Ongoing
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Monitor department budget expenditures Class visits for probationary faculty Assessment activities Hire/mentor new faculty Collect data for annual report Schedule regular department meetings Sign internship forms Sign ILP forms Review student course substitution requests, including summer courses Assist Career Services with planning career programs for majors
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July 1
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New Chair assumes duties
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August
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Faculty Workshop First department meeting Assist with drop/adds to fall classes Receive authorization(s) to hire from vice provost
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September
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Tenure review letters due to Rank and Tenure Committees New faculty orientation activities (sponsored by LES) Collect course syllabi from department faculty Write letters supporting department sabbatical requests to the Faculty Development and Research Committee DUE approximately October 1
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October
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Write letters of support for Faculty Development grants for departmental faculty DUE approximately late October Write letters for department faculty applying for Study Abroad Directorships Spring registration materials/PIN numbers sent out. Set up Department advising process Textbook orders due Prepare department budget request for the following year Due in October or November
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November
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Track registration – make adjustments to class offerings (e.g. cancel low enrollment courses, request adjuncts, reassign faculty, etc.) Letters for Third-Year Review due to Rank and Tenure Committees Interview with Rank and Tenure Committee for tenure/promotion candidates
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December
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Meet with academic dean/registrar to discuss courses for next academic year Recruit department faculty for First Year Seminar, Ethics courses and Honors courses Nominations for teaching and advising awards. DUE approximately mid-December
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January
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Receive request to submit courses for next academic year from registrar. DUE: end of January Write letters of recommendation for department faculty applying for FDRC grants DUE February Write letters of recommendation for students applying for Study Abroad Review “conditional” acceptances to the major for final decision
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February
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Applications for major from second semester sophomores to be processed. DUE: mid-February Interviews with Rank and Tenure Committee for Third-Year Review candidates
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March
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Catalog Copy due Meet with Rank and Tenure Committee for vice provost/chair/candidate meeting for Third Year Reviews Academic hardware and software requests due Review of adjunct faculty
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April
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Monitor registration for needed adjustments Conduct site visits for internships Textbook orders due
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May
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Sign internship proposals, ILP’s, and honors theses proposals for Fall Arrange graduation activities (receptions for major/parents, exit interviews, etc.) Revise departmental brochure for Admission office Work with probationary faculty on annual review DUE: June 30
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June
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Requests for staffing for following year due to Offices of Academic Affairs on June 1. Make necessary revisions/adjustments to previous year’s budget Assist advising/admissions with summer registration for new and transfer students Submit annual reports on probationary faculty to Offices of Academic Affairs– DUE: June 30 Review “conditional acceptances” to the major for final decision DUE: mid-July. Submmit integrated annual report, including assessment results to Office of Academic Affairs and Office of Academic Review and Curricular Advancement DUE: June 30. Close out departmental budget Proof catalog copy
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Last updated: September 2013