3.3 Description of Working Conditions
Section 3.3 describes the working conditions available to faculty that are mandated in Part II, 2.10.4, “Working Conditions.” These are included here for information purposes only and cannot be construed as contractually binding. Full descriptions of benefits are available in the Human Resources Office.
In order to assist faculty members in the performance of their duties, the College of Saint Benedict and Saint John’s University provide the facilities and services listed below.
3.3.1 Office Space
Faculty offices are assigned by the academic dean in coordination with the Space Committee. In non-teaching areas, office assignments are negotiated by the area vice-president.
3.3.2 Media Services
The College of Saint Benedict and Saint John’s University have two Media centers, which contain a collection of nearly 17,000 titles of audiovisual materials and a trained staff. Media services are available at no charge to all employees. For more information call Media Services at 363-2118 or visit the website.
3.3.3 Computer Services
Information about available computer services can be found at Information Technology Services at 363-2228 or visit the website.
3.3.4 Library Services
Library services are available at no charge to all employees. In addition, staff members have extended loan periods for most library materials. Interlibrary loan and photocopying services may be charged to the academic department. For further information contact general information at Alcuin Library, Saint John’s University, at 363-2122, or Clemens Library, College of Saint Benedict, at 363-5611.
3.3.5 Office Keys
Faculty employees are provided keys. Contact the Physical Plant at Saint John’s University or Facility Maintenance at the College of Saint Benedict to obtain office keys.
3.3.6 Identification Cards
Photo identification cards are produced at the Mary Commons Desk at the College of Saint Benedict and at Life Safety Services at Saint John’s University during normal office hours. New employees must present an authorization form from the Human Resources Office in order to have an ID card produced. Employees needing to replace their ID card must present their existing ID card or other photo identification. Photo identification cards can be used as a charge card at the colleges’ bookstores and dining options as well as an identification card at the colleges’ libraries, athletic facilities, computer facilities, fine arts programs, and campus programs and events. The photo identification card can also be used to access buildings or labs on both campuses using a card-swipe system at the College of Saint Benedict or a proximity card reader at Saint John’s University. If an identification card is lost, please contact the Mary Commons Desk at 0 (or 363-5011 from off campus) or Life Safety Services at 363-2144 to deactivate the card. If access is needed for an area using a card-swipe or proximity card reader access system, please contact Security at the College of Saint Benedict at 363-5000 or Life Safety Services at Saint John’s University at 363-2144.
3.3.7 Secretarial Services
Secretarial services and photocopying are provided by the college [university] within the constraints of departmental budgets and secretaries’ other departmental responsibilities.
3.3.8 Duplicating Services
The Saint John’s University Duplicating Center and the College of Saint Benedict Duplicating Center are two full service copy centers which can copy, collate, staple and fold orders as requested. For more information check the following website: https://sharepoint.csbsju.edu/copycenter/Pages/default.aspx or call the Saint John’s University Duplicating Center at 363-2498 or the College of Saint Benedict Duplicating Center at 363-5072.
3.3.9 Official Stationery
Official stationery is provided by the College of Saint Benedict and Saint John’s University within the constraints of departmental budgets.
3.3.10 Postage for Official Correspondence
Postage for official correspondence is provided by the College of Saint Benedict and Saint John’s University within the constraints of departmental budgets.
3.3.11 Health Services
All employees and their dependents are eligible to use the Health Center located on the Saint John’s University campus. It is currently staffed with a doctor and physician assistant. For more information contact the Health Center at 363-3142 or visit the website.
3.3.12 Counseling Services
The Employee Assistance Program (EAP) is currently a free resource available to all employees and immediate family members. Counselors are available to assist in identifying problems and concerns, including the areas of family, marriage, emotions, alcohol and drugs, financial difficulties, job stress, and legal issues. The telephone number is listed in the campus directory under Benefits/Insurance. Or check the website: http://www.midwesteap.com.
3.3.13 On-campus Parking
Faculty and staff permits are issued once per vehicle for the term of employment. Employees are encouraged to register all vehicles they may use on campus so that permits can be issued. Check the department of security website for specific information regarding parking permits and lot assignment for the College of Saint Benedict and Saint John’s University faculty, or call Security at the College of Saint Benedict, 363-5000, or Life Safety Services at Saint John’s University, 363-2144.
3.3.14 Academic Regalia
Contact the Office of the Provost for current policy.
3.3.15 Notary Public
Contact the Business Office or the employee’s academic department for notary public services related to faculty responsibilities.