time of an incident.
    2. Failing to comply with a disciplinary or probationary agreement; or with a mandatory counseling agreement.
    3. Failing to comply with a request to meet with college personnel concerning a disciplinary situation.
  12. Violations of college policies: Violations of residence hall policies as well as policies outlined in the college catalogue and student handbook.
  13. Violation of federal and state law: Violation of federal or state law including, but not limited to, those pertaining to beverage alcohol, drugs, theft, gambling, assault and sexual assault. Violations on and off campus may also constitute an offense against the college community.
  14. Harassment: Repeated written, verbal or electronic harassment of individuals or groups within the campus community.
  15. Misuse of college-owned technology: Improper use of college computer networks, telephone and security systems or use of these systems to violate any part of community standards.

II. Sanctions

Sanctions for offenses will consist of the following:

  1. Warning: An official verbal or written warning outlining inappropriate behavior and necessary behavior change.
  2. Restitution: Repaying injured parties or the college for damage done to them.
  3. Conference: A meeting with representation from residential life, academic advising, counseling and the dean of students. The student and this group will discuss the incident and outline the student's present academic/student development standing. The student and the conference group will make recommendations on progress necessary and develop a behavioral contract.
  4. Behavioral contract: Agreement by which a student outlines behavior she will or will not engage in. The contract may also outline tasks or learning experiences she will accomplish.
  5. Educational program: Development and implementation of an educational program in a residence hall or group with the purpose of teaching the community about an issue.
  6. Community service: Service to the college or to the St. Joseph community relative to a violation.
  7. Fines: Monetary or work hours to be given to the community.
  8. Mandatory counseling and/or alcohol or drug assessment and treatment: On or off-campus counseling and/or assessment or treatment at the expense of the student.
  9. Exclusion from campus networks: Exclusion from accessing computer or telephone networks.
  10. Disciplinary probation: A probationary status imposed for a limited period of time and with specific conditions, given to a student for serious violations.
  11. Administrative probation: The most serious form of probation which can be conferred in writing only by the dean of students or the vice president for student development. It is the only form of probation that is officially recorded beyond the student's stay at CSB for a reference check. In addition to carrying other sanctions, this probation automatically disqualifies the students from all extracurricular activities for the time period of the probation. Except for circumstances judged by the dean of students to be extraordinary, such probation is requisite to suspension or expulsion.
  12. Termination of the Residence Agreement: Residence agreement is terminated and student must move out of her residence area within 24 hours.
  13. Suspension: Temporary separation from the College of Saint Benedict with no academic credit being awarded for the semester in which the violation occurred.
  14. Expulsion: Permanent separation from the College of Saint Benedict with no academic credit being awarded for the semester in which the violation occurred.

Students will be given notice of offenses in the form of an incident report or a security report. At that time they will be required to meet with the dean of students or her designated representative to discuss community standards of behavior. Students will have the opportunity to speak to the behavior and how that relates to living in community. Sanctions for the offense will then be decided upon and communicated. Students may have the opportunity to participate in the developing of their own sanctions should the situation warrant.

III. Appeals System

Students have the right to appeal disciplinary action. An appeal to residence hall disciplinary sanction can be heard by the dean of students or by the appeals board. Appeals to a decision by the dean of students will be heard by the appeals board or by the vice president for student development.

  1. Request for an Appeal:
    1. Submission:
      1. The appeal must be submitted in writing to the vice president for student development and include the student(s) name, the offense, the sanction given and whether the student would like the appeal heard by the vice president for student development or the appeals board.
      2. The appeal must be submitted within five working days or notification of the initial sanction.
    2. Cause for Appeal: There are three just causes for the appeals procedure to begin.
      1. The student's due process has been violated.
      2. New evidence is available that was not previously presented.
      3. The sanction is considered inappropriate for the offense.
  2. Appeals Board
    1. Purpose of the appeals board: The appeals board is set up to provide an appeals procedure when disciplinary action fails to resolve problems regarding standards of conduct.
    2. Authority of the board: The appeals board is established by the college and functions according to the student handbook, college catalog and those regulations promulgated during the current year for efficient college functioning.
    3. Membership:
      1. Chairperson: A chairperson is chosen by the student development staff. The term is for the academic year.
      2. Other members:
        1. The chairperson shall be responsible for constituting the board as each case arises.
        2. There shall be two members chosen from the faculty and student development staff.
        3. There shall be two students chosen from the student body. (In the event that the person charged is a student and she does not want peer representation, she may ask that faculty/staff be substituted for the students.)
      3. All members of the board must be members of the college community for at least two academic semesters before serving on the board.
    4. Functions and procedures:
      1. All individuals involved in each case shall be present at the hearing. No member of the board who is otherwise interested in the particular case should sit in judgment during the proceedings.
      2. The board makes a recommendation to the vice president for student development.
    5. Powers of the board:
      1. The board shall have the power to recommend any sanction they choose.
      2. Decisions shall be made by a four-fifths vote of the board members.

     

  3. Rules for proceedings
    1. Initiation of proceedings:
      1. The appeal shall be filed with the chairperson of the board or the vice president for student development.
      2. The chairperson of the board immediately (within 48 hours) notifies, in writing, the members of the board.
      3. Within five days the chairperson of the appeals board sets the time, date and place of the hearing and notifies, in writing, the parties to the proceedings
    2. Conduct of the hearings:
      1. The hearing shall be private.
      2. The burden of proof shall rest upon the person(s) bringing the appeal.
      3. The person appealing to the board shall be given an opportunity to testify and to present evidence and witnesses.
      4. The appeals board may direct questions to any party at the proceedings or to any witness called by the party or by the board.
      5. All matters upon which the decision may be based must be introduced into evidence at the proceeding before the board.
      6. The appeals board shall make a report to the vice president for student development and to the parties of the hearing, stating the appeal and the decision of the board.
      7. A copy of the file will be kept with the board until the end of the academic year.

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Drug Policy

The College of Saint Benedict considers the use, possession, distribution or sale of drugs as detrimental to the welfare of the individual student and the health, security and safety of the college community. Illegal use, possession or distribution of drugs or drug paraphernalia will not be tolerated by the College of St. Benedict.  

The college has a responsibility to maintain a safe and secure environment for students to pursue their educational goals free from the use and/or presence of illegal drugs.  Additionally, federal and state drug use control laws are applicable to all members of the campus community.  In promoting a drug-free community, CSB will provide educational and informational programs about the use and effects of drugs as well as provide counseling and emergency services for students.

Sanctions for policy violations:

  1. A student who is distributing or selling drugs may be subject to immediate dismissal without rebate or academic credit from CSB.  Any information that comes to the attention of the college authorities in regard to the trafficking of drugs will be communicated to law enforcement.
  2. A student who uses or possesses illegal drugs or drug paraphernalia and/or disrupts any segment of the campus community as a result of drug use is subject to disciplinary action ranging from chemical use assessment and/or treatment (at the student's expense)  to suspension or expulsion.  
  3. A student who is experiencing health issues associated with the use of chemicals (including anabolic steroids) may be required to undergo professional evaluation and treatment (at the student's expense) for continuing enrollment.  

Reviewed and Approved 11-28-01

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Freedom of Protest

The right of peaceful protest within the campus community is permitted. The college retains the right to assure the safety of all individuals, to protect property and to maintain continuity of the educational process. Interference with entry and exit from the college facilities, interruption of classes or damage to property exceeds permissible limits. Where space is used for an authorized college function, whether it’s a class, an approved meeting, or normal or service-oriented activity, the reasonable regulations established by the person in charge must be respected.

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Good Neighbor Policy

As residential liberal arts colleges, the College of Saint Benedict and Saint John's University educate students on the importance of living in community and understanding the obligations of civic responsibility.  Students are expected to follow the behavioral guidelines as listed in the Bennie Book or the J-Book within our educational communities and the surrounding civic communities including, but not limited to, St. Joseph, Avon, and St. Cloud.  Students should expect to be held accountable for their behavior both on and off campus and are responsible for upholding the laws or standards of the community in which they reside or live.  Failure to uphold these laws and standards may result in restitution, community service, restriction of privileges, substance use assessment, public apology, probation, suspension or expulsion from the college or university.  Of particular concern are acts which interfere with the actions or directions of emergency personnel (law enforcement, medical, fire or rescue) or their equipment. Additionally, destruction to or damage of private and public property or actions which threaten the safety of members of the community will not be tolerated. Disregard for or violation of this policy may result in formal disciplinary action that can include forfeiting participation in public college events or activities (e.g., commencement).  

Updated and Approved:  August 2008

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Hazing Policy

Hazing of any kind is strictly forbidden by the College of Saint Benedict and Saint John’s University and subject to severe sanction. Hazing is defined as any action taken or situation created by an individual or group, intentionally or unintentionally, whether on or off college or university premises, to produce mental or physical discomfort, embarrassment, harassment, ridicule, or in any way demean the dignity of another human being. Initiations, however explained, or activities that imply, encourage, condone, or allow students to misuse alcohol or other drugs, violate the law, or commit unethical, immoral, or inappropriate behavior are explicitly forbidden.

Incidents of hazing at the College of Saint Benedict can be reported to the human rights officer, dean of students, director of residence life, or the director of security. Incidents at Saint John’s University can be reported to the human rights officer, dean of students, associate dean of students, or the director of life safety services. An incident report will be generated to document the report and the incident will be referred to the judicial processes at the college or university.

Individuals involved with hazing may be expelled from school, suspended from enrollment for a definite or indefinite period of time, and/or face additional sanctions which may include the college or university referring the case to outside law enforcement agencies. Recognized student organizations or athletic teams which may be involved with hazing may be sanctioned by withholding of college/university funds; suspension of the club status or charter for up to four years; disqualifying it for funds, space or activities; forfeiture of games/meets or agents; suspension from meeting or playing for the duration of the season; or disqualification from recognition and awards.

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Health Insurance Policy

All students are required to carry health insurance while enrolled at CSB. This requirement can be met by one of the following:

  1. Coverage carried under your personal or family insurance plan. (Check your policy to determine if you are covered while at college!)
  2. Enroll in the insurance plan available to the College of Saint Benedict through Student Assurance Services, Inc., or a successor plan. This is the plan obtained by the College of Saint Benedict for its own use. The college makes no representations or warranties as to the appropriateness or sufficiency of this plan for you or others, and you will need to make your own evaluation of its coverage.

Failure to provide proof of personal insurance coverage will result in your being automatically enrolled in the insurance plan used by CSB and billed for the same! Failure to provide proof of coverage in a timely manner shall be the student's consent to enrollment in and payment for the plan above.

If you are planning to study abroad, check the coverage of your family policy or purchase the policy available to CSB.

Reviewed and approved 12-12-00

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HIV/AIDS Guidelines

The guidelines below are based on our present understanding of HIV/AIDS.

The College of Saint Benedict is aware and concerned about HIV/AIDS as a serious life-threatening disease. No documented cases have been identified as a result of the kind of contact that ordinarily occurs in a classroom or work environment. These guidelines are intended to address the common misunderstandings related to HIV/AIDS and offer support to those within our community who may be infected.

  1. CSB will not require HIV/AIDS screening for students nor will the college deny enrollment to infected persons unless the disease has caused mental or physical impairment that reduces achievement below minimum requirements.

  2. Infected persons will be permitted to function in the campus community in an unrestricted manner and without any requirement of disclosure to roommates, faculty or staff.

  3. Information about the identity of infected students will be treated as confidential.

  4. The vice president of student development and/or his/her designee will review individual cases as necessary and provide ongoing educational opportunities for the campus community.

  5. The Student Life Policy Committee is charged with the responsibility to review these guidelines and make whatever adjustments are warranted as new factual information becomes available through the National Center for Disease Control, the Minnesota Medical Association Task Force on HIV/AIDS and other recognized sources of expertise.

Reviewed and approved 12-12-00

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Major Events Policy

The purpose of this policy is to assist event planners in understanding how to host a major event involving or impacting the College of Saint Benedict, Saint John’s University, Saint John’s Preparatory School, Order of Saint Benedict, Inc., or our community members. Major events are defined as those programs or activities which, by their nature, alter or have the impact of altering, the routine and operations of a facility, property or staffing plan.

1.0 Event Planning

Event Organizers must work with the Events and Conferences Office in the planning and implementation of all campus events that meet the definition of a major event.

 1.1 Occupancy Levels.

All events planned at CSB or by CSB students, student groups, or departments must abide by occupancy levels set for spaces. 

1.2 Appropriateness of Facilities.

Events are limited to purposes of spaces unless approval is gained to alter the purpose of the space for the event. Requests to alter the purpose of College or University space must gain the approval of Events and Conference Office, who will consult with the primary user of the space (i.e., Security, Dining Services, Athletics, Campus Life, Haehn), and Residence Life. Approval to alter the purpose of OSB space must gain the approval of the or the prioress or her designees. The campus may have unique guidelines or restrictions on facility usage based on the nature or limitations of individual facilities. 

1.3 Academic Calendar.

Events must respect the integrity of the academic calendar of CSB/SJU/SJP. 

1.4 Co-Curricular Calendar.

Events must be conscious to complement existing events on the co-curricular calendar at CSB/SJU/SJP. A minimum of ten business days with prior notice with a completed event plan must be given to relevant administrative areas for all co-curricular events. 

1.5 Ticketing.

Any event which the campus special events or security departments would need to limit the attendance due to event location or capacity of the designated space may need to be ticketed in order to manage attendance. Tickets need to be numbered with a ticket stub available to balance receipts and provide attendance accounts. 

1.6 Presence of Alcohol.

Events with alcohol on campus must abide by the college's Alcohol Policy as located at http://www.csbsju.edu/benniebook/Student_Life_Policies.htm#Alcohol%20Policy

2.0 Target Audience

2.1 CSB/SJU Audience.

The primary audience for CSB events should be members of the CSB/SJU community.

 2.2 Non-CSB/SJU/SJP Audience.

An event open to non-CSB attendees requires special event considerations and approval for plans for promotion, availability of tickets, and security.

3.0 Contract Obligations 

3.1 Budgeting.

The sponsor of the event is responsible for all costs incurred from hosting the event including costs for security, sound, lights, contractual obligations, cancellations, damages, and clean-up. CSB is not responsible for event costs by agreeing to offer space for the event. 

3.2 Sound and Light Equipment.

CSB is limited in the sound and lighting support it can offer events particularly in some locations. Event organizers should contact Events and Conferences Office to determine what is available for the event location. The use of additional sound and light equipment or staff may need to be contracted by event organizers. Events and Conferences Office and Physical Plant staff may need to provide direction for use of outside contractors. 

3.3 Contracting.

Contracts may not be signed until receiving institutional approval. All contracts for student events or events supported by student activity fees must be approved by the Joint Director of Student Activities and Leadership Development. Only recognized student organizations in good standing and CSB departments may submit contracts for major events.

All contract riders should be reviewed with the staff in Events and Conference Office and Student Activities and Leadership Development.  The signing of contracts for all CSB student events will be by the Joint Director of Student Activities and Leadership Development or designee. CSB will not allow the use of alcohol or drugs during set-up, performance, or take-down of an event or actions by performers which are contrary to the mission and values of the institutions or their coordinate mission statement. 

3.4 Insurance Rider.

Based on a risk assessment of the event, the institution may require an additional insurance rider.

4.0 Event Staffing 

4.1 Student Staff.

Event organizers must provide sufficient student staff to handle unloading, set-up, event management, security, tear-down, and clean-up. Event organizers are responsible for informing and training their student staff in coordination with the appropriate professional staff (i.e., Security, Dining Services, Grounds, etc.). 

4.2 Professional Staff.

Event organizers may be assisted by professional staff who handle technical aspects of the event or facility management. Event staff are expected to be respectful of professional staff assisting with events. Contracted professional staff are the responsibility of event organizers.

5.0 Event Security 

5.1 Security Plan.

Event organizers must meet with the Events and Conferences staff to construct a security plan for submission to security for approval. The security plan must address the size and nature of the event, security for the event location, security for the facility hosting the event, and the necessary security and equipment to safeguard the health, fire and safety concerns for CSB students and residence areas on campus.

5.2 Contracted Security.

Requests for additional security for an event should be submitted to  the Events and Conferences staff at least six weeks prior to the event. An event may need to be canceled if additional security is unavailable.

5.3 Parking Needs.

Arrangements for parking for the event should be submitted to the Events and Conferences staff at least six weeks prior to the event.

5.4 Transportation Needs.

Arrangements for intra-campus bus runs should be made with the Events and Conferences staff and the transportation coordinator. Shuttle vans and fleet vehicles are reserved through Security.

5.5 Emergency Medical Technician Needs.

Arrangements for EMT assistance for the event should be submitted to the Director of Security at least six weeks prior to the event.

6.0 Failure to Comply

The institution reserves the right to cancel the event if any of the above conditions are not met. Costs associated with the canceling of the event due to non-compliance are the responsibility of the sponsoring group.

Approved 05/98.

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Mass Communication Policy

Mass e-mail is defined as transmitting copies of the same message to many people for the purpose of announcement or solicitation.  The transmission of the same message to fifty or more people is considered mass e-mail and must meet the following criteria:

1.  Mass e-mailings directed to students must originate from a recognized student club or organization network account or the network account of an employee.  The student club or organization must have a status of "good standing" in order to send mass e-mail.  Mass e-mail originating from individual student accounts is not permitted.

2.  All student mass e-mailings must use a "system distribution list".  A system distribution list is a list of e-mail addresses created by the e-mail administrator for the purpose of mass e-mail.  Use of system distribution lists is subject to prior approval by the appropriate Student Development Office.

3.  Contents of all mass e-mailings are to be of an announcement or informational nature.  Expressions of personal opinion, or content that does not conform to the guidelines of appropriate behavior (Students see the J-Book or Every Woman's Guide; Employees see the appropriate employee handbook) is not permitted.

4.  "System distribution lists" are provided as a service to the students, faculty and staff of the College of Saint Benedict/Saint John's University.  They remain the property of CSB/SJU and may not be used for any purpose other than the intended use as stated in this policy.  Replication, transmission, or use of "system distribution lists", whether for profit or otherwise, is not permitted.

5.  CSB and SJU reserve the right to remove or restrict use of "system distribution lists" in cases where there is evidence of massive misuse or where use of these lists is placing an unacceptable load upon the student e-mail servers.

6.  Comments pertaining to the CSB/SJU Student Mass Communication Policy should be directed to Student Development.  Complaints regarding a specific message and possible abuse or violation of the CSB/SJU Student Mass Communication Policy should be directed to the sender of the message and Student Development.

Students who do not follow the preceding policies and guidelines are in violation of the terms and conditions of their network access privileges and are subject to disciplinary action as outline in Every Woman's Guide.  Employees who do not follow the preceding policies and guidelines are subject to disciplinary action as outlined in the employee handbook.

Approved 11/12/02

Political Campaigning

The College of Saint Benedict recognizes the educational and civic merits of participation in the political process and encourages political awareness among members of the academic community. As an academic institution, the College promotes free expression of political ideas.  Furthermore, the institution is committed to strict neutrality regarding candidates and political events, to providing equality of treatment in so far as possible, and to preserving the right to privacy enjoyed by each of its students. To implement these principles, the College establishes these policies regarding political campaigns and events in addition to following normal College rules and guidelines. In this policy the word "candidate" refers to one who has filed with the appropriate governmental agency.  A group or individual who fails to comply with these policies shall be liable under the applicable laws of the state of Minnesota and the internal regulations of CSB/SJU.

A.     Political Speeches, Rallies and Appearances

Candidates who have received a specific invitation from an individual or a student group of the College or University may reserve institutional spaces for discussions, speeches and campaigning through the Student Activities and Leadership Development Office in consultation with the Dean of Students at the institution where the event will take place.

1.      A political group or candidate may not use facilities, including grounds, when the purpose or publicity implies that the College of Saint Benedict and/or Saint John's University supports, endorses, or lends its name to the group or candidate.

2.      In approving requests for space, the College shall seek to demonstrate neutrality and equality within the limits of the available campus facilities. The College shall make a reasonable effort to distribute costs for security and the use of facilities in an equitable manner as it does for any other person or group brought to campus.

3.      The University recommends the Sexton Commons and football gate area at SJU and Mary Commons and the Gorecki Dining Center at CSB as the most appropriate public areas for political campaigning. The use of campus grounds for candidates without invitation from an individual or student group is normally limited to these public areas.  Candidates or their representatives may distribute information in the designated areas after they have filed a solicitation permit and the permit has been approved.  All requests will be processed through the Student Activities and Leadership Development Office in consultation with the Dean(s) of Students.

4.      The college will not deny any candidate, invited or not, access to the public areas of its residence halls.  Public area is defined as all unlocked areas in Mary Commons, the unlocked entries in Margretta, Lottie and Brian Halls, and the unlocked entry areas in the Sister Nora Luetmer apartment building.  Door-to-door campaigning in locked residence halls and apartments requires a specific prior appointment approved by the Residential Life Office which is entitled to deny admittance or require expulsion for reasonable cause.  Any candidate campaigning door-to-door is also required to be accompanied by an enrolled CSB student or SJU student who is representing a campus student organization. If no such student is available, the Residential Life Office will assist the candidate and provide the necessary escort. Reasonable notice (minimum of 2 days) is required if such assistance is needed. Door-to-door campaigning in apartment areas is permissible but is limited to a reasonable number (two plus the candidate). Candidates and their representatives are not allowed in students’ rooms or apartments unless specifically invited by all occupants. The College reserves the right to limit the visit to reasonable hours.

B.      Political Advertisements

Political posters, signs and advertisements are subject to the same posting policy and mailing policy as all other posters, signs and advertisements, with the following exceptions:

1.      When the purpose or publicity implies that CSB or SJU supports, endorses, or lends its name to the group or candidate, posters, signs, and advertisements are not permitted.

a)      Political posters, signs and advertisements are, therefore, prohibited in all administrative offices, classrooms, and academic wall space.

b)      In accord with all other posting policies, students and faculty may post what material they wish in their rooms and on their doors without content discrimination based on politics.

2.   All materials sent to students on behalf of a CSB/SJU recognized club or organization must clearly indicate the name and contact information of the sponsoring CSB/SJU club or organization.  Materials sent to students directly from a candidate or a non CSB|SJU recognized club or organization must be addressed to the student and clearly postmarked by federal mail.

3.   Political information may be slid under the doors in the student residences by individual students and student groups in accordance with residential policies regarding such materials.  Door-to-door campaigning is regulated as in #4 above.

C.      Student Government Campaigns

Campaigns for positions in student government are expected to comply with the rules for those elections as specified by the appropriate student government and comply with normal college policies. If no rules have been passed by the appropriate student government, the rules outlined here shall apply.

 

Reviewed and approved 09-08-08

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Posting Policy

  1. Posters/Banners
  2. Table Tents
  3. Chalking Policy
  4. Electronic Postings

I.  Posters/Banners

All posters/banners must be stamped and approved by the CSB/SJU Department of Student Activities and Leadership Development (DSA-LD).  All postings will be hung by the Department of Student Activities and Leadership Development  for anyone on or off-campus.  Off-campus organization's activities will be hung on off-campus boards only.  Violators may be subject to sanctions including fines.

  1. Posted materials may not advertise alcohol (directly or indirectly) or be contrary to the CSB/SJU mission or university policies.
  2. Posted materials should include:  event being promoted, exact time, date, and location of event, sponsoring club, organization or department (must have an on-campus sponsor to be posted on on-campus bulletin boards), and the name and phone number of a contact person.
  3. Materials will be posted only on designated bulletin boards.  Exceptions may be made at the discretion of the Department of Student Activities and Leadership Development.  Postings are forbidden on walls, windows, or doors.  Residential Life is exempt from this regulation in posting materials within their area of responsibility.
  4. Academic clubs may post in their respective academic departments upon approval from the department.
  5. A maximum of 15 posters, not larger than 11 x 17, will be approved for CSB bulleting boards, 10 posters will be approved for SJU.
  6. Large banners may not exceed three feet in length and will be posted in the designated areas, which include: CSB; the pool hallway in HCC; the dish return area of McGlynn's; and Mary Commons; SJU: Sexton Commons foyer (bookstore level).  The Department of Student Activities and Leadership Development will hang banners.
  7. Unapproved banners/posters will be removed immediately.

II. Table Tents

Table tents need to adhere to the above information (see B. - Posters/Banners) for posters/banners, be approved the the respective food service area: McGlynns (ex. 5617 or 5702), CSB Cafeteria (ex. 5112), SJU Dining Service (ex. 3487), and SJU Sexton (ex. 3229 or 3493).

III. Chalking Policy

Sidewalk chalking may be done upon the approval of the Joint Director of Student Activities and Leadership Development and/or his/her designee.  Documentation of chalking must be submitted prior to the chalking being done.   Chalking may ONLY be on sidewalks in areas away from the entrances to the buildings and in areas that rain will hit and eventually clean off the sidewalks, with the exception of the fish pond and Main Building/east entrance area.   Notification of approved chalking will be sent to Campus Security, Facilities and Residential Life.

IV.  Electronic Postings

  1. All registered clubs/organizations have the ability to send mass e-mails to students from the organization's account.   Messages should include the above information (see B. Posters/Banners).   Discretion should be followed with regard to how many messages should be sent.   A copy of the message should also be sent to the Joint Director of Student Activities and Leadership Development or his/her designee.
  2. Community Bulletin Board - Clubs/Organizations are highly encouraged to use the Community Bulletin Board to help in promoting their event.  The Electronic Bulletin Board is the recognized method of communication among the CSB/SJU community.  

Reviewed and Approved 11-28-01

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CSB/SJU Reciprocity Agreement

In the spirit of cooperation and mutual respect for the members of the College of Saint Benedict and Saint John’s University, a reciprocity agreement is effective that deals with behavior that decreases the quality of personal and community living.

A College of Saint Benedict student in violation of the regulations on the campus of Saint John’s University is subject to the judicial and administrative procedures of the College of Saint Benedict. A Saint John’s University student in violation of the regulations of the campus of the College of Saint Benedict is subject to the judicial and administrative procedures of Saint John’s University. When a CSB student and an SJU student are involved in the same violation, they are subject to the joint disciplinary action of both vice presidents for student development /affairs or their delegated representative.

Though the disciplinary procedures of the respective campus as designated in the paragraph above and as described in the student handbook will apply, persons responsible for property damage will be held accountable for restitution of damaged property including costs. These are paid to the business office on the campus where the damage occurred. Restitution for damages and the accompanying labor cost is not negotiable nor subject to the appeals process. Other sanctions may also be applied depending on the circumstances of the incident.

Reviewed and approved 10-03-00

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Solicitation Policy

  1. General Guidelines
  2. Student Solicitation Activities Conducted Off Campus
  3. Religious Solicitation

I. General Guidelines

On-campus groups (e.g. clubs/organizations, departments, etc.) and off-campus groups may sell items on campus after receiving confirmation of space by the Events and Conferences Department.  The following guidelines must be observed:

  1. External businesses or agents may not canvas the campus and must restrict their solicitation to the Haehn Campus Center.
  2. Sales are absolutely prohibited in all residence areas (this includes all private rooms, lounges, common areas). Any variation must be approved by the Director of Residential Life.
  3. The merchandise being sold cannot compete with any school auxiliary enterprise, e.g. bookstore or snack bar. Any exceptions must be approved through the Events and Conferences Department.
  4. Outside agencies may sell merchandise on campus which is in line with the mission and vision of the CSB institution at the discretion of the Events and Conferences Department.   Fee to be negotiated with Events and Conferences Department.
  5. CSB/SJU student organizations with permission from the Director of Residential Life, may conduct solicitation in residential areas as a means of raising funds for their organizations.  Use of proceeds from solicitation are to be clearly described in all printed materials.  Solicitation of funds or gifts from off-campus business is subject to the gift solicitation policy.

II. Student Solicitation Activities Conducted Off Campus

Responsibility for all fundraising rests in the institutional advancement office of the college or university.

CSB: Students and other college personnel may not initiate or carry on fundraising projects or solicit gifts off-campus without permission of the president. Students who want to initiate such projects must contact the Institutional Advancement Office to receive permission. If it is determined that the solicitation will not interfere with other fundraising efforts and is for a purpose for which the college is seeking support, permission may be given to solicit under the direction of the Institutional Advancement Office.

III. Religious Solicitation

Religious organizations or representatives other than CSB/SJU campus ministry or a recognized student club/organization are not permitted to solicit on campus, conduct worship services or give presentations without express written permission of the CSB Campus Ministry Office.

Religious solicitation by an outside group or individuals is not permitted in the residential areas under any circumstances.

The distribution of religious materials by CSB/SJU students in the residential area is prohibited unless approved by campus ministry of the campus on which solicitation is done per the solicitation policy.

Reviewed and approved 10-22-01

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Good Samaritan Policy

Purpose:
The College of Saint Benedict and Saint John’s University are committed to the health, well-being, and safety of its students. The Good Samaritan Policy is designed to be used when, in the judgment of others, a student needs medical assistance because of drug or alcohol use. It is intended to encourage students to come forward without fear of disciplinary action being taken against the intoxicated student or those who seek to help them.  This policy is based upon the premise that failure to call for medical assistance in an alcohol or drug related emergency is a violation of our community standards.

Policy:

When assisting an intoxicated individual by alerting College or University staff (e.g. FR/RD, RA, Life Safety/Security, EMT), neither the intoxicated individual nor those who seek help will be subject to formal disciplinary action.  Those calling for help must remain with the impaired student until College or University staff arrive.

In order for this policy to apply, intoxicated students must follow the medical, health, and safety recommendations of the assisting staff.  While no official disciplinary report will be filed in a student’s record, intoxicated individuals may need to follow-up by completing alcohol/drug education programs, chemical use assessment and/or treatment depending on the level of concern for their health and safety.

Policy Interpretation:

The Good Samaritan Policy applies to alcohol/drug poisoning only.  The Good Samaritan Policy does not apply to individuals involved in infractions such as property damage, hazing, harassment, physical or sexual assault.  When necessary, the Dean of Students will render the final decision regarding whether the Good Samaritan Policy can be applied in a particular situation.

The College or University cannot guarantee that criminal charges will not be brought against the student if local law enforcement officials are required for assistance during the incident.

In cases in which a student is transported to the hospital or a detoxification center for a medical emergency and is unconscious or otherwise in serious physical jeopardy, parental notification by College or University officials may occur; not for the purpose of disciplinary action, but as a health and safety measure.

Reviewed and Approved 08-2008

 

Frequently Asked Questions

What if I call for help and don’t remain with the individual?

There’s no reason not to stay with someone.  Part of being an adult is taking responsibility for your actions, good or bad.  In spite of being in a difficult situation, you can make a difference by making the right decision when medical assistance is needed for another student. Leaving your friend will mean that this policy does not apply to you.

What kind of action can be taken in response to a Good Samaritan Policy situation?

Although you may not be subject to formal disciplinary action, the student(s) involved will need to meet with the Dean of Students or his/her designee and there may be non-disciplinary action taken.  Non-disciplinary actions may include Substance Abuse Screening, e-Chug, the Alcohol Education Workshop, or a counseling referral.

What does flagrantly or repeatedly mean?

This is at the discretion of the Dean of Students.  In each situation, the overall behavior and specific circumstances will be addressed.

When can the school call my parents?

FERPA allows administrators to call parents for alcohol and drug violations.  It also allows administrators to call if there is a health or wellness concern.  If a student is taken to the hospital, and cannot call their own parents it is our common practice to call parents on their behalf.

Where does this policy apply and to whom?

This policy applies to CSB/SJU students and only applies to incidents occurring on campus.

What happens if I make a call about a friend while we’re off campus?

This policy does not apply to situations off campus.  The local police and emergency response personnel will respond to a situation based on their training and protocols.  The specific circumstances of a situation will be considered during the student conduct process.

How will Good Samaritan be disclosed to study abroad or future background checks?

Incidents in which the Good Samaritan policy is applied will be shared with the Office for International Education as a non-disciplinary alcohol incident.

If a staff member(e.g. FR/RD, RA, Life Safety/Security, EMT) comes upon a situation before I call, can I claim Good Samaritan? 

No.

What if a student does not want to comply with the recommendations of the Dean?

If a student does not comply with the recommendations of the Dean, he or she will be subject to additional sanctions through a formal disciplinary process.  The additional sanctions may include disciplinary probation or in some situations may include suspension.

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Bennie Book
c/o Student Development
College of Saint Benedict
37 S. College Ave.
St. Joseph, MN 56374
Shelly Athmann




Copyright © 2008 College of Saint Benedict (37 South College Avenue, St. Joseph, Minnesota 56374; 320-363-5011) and
Saint John's University (P.O. Box 2000, Collegeville, Minnesota 56321; 320-363-2011). All rights reserved.
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