Annual Crime / Fire Safety Report
Published October 2012
Department of Security - Department of Life Safety Services
- Joint Policy Statement
- CSB Department of Security
- SJU Department of Life Safety Services
Crime Awareness, Prevention & Reporting
- Crime Prevention and Reporting
- Crime Awareness
- Campus Facility Access
- Facility Design and Maintenance Service
Specific-related Policies and Procedures
Campus Crime & Fire Safety Reporting
Human Rights / Sexual Violence
- Joint Human Rights Officer
- Sexual Harassment/Sexual Assault
Information Resources & Emergency Contact Numbers
The College of Saint Benedict and Saint John's University are private liberal arts higher education institutions that share a common curriculum and coordinated academic and extracurricular activities. The Sisters of the Order of Saint Benedict founded the College of Saint Benedict in 1913 with an intentional commitment to the education of women. Saint John's University was founded in 1856 by the monks of Saint John's Abbey as a men's university. Both campuses, located six miles apart, have a coeducational atmosphere. The mission of the College of Saint Benedict and Saint John's University is to provide the very best residential liberal arts education in the Catholic Benedictine university tradition. They foster integrated learning, exceptional leadership for change and wisdom for a lifetime.
The College of Saint Benedict (CSB) is a private women's Catholic liberal arts college located in St. Joseph, Minnesota. CSB is a residential campus with approximately 2,056 students of which 1,633 lived on the campus in 25 residence facilities and apartment complexes for 2011. The College of Saint Benedict is closely associated with the Saint Benedict's Monastery. The college and the monastery are separate corporations that work closely together and function as a community. The CSB campus consists of 290 acres with 56 buildings. Approximately 2,056 students, 181 faculty, 182 administrators, 185 support staff, and 145 sisters are members of the college/monastic communities. The monastic community resides on approximately 257 additional acres.
Saint John's University (SJU) is a private, liberal arts university for men located in Collegeville, Minn. SJU is a residential campus with 1,621 students residing on campus in 35 residence areas and apartment complexes for 2011. The university is owned by its sponsoring organization, Saint John's Abbey (The Order of Saint Benedict, Inc.). The abbey and university share an 80-acre campus in the midst of a 2,800-acre tract of woodlands and lakes. Approximately 1,890 undergraduates, 133 coeducational graduate School of Theology students, 222 faculty, 282 administrators, 291 support staff, and 118 monks are members of the university/monastic communities. Saint John's Preparatory School, with a 2011 coed enrollment of 313, 97 residing in Prep School campus housing, and a faculty and staff of 62, has facilities sharing the university campus.
CSB/SJU student organizations do not own any off-campus facilities.
CSB Department of Security - SJU Department of Life Safety
Since no campus is completely free of crime, CSB and SJU have developed a series of policies and procedures relating to campus security. These policies and procedures are designed to ensure that community members are fully aware of safety issues on the campuses and actions to be taken to prevent and report illegal and inappropriate activities. CSB/SJU expressly reserves the right to modify or adopt additional policies or procedures at any time without notice. Such changes may appear in successive issues of this report. The CSB Department of Security and the SJU Department of Life Safety have been established to assist the institutions in this objective. Representatives of the student body, faculty and staff have collaborated over time to develop policies and procedures to assure the well-being of all persons and the safety of their possessions. The effects of these policies and procedures also extend to members of our academic community who live away from the campus.
The CSB Director of Security and the SJU Director of Life Safety maintain close working relationships with the St. Joseph Police Department and the Stearns County Sheriff's Department for assistance with criminal incidents occurring on the campuses and support services for special events. The directors also maintain a close working relationship wtih all elements of the criminal justice system. Regular meetings are held with other agencies, both formally and informally, and crime-related reports and statistics are routinely exchanged.
CSB Department of Security
CSB Department of Security, under the administration of the director of security, is responsible for the enforcement of federal, state and local laws as well as college policies and rules. Security officers are responsible for first-response services until emergency assistance is available by local police, fire or medical agencies. Security officers provide a safe environment that enhances the campus learning experience and complements the college's Benedictine values.
The Department of Security is located in the west wing of Mary Hall Commons. A security officer is available 24 hours a day. The security staff consists of non-commissioned professional security officers augmented by student security officers. The staff meets all standards as established by Minnesota state statute to provide routine security services including the escort service as well as emergency response services. Uniformed security officers patrol campus buildings and grounds either in vehicles, on bicycles or on foot, 24 hours daily.
Contact CSB Department of Security to request:
- Escort Service
- Parking/Traffic Bureau Information
- General Assistance
- Medical Assistance
- Report suspicious behaviors/circumstances
- Report a Crime
CSB Department of Security - 5000
Stearns County Sheriff/St. Joseph Police - 9-911
CSB Campus Emergency Phone Locations:
CSB Blue Light emergency phones with direct connections to security are located in strategic places in the campus parking lots:
- At the entrance to Lot 4
- North and South sections of Lot 5
- Lot 6 - NE corner of Claire Lynch
- West end of Lot 11
- Library road
- Lot 14
Residence hall card access entries also have regular phones for access to Security. West Apartments have a courtyard phone for access to Security.
SJU Department of Life Safety Services
SJU Department of Life Safety Services, under the administration of the director of life safety, is responsible for the enforcement of federal, state and local laws as well as college policies and rules. Security officers are responsible for first-response services until emergency assistance is available. Security officers provide a safe environment that enhances the campus learning experience and complements the university's Benedictine values.
The Department of Life Safety Services, located in the lower level of Thomas Hall, operates with a dispatcher and a security officer available 24 hours daily. The security staff consists of non-commissioned professional security officers augmented by students serving as dispatchers and student security officers. The staff meets all standards as established by Minnesota state statute to provide routine security security services including the escort service as well as emergency response services. Uniformed security officers patrol campus buildings and grounds either in vehicles, on bicycles or on foot, 24 hours daily.
Contact SJU Life Safety to request:
- Escort Service
- Parking/Traffic Bureau Information
- General Assistance
- Medical Assistance
- Report suspicious behaviors/circumstances
- Report a Crime
SJU Department of Life Safety Services - 911
SJU Department of Life Safety Services - 2144
Stearns County Sheriff - 251-4240
SJU Campus Emergency Phone Locations:
SJU Blue Light emergency phones with direct connections to Life Safety Services are located in strategic places on the campus grounds:
- Entrance to Science Parking Lot 1
- Entrance to Science Parking Lot 2
- Between Mary and Flagpole parking lots
- North end of Flynntown Lot
- North side of Stephen B. Humphrey Theater Auditorium
- South end of Emmaus Hall
- Prep School parking lot
- North side of Metten Court
- Student beach
- Fruit Farm Road & County Road 159
- Palaestra Lot
- Entrance to Watab Lot
- East side of St. Patrick Hall
- St. Thomas Hall service drive
- Mall on east side of Guild Hall
- Liturgical Press Lot
- South side of McNeelly Spectrum
- Intramural field
- South side of Prep School walking path
Crime Prevention and Reporting
Because the College of Saint Benedict and Saint John's University operate in collaboration and the fact that persons from either institution may teach, study, work or socialize on both campuses, the two institutions cooperate in establishing and enforcing policies and procedures for security. The shared philosophy to take proactive roles to reduce the opportunities for criminal activity results in programs which attempt to eliminate or minimize criminal opportunities while at the same time encourage students and employees to take responsibility for their own safety and the safety of others. Individuals are urged to act responsibly and take sensible precautions to protect themselves and their possessions. CSB and SJU have also developed comprehensive plans for collaborative management of crisis situations.
Students, employees and guests of CSB and SJU are encouraged to report all criminal activity and other emergencies to campus security. CSB Department of Security and SJU Department of Life Safety Services are the security offices to which all criminal reports are to be procesed. Security officers will request assistance from law enforcement, rescue, fire and ambulance as appropriate. CSB and SJU reported crime documentation is forwarded to local law enforcement officials for follow up investigations and victims assistance. Members of the campus community are strongly encouraged to adhere to all local, state and federal laws and college rules of conduct. members of the campus community violating laws or college/university policies are referred into the campus judicial system for appropriate action.
Institutional policies are published in CSB's " Every Woman's Guide" and SJU's " J-Book". Both student handbooks are electronically published on the home web sites (http://www.csbsju.edu) and include disciplinary policies and rules for their enforcement. An annual review and update serves to inform students of any changes in policies (e.g., resident agreement, alcohol, visitation, sexual harassment, parking violations, etc.) as well as college services (e.g., counseling, health advocates, food service, bus service, etc.). Employees receive institutional policies published in hard copy Faculty Handbooks and Staff Handbooks. In addition, the CSB/SJU Joint Human Rights Policies and Procedures, dealing with issues of human rights, sexual harassment and sexual assault, are distributed to each student and employee by the Human Rights Officer.
Crime Awareness / Alerts
CSB and SJU use a variety of programs and procedures to alert campus residents, commuter students, employees and campus guests to potential dangers of living/working on a campus, or any, human community. These programs are developed jointly and presented in collaboration between CSB and SJU. Some CSB/SJU-specific campus security/personal safety/health education programs are:
- Escort service - 24 hours daily
- Campus safety walk
- Student Advocates Against Sexual Violence
- Security Ride-along
- Residence hall floor meetings
- Prep School residence hall floor meetings
- Student orientation
- Lifestyle fitness classes
- Campus and Community Watch
- Security tips bookmarks, brochures, other items
- Security Insurance of Deficiency Notices for Academic Buildings
- Presentations - faculty meetings, residence hall meetings, staff meetings
- Health Advocate Program
- Witness Me
- 360 Stay Safe Program
- Safety Week
- MADD presentations
- Special event planning guide
- Parking Appeals and Traffic Advisory Committee
When the CSB Department of Security and/or SJU Department of Life Safety Services identifies a crisis situation and/or receives a formal security report indicating a violent crime has occurred on or near their campuses and there is a reasonable potential that the situation presents a threat to students, employees, or guests, "security alerts" will be prepared and posted in campus public areas in a timely manner. The bulletins posted at both campuses provide public information about the crime, along with prevention awareness information. CSB and SJU campuses also participate in ConnectEd, an electronic message notification system that allows security alerts and other messages of importance to be simultaneously transmitted to the recipient's computer (laptop or office workstation) and to their cell phones (voice and text). Additional information regarding ConnectEd can be found at http://www.csbsju.edu/ConnectEd.htm.
This brochure is published on-line with links from the CSB/SJU main webpage and gives statistical summaries of criminal and security activity incidents as prepared by the CSB Director of Security and the SJU Director of Life Safety Services.
A comprehensive CSB/SJU annual report of crime-related statistical data is compiled, published and distributed in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The CSB Director of Security and the SJU Director of Life Safety Services include local law enforcement statistics in the annual report.
Beginning in 2010, the Annual Report includes a Fire Safety component designed to inform individuals of reports of fires occurring in residential facilities. This portion of the report also details fire safety equipment (sprinkler systems, smoke detectors, CO detectors, etc) that is installed in residential facilities and discusses fire safety policies and procedures in place to ensure a safe learning/living environment.
Campus Facility Access
All CSB and SJU academic facilities are locked except for normal business hours and authorized events. CSB and SJU have a keying system in place that exceeds industry standards. All keys are controlled according to the Lock/Key Policy. All students living on CSB/SJU campuses are given crime awareness and prevention information at the beginning of each academic year. Residence hall meetings are the prime setting to share information with students and listen to their concerns. Students are instructed to keep their living quarters locked to protect themselves and their possessions. Verbal communications as well as printed materials in the form of brochures and posters are distributed.
CSB residential buildings are locked 24 hours daily. Resident students must utilize an electronic card access system for exterior doors/access into their residental building. Residents must escort their guests during visiting hours. Residents have the responsibility not only for their personal safety, but also for the safety of other members of their community. The effectiveness of the external electronic locking and internal single room key systems are dependent upon residents not holding exterior doors open and immediately reporting lost/stolen access cards and single room keys to the Department of Security and the resident hall staff.
At. SJU, the majority of campus residence halls have exterior doors on card access that are secured at night. Flynntown Residential Apartments do not have card access, but exterior doors are key-locked. Residents are encouraged to escort their guests during visiting hours. Additional security measures are in place during semester breaks.
Facility Design and Maintenance Service
The CSB Department of Security and facility maintenance managers and the SJU Department of Life Safety Services and physical plant managers review all construction projects, renovation plans and equipment purchases to assure that the most updated safety and security features are considered. Security officers and facility maintenance/physical plant employees, perform regular safety and security inspections of campus facilities and grounds. Reported repairs affecting safety and security issues are a priority service request to be completed by facility management/physical plant employees in a timely manner. While routine maintenance is done during normal business hours, emergency maintenance is available 24 hours a day, and can be arranged by contacting campus security.
Drug and Alcohol Policy
CSB and SJU promote the need for responsible behavior in all personal relationships and serious academic endeavors. With this understanding, CSB and SJU expects that all students and employees of the institutions will conduct themselves in a responsible manner that shows respect for others and the local community. CSB and SJU believe that an environment to enable both students and employees to pursue their goals should be fostered, and that this environment should be free from the effects of drug and/or alcohol abuse.
CSB and SJU comply with federal, state and local laws, which regulate the possession, use and sale of alcoholic beverages and controlled substances. Whether on campus or at college/university-sponsored activities, policies prohibit the following:
- Distribution, possession or use of any illegal drug or controlled substance;
- Providing alcoholic beverages to individuals under 21 years of age or possession of alcoholic beverages by individuals under 21 years of age;
- Illegal possession of an open container of an alcoholic beverage, public intoxication, driving while intoxicated and drinking alcoholic beverages in an unlicensed, public place.
Hosts of campus events where alcoholic beverages are to be served must obtain a permit from the appropriate food service director of activities director and accept responsibility for assuring that all guests act responsibly.
CSB and SJU campus-wide programs such as BACCHUS, employee development, DWI Task Force, student government, counseling offices, career services and other individual residence hall coordinated programs promote education about chemical health and substance abuse. Programs that address alcohol-or drug-related issues, and emphasize the clear, statistical relationship between alcohol or drug abuse and many disorderly, unsafe or criminal activities, begin as a part of the first-year orientation. The CSB/SJU counseling offices and the CSB/SJU Health Centers provide assessment, assistance and intervention resources as necessary.
Possession of Weapons or Firearms
No weapons of any kind are allowed in the possession of CSB/SJU students, employees or guest/visitors. Enforcement in the broadest sense applies and includes any weaponry, whether real, toy or facsimile, that can cause bodily harm or threat of harm. Any exceptions to this policy, including those for academic or demonstration purposes, must be approved by the CSB Director of Security or the SJU Director of Life Safety Services.
Weapons use for game hunting or trapshooting must be registered with and securely stored at either CSB Security or SJU Life Safety Services.
No weapons of any kind are allowed on the CSB campus except those provided by ROTC and weapons for game hunting, including archery and trapshooting equipment that are registered with and stored at CSB Security. This statement is to include any weapons considered real that can cause bodily harm or threat. This policy specifically includes but is not limited to the prohibition of fireworks, firecrackers, firearms, BB Guns, explosive materials, or knives with blades in excess of four (4) inches. It also includes realistic replicas of real weapons.
Missing Person Notification Policy
The following CSB/SJU/SJP Missing Student Policy has been implemented in accordance with the Missing Student Notification Policy and Procedures 20 USC 1092(j) Section 488 of the Higher Education Opportunity Act of 2008.
Each student living in an on-campus housing facility has the option to identify an individual to be contacted by the College/University/Prep School not later than 24 hours after the time that the student is determined missing. Please use the hyperlink (in red) to register a confidential contact using the electronic Confidential Contact Form. Furthermore, each student living in an on-campus student housing facility has the option to register their personal contact information to be utilized in the event that the student is determined to be missing for a period of more than 24 hours. Contact information provided by students will be registered confidentially and is only accessible by CSB/SJU/SJP Authorized Personnel. These contacts will be collected as part of the annual confirmation of registration survey given to students prior to the start of the term in the Fall of each academic year.
If a missing student is under 18 years of age, and not an emancipated individual, the College/University/Prep School is required to notify a custodial parent or guardian of the missing student not later than 24 hours after the determination is made that the student is missing.
All students who have been missing for 24 hours shall be reported to CSB Security (320-363-5000) on the CSB campus and SJU Life Safety Services (320-363-2144) on the SJU campus. CSB Security will notify the St. Joseph Police Department and SJU Life Safety Services will notify the Stearns County Sheriff's Department within 24 hours of the missing student report.
Missing students can also be reported to the following offices, who will in turn report to the appropriate campus security official immediately:
- Dean of Students
- Principal (Prep School)
- Headmaster (Prep School)
- Residential Life
CSB/SJU/SJP can commence with initiating the notification procedures as soon as it is determined that a student is missing.
Joint Human Rights Officer
CSB/SJU are committed to creating and maintaining an environment in which all members of the community are aware of the rights and human dignity of every other human being. It is CSB/SJU policy to seek prompt and equitable resolution of allegations of discrimination relating to race, religion, color, national origin, sex, sexual orientation, age, marital status, veteran status or handicap, as well as to incidents of sexual harassment or assault. In an effort to protect the victim's identity, the Human Rights Officer may process third party reports of sexual violence to the security departments.
A complete copy of the human rights policy and complaint procedure is available from the human rights officer or the CSB/SJU website at http://www.csbsju.edu/Human-Rights/htm.
Sexual Harassment/Sexual Assault
CSB and SJU will not tolerate sexual harassment or sexual assault in any form on their campuses or at any campus-sponsored event. Individuals identifying themselves as victims are strongly encouraged to report the incident immediately to the human rights officer or campus security.
Crime Report Statistics
The following statistical information was compiled in coordination with the CSB Department of Security, St. Joseph Police Department, SJU Department of Life Safety Services and the Stearns County Sheriff's Department. The statistics identify the number of reported crimes, not necessarily confirmed cases and/or convictions. They report the total number of crime reports that have occurred on each institution-owned facilities and grounds. Categories of report identified are those required to be reported according to federal legislation (See S. 1150, H.R. 102-630, 101st Congress, 2nd Session, June 29, 1992).
NOTE: Crimes Manifesting Evidence of Prejudice (Bias Crimes). There were no bias crimes reported to authorities at the College of Saint Benedict or Saint John's University during the three-year period covered by this report (2009-2011).
FIRE SAFETY at the College of Saint Benedict
The College of Saint Benedict takes fire safety very seriously and regularly consults with the St. Joseph Fire Department on issues relating to implementing and maintaining a safe and secure environment for its students, faculty and staff. The St. Joseph Fire Department is located approximately 1 mile from the main campus which allows for quick response to any fire alarm or other emergency.
In addition to the physical security features of each residence facility, the College provides a number of fire safety features in most campus student housing facilities to include: sprinklers, fire alarm monitoring systems, fire extinguishers, smoke detectors, etc. On-campus residential facilities are equipped with fire safety systems as follows:
RESIDENCE HALLS (Aurora, Corona, Regina, Lottie, Margretta, Richarda & Brian)
All residence halls located on the campus of the College of Saint Benedict are equipped with smoke detectors in each room and in the hallways. Pull stations are located by building exits and each building is monitored by a central alarm system. Annual inspections of fire alarm systems are coordinated by the Department of Security. In addition, Lottie, Margretta and Brian halls are also equipped with strobe and bell alarms in each student's room.
All residence halls (except Richarda Hall) are fully equipped with fire sprinkling systems. Richarda Hall is currently not equipped with a sprinkler system. Annual inspections of sprinkling systems are conducted by a private company contracted by the College and are coordinated through the Physical Plant.
Fire extinguishers are installed in each hallway and each kitchen/lounge area. Fire extinguishers and emergency lighting equipment are checked monthly by maintenance staff. Annual fire extinguisher inspections are conducted by a private company contracted by the College. In addition, carbon dioxide monitor(s) are installed in the laundry area of Lottie Hall. Maintenance and inspections are coordinated through Facilities Management.
APARTMENT BUILDINGS (Sohler, Schumacher, Smith, Dominica, Luetmer, Westkaemper, Girgen, Gable, McDonald, Wirth, Zierden & the College Avenue Apartments 1 & 2)
Apartment buildings located on the campus of the College of Saint Benedict are equipped with smoke detectors in each room and in the hallways. Pull stations are located by building exits and each building is monitored by a central alarm system. Each student room is also equipped with strobe and bell alarms. Annual inspections of fire alarm systems are coordinated by the Department of Security.
All apartment buildings are fully equipped with fire sprinkling systems. Annual inspections are conducted by a private company contracted by the College and are coordinated through the Physical Plant.
Fire extinguishers are installed in each kitchen. Fire extinguishers and emergency lighting equipment are checked monthly by maintenance staff. Annual fire extinguisher inspections are conducted by a private company contracted by the College. Maintenance and inspections are coordinated through Facilities Management.
CAMPUS-OWNED HOUSES (Anne, Rainbow, Margaret, Jeannette & Idzerda)
The College of Saint Benedict owns several houses located both on campus (Idzerda House) and in the adjacent community of St. Joseph. Battery operated smoke detectors are installed in all bedrooms at these properties with annual testing and battery replacement occurring each year during the city's inspection process for rental licensing purposes.
Fire extinguishers (checked monthly) are installed in each kitchen. Each house is equipped with a carbon dioxide detector. Furnace filters are checked and replaced monthly by maintenance staff facilitated through Facilities Management.
Supervised Fire Drills
Mandatory, unannounced fire drills are conducted for each residence hall (an academic facility) during the fall of each year. Efforts are made to complete the drills early in the semester to provide timely training of fire evacuation procedures. Fire drills are often conducted with the assistance and cooperation of the St. Joseph Fire Department thereby offering a more realistic, coordinated response to benefit not only our students but local fire response units as well.
As part of its fire safety and prevention efforts, the College has implemented the following policies (with notable exceptions):
- Smoking is not permitted in any college-owned building, including residential facilities. Smoking is not allowed within 25 feet of the entrance to any college building.
- The College prohibits open flame devices (candles/incense burners, etc) in on-campus residential facilities unless prior approval is obtained for religious or spiritual observances.
- Flammable liquids/gases, fireworks and other explosive devices are prohibited on campus.
- The following items are prohibited in any non-kitchen area or residence hall room: portable space heaters, electrical appliances with an open heating element, sandwich makers, hot plates, electric grills, toasters, rice cookers, propane or charcoal grills, live or cut Christmas trees, torchier-style halogen lamps or any halogen lamp with a bulb that exceeds 95 watts.
- Microwaves are not permitted in first-year residence halls (Aurora, Corona & Regina).
- An emergency evacuation plan is located on the back of every residence hall room, apartment, and house door. Failure to evacuate in the event of a drill or actual fire may result in fines and follow-up with the conduct discplinary process. Tampering with fire safety equipment such as smoke detectors and fire extinguishers may result in fines and follow-up with the conduct disciplinary process.
Fire Safety Education & Training
Students, faculty and staff have on-line access to emergency response information at http://www.csbsju.edu/Documents/About/EmergencyRe-WEB.pdf. This website provides instructions to be followed in the event of fire or other emergencies. Procedures specific to fire emergencies are as follows:
TO REPORT AN EMERGENCY, CALL: CSB Campus Security 320-363-5000 (x5000)
Treat all alarms as though they are real. Even if you don't see anything, you never know if there is trouble elsewhere in the building.
If there is smoke:
- Stay close to the floor.
- Hold your breath and close your eyes where possible.
- Test the door with the back of your hand. If it is hot, stay inside.
If you stay in the room, proceed with the following:
- Use wet clothing or towels to seal up the crack under the door.
- Open your window or break it open and hang a shirt or a bed sheet out the window to attract the attention of rescuers.
- Call CSB Security at 320-363-5000 and let them know where you are.
In the case of fire:
- DO NOT JUMP OUT THE WINDOW IF YOU ARE ON AN UPPER LEVEL.
- WAIT FOR RESCUERS TO COME TO GET YOU.
- Cover your face with a wet towel or piece of clothing and breathe through your nose.
- Wet a blanket, sheet or other large item and drape it over your shoulders.
- Crawl or crouch low to the floor.
- Do not use the elevator.
- If your clothing catches fire, remember to STOP, DROP and ROLL to put the flames out. Use a coat or blanket to smother flames.
- Cool (not cold) water may be applied to minor burns.
- GET CLEAR OF THE BUILDING AND STAY OUT OF THE WAY OF RESCUERS AND FIREFIGHTERS. DO NOT RE-ENTER THE BUILDING UNTIL THERE IS AN ALL-CLEAR SIGNAL FROM THE FIRE DEPARTMENT AND/OR SECURITY.
ALWAYS TAKE FIRE ALARMS SERIOUSLY.
Building residents are not required or encouraged to fight fires. They may not use a fire extinguisher unless they have received training in its proper operation and use. Any individual trained in the use of a fire extinguisher (security officers, custodial staff, RD/RAs) may use a portable fire extinguisher to extinguish a small, isolated fire but must terminate the use of the extinguisher if immediate efforts fail and/or the individual is faced with danger from excessive smoke, heat or flames.
Evacuation Policy & Procedures
There are a number of reasons that may necessitate the evacuation of a residential area, academic building or other on-campus facility to include: fire, hazardous materials leaks or spills, explosions, natural gas leaks, power utility outages and bomb threats. Students/faculty/staff are normally alerted to fire emergencies via a fire alarm that may be apparent in the form of a bell, horn, siren, flashing strobe light or other means depending upon the equipment installed in the particular building. The college also utilizes ConnectEd, an electronic messaging system, to send emergency alerts by e-mail, text message and voice communications. In the event of an evacuation emergency, all persons in the affected building/area are expected to evacuate immediately using the nearest safe exit.
Students/faculty/staff are encouraged to know the location of all exits and safe zones (if supplied) of their buildings to facilitate the safe and rapid evacuation of buildings. Individuals who are visually, hearing or mobility impaired may require additional assistance during the evacuation process. Advance planning is necessary to provide alternative procedures for such individuals to ensure their safe evacuation.
In addition to the emergency response information website, a printed copy of notification and evacuation procedures is also located in each dorm room, apartment, campus house, office and classroom on campus.
FIRE SAFETY - Saint John's University
As it strives to continually build a rich learning environment, Saint John's University also strives to provide a safe environment for all students, staff and visitors. The Higher Education Opportunity Act of 2008 requires any institution maintaining on-campus student housing to create an annual fire safety report. The report is to include statistics regarding the number and causes of fires, number of fire injuries and deaths and value of property damage. It must also include information on each on-campus student housing fire safety system, the number of regular mandatory fire drills, fire safety policies, education programs, and plans for any needed fire safety improvements.
The University developed this report to comply with this act and to better inform the Saint John's community - students, prospective students, parents, faculty, and staff - about fire safety at our institution. It includes all of the required information on fires, preventative actions, campus guidelines, and training that is conducted to reduce the likelihood and impact of campus fires.
The Saint John's Fire Department was formally organized in 1939, staffed by members of the monastic community. Stationed on the Saint John's campus, it provides a trained, resident crew to protect against fire and to respond to any emergency request. It protects over 90 structures and 2800 staff, students and monks. It participates in the area's mutual aid fire group - the Central Minnesota Fire Aid Association. The Fire Department is presently staffed with volunteers from the monastery, lay workers, and students. All members train according to NFPA standards for interior/structural firefighting. The Department apparatus includes two pumper trucks, a 102-foot aerial truck, a grass fire rig, and a medical response unit.
The fire detection and protection systems are monitored twenty-four hours a day, all year long, by the Dispatcher at the University's Life Safety Services office. The Dispatcher can page the Department (or its officers) to respond to alarms at any time. The Life Safety Services office of the University and the Fire Department work very closely to provide fire and life safety protection to the campus. The Fire Department supports and responds with the University EMT Squad to provide basic life support for medical emergencies.
Each of the residence halls and apartments is equipped with emergency lighting powered by emergency batteries or backup generators. The Exit signs and fire detection equipment also contains backup batteries to keep the systems operating in the event of a power failure.
With the Fire Department stationed on the campus, even when there are power outages, firefighters and security personnel patrol the campus buildings to provide assistance, maintain safety, and monitor for fire safety until normal power and services are restored.
Fire - Any instance of open flame or other burning in a place not intended to contain the burning or in an uncontrolled manner.
Fire Drill - A supervised practice of a mandatory evacuation of a building for a fire.
Fire-related Injury - Any instance in which a person is injured as a result of a fire, including an injury sustained from a natural or accidental cause while involved in fire control, attempting rescue, or escaping from the dangers of the fire. The term person may include students, faculty, staff, visitors, firefighters, or any other individuals.
Fire-related Death - Any instance in which a person is killed as a result of a fire, including death resulting from a natural or accidental cause while involved in fire control, attempting rescue, or escaping from the dangers of a fire, or deaths that occur within one year of injuries sustained as a result of the fire.
Fire Safety System - Any mechanism or system related to the detection of a fire, the warning resulting from a fire, or the control of a fire including: Sprinkler or other fire extinguising systems, fire detection devices, stand-alone smoke alarms, devices that alert one to the presence of a fire, such as horns, bells, or strobe lights, smoke-control and reduction mechanisms, and fire doors and walls that reduce the spread of a fire.
Value of Property Damage - The estimated value of the loss of the structure and contents, in terms of the cost of replacement in like kind and quantity, including contents damaged by fire, related damages cause by smoke, water, and overhaul; however, it does not include indirect loss, such as business interruption.
Fire Log - A log of fire related incidents is kept at the Life Safety Services Office and the information is available to the public.
The Life Safety Services Office of Saint John's University maintains a log that records any fire that occurred in an on-campus student housing facility and includes information such as the nature, date, time and general location of each fire. The log information is available to public up request.
II. RESIDENCE FIRE DRILLS
In cooperation with the Residential Life office and the Residential staff, the FD conducts a fire drill in the residential buildings each semester. They monitor response times and advise staff and residents on ways to improve safety.
All planned drills are communicated in advance to the Director of Residential Life and Facility Residents. The campus community receives an email annoucing scheduled drills approximately 1 week in advance. During any scheduled drill, if occupants do not evacuate a building in a reasonable amount of time, the drill is repeated until the officials conducting the drill are satisfied with the evacuation time. All repeat drills are unannounced.
Following each planned drill, the person in charge of administering the drill completes a fire drill report form and forwards it to Environmental Health and Safety office and brings it to Corporate Safety Committee for evaluation.
All other on campus facilities that have fire alarm systems have fire drills conducted a minimum of one drill per calendar year. This will preferably be conducted in early Fall.
III. FIRE AND SAFETY EDUCATION
The Fire Department promotes safety through presentations for dormitory staff members, fire extinguisher training, and drills. The FD conducts a fire safety training session with all the student Residential Assistants who live on each of the floors of the residence halls. This training information acquaints the staff with fire safety, common hazards in dormitories or apartments, evacuation skills, and accountability for residents.
IV. FIRE SAFETY IMPROVEMENTS AND UPGRADES
The Saint John's Fire Department annually reviews the fire systems in campus residential facilities and works with the University to implement upgrades, repairs or revisions when problems are identified.
We advise the University on fire prevention, building design, and pre-planning for renovation of new construction projects. Through inspections, we regularly monitor the safety conditions in buildings. The Fire Department and Life Safety Services both oversee maintenance of campus fire systems (alarms, sprinklers, hydrants, extinguishers, etc).
Fire Alarm Testing. The Physical Plant office and the Fire Department arrange for certified contractors to check and test fire alarm systems, smoke detectors, sprinkler systems, fire extinguishers and fire hoses. In accordance with Federal/State Law, fire alarms are tested once a year by a qualified contractor, to make sure they are working properly in case of a real fire. Evacuation of a building is not required during a fire alarm test.
During a fire alarm test, every detector is tested to verify that it operates correctly and sends a signal to the Dispatcher panel at the Life Safety Services office. All fire alarm horn and strobe fixtures are also sounded to make sure they are operating properly. If any part of the system fails the testing, it is immediately repaired or replaced.
Sprinkler Systems. Sprinklers are an important part of the fire protection system in many of the campus buildings. Like fire alarms, these systems are checked and tested on a regular basis. Their purpose is to suppress a fire and keep it from spreading. Water flowing in the system triggers the fire alarm and sends a signal to the Dispatcher panel at the Life Safety Services office. Similarly, all fire extinguishers on campus are tested and serviced annually by a certified technician to ensure reliable operating condition.
Additional. Further information about fire safety procedures and policies may be found at the University website:
Residential Fire Safety Systems
The campus buildings use a combination fire detection, alarm and suppression systems to provide protection to the residents. The following information lists the fire safety systems in each on-campus residence hall, apartment building, or house in which students reside at Saint John's University.
View the fire systems chart.
V. FIRE SAFETY REGULATIONS
At the beginning of each academic year, the Fire Department and the Life Safety Services Office conduct a fire and safety inspection in each on-campus residence hall, apartment building, or house. Students receive written notices of safety problems. Follow up inspections are then performed to see that appropriate corrective actions have been completed.
This list identifies some common fire and safety problems, but the inspection teams will advise residents of other safety problems that exist and ways to correct them.
- Extension cords and multi-tap electric units without a breaker
- Items hanging on or blocking the operation of sprinkler system or detectors
- Indoor storage of flammable products such as charcoal, lighter fluid, gasoline, or propane cylinders.
- Blocking of egress (exit) pathways
- Use of candles, incense, or other burning or open flame items
- Use of portable heater
- Use of halogen lamp/lighting
- Use of lava lamps
- Unsafe lofting or raising of beds
VI. SMOKING POLICY
The Order of Saint Benedict prohibits smoking and the use of tobacco products in all campus buildings. Smoking is prohibited in all residence areas. Smoking outside of campus buildings must take place at least 25 feet from an entrance and/or exit. Receptacles have been provided outside all residence areas. See also the Minnesota Clean Indoor Air Act "Freedom to Breath" which prohibits cigarette smoke in public places and takes effect October 1, 2007.
Sexual Violence Immediate Action
CSB/SJU Sexual Assault policy: www.csbsju.edu/Human-Rights/Sexual-Assaults/Sexual-Assault-Policy.htm
- Go to a safe place
- Take care of yourself first, however
- Do not disturb the evidence until a report is filed
- Do not shower
- Do not comb hair
- Do leave the scene untouched
- Do not douche
- Do not change or wash clothes
IT IS NOT YOUR FAULT! Assault can be committed by a stranger, lover, acquaintance, friend or family member.
Call for Help
CSB/SJU: reporting on campus for safety/assistance (from on-campus phones only):
CSB Security: 5000
SJU Life Safety Services: 2144
Outside agencies: for reporting to and requesting safety/assistance:
If you contact CSB Security or SJU Life Safety Services first:
- If there is a crime scene to protect, they will contact the police.
- If your residence is on campus, the security officers will contact the on-call residence life staff to assist you.
- You will be encouraged to report this incident to the police. Security will assist you in this process.
Go to the Hospital for Medical Care
To coordinate transportation (from on-campus phones only):
CSB Security: 5000
SJU Life Safety Services: 2144
Reporting to on-campus departments is not a substitute for officially reporting the incident to the CSB/SJU security departments. On-campus departments are required to report sexual violence incidents to their respective security department.
- CSB Counseling and Health Promotion: 5605
- CSB Health Center: 5605
- SJU Counseling and Health Promotion: 3236
- HealthPartners Central MN Clinics - SJ Campus: 320-203-2430
- CSB Campus Ministry: 5806
- CSB Residential Life: 5580
- SJU Campus Ministry: 2790
- SJU Residence Life: 2044
Your resident assistant and/or resident director/faculty resident
- Human Rights Officer (Students) CSB: 5601 SJU: 3171
- Human Rights Officer (Faculty/Staff): 3340
Note: This person offers private, confidential, personal advocacy at no cost. They are not a substitute for security or police action.
24-hour crisis support and advocacy services
- St. Cloud Hospital: 251-2700
- Woman House (Crisis Line): 252-1603
- Central MN Sexual Assault Center (Office) 251-4357 (Crisis Line) 1-800-237-5090
You may decide to come to a personal resolution without using the CSB/SJU systems or legal systems. The decision is YOURS!
You may choose to meet with a counselor (on- or off-campus), or professionals from one of the sexual assault services. The professionals can assist you in the therapy/emotional healing process, and/or consult with you regarding action you may want to take.
Official CSB/SJU Campus Action
Every complaint of sexual violence will be investigated by one or more of the following departments:
- CSB Security: 5000
- SJU Life Safety Services: 2144
- Human Rights Officer (Students) CSB: 5601 SJU: 3171
- Human Rights Officer (Faculty/Staff): 3340
What can you expect?
The investigation may include (but is not limited to) conversations with the complainant and the accused, or an investigation through the appropriate CSB/SJU processes. You will discuss the options with the investigating officer.
CSB/SJU Joint Sexual Assault Policy:
- Policy statement
- Rights of the parties
- The law
- To whom it applies
- Protection from retaliation
- Definition of terms
- Reporting and complaint procedure
- Discipline for malicious false reporting
CSB/SJU Sexual Assault Information Packet
- CSB/SJU Joint Sexual Assault Policy
- CSB/SJU letter from Dean of Students
- Educational pamphlets
- Office of Crime Victims Ombudsman, Statewide Crime Victim investigations, complaints and referrals
- Dating information
Faculty and Staff
Faculty and staff can listen, explain the process and offer support. However, for the safety of our campus communities and to fulfill legal requirements, faculty and staff are obligated to report allegations of sexual violence to one of the investigating officers (noted above). Security is obligated to file a campus crime report.
- Police (emergencies): 9-911
- St. Joseph Police Department: 363-250
- Stearns County Sheriff's Department: 251-4240
Victims are strongly encouraged to file a report with the police. Security and/or the human rights officer will assist in this procedure.
CSB/SJU is sensitive to the needs of the complainants for privacy and confidentiality. However, CSB/SJU are responsible and obligated to protect others in the campus communities from sexual violence, which means that CSB/SJU cannot guarantee anonymity to complainants.
Faculty and Staff handbooks
CSB Department of Security, Mary Hall Commons
SJU Department of Life Safety Services, St. Thomas Hall (lower level)
CSB - Every Woman's Guide / SJU - J-Book
- CSB/SJU policies
- Catalog of CSB/SJU resources
- Judicial System/Grievance Procedures
- Alcohol policies
- Minnesota Liquor Law (excerpts)
- St. Joseph Liquor and Noise Ordinances (summary)
- CSB/SJU building schedules and open hours
Human Rights Office, CSB, Main 240
- Human Rights Statement
- Policy on Sexual Harassment
- Policy on Sexual Assault
- Complaint Procedures for Human Rights Violations
Crisis Management Policies/Procedures
- CSB Department of Security (Mary Commons), or
- CSB Communications and Marketing Services
- SJU Department of Life Safety Services (St. Thomas Hall-lower level), or
- SJU Communications and Marketing Services
Crime Prevention materials
- CSB Department of Security (Mary Commons)
- CSB Counseling Center, (CSB Health Center)
- Student Human Rights and Diversity, CSB, Mary Commons 277
- SJU Department of Life Safety Services (St. Thomas Hall-lower level)
- SJU Counseling Office, Mary Hall, Ground Floor 010
Statistics on campus crime and fire safety
- CSB Department of Security (Mary Commons)
- CSB/SJU Human Rights Office, CSB, Main 240
- SJU Department of Life Safety Services (St. Thomas Hall-lower level)
- Connections, campus newsletter
- The Record, student newspaper
Key Policy & Procedures
Facility Maintenance Department, CSB, Main G43, Physical Plant Department
CSB Department of Security: 320-363-5000
- Mary Hall Commons
- College of Saint Benedict
- 37 South College Avenue
- St. Joseph, MN 56374
SJU Department of Life Safety Services: 320-363-2144
- St. Thomas Hall
- St. John's University
- P. O. Box 2000
- Collegeville, MN 56321
- EMERGENCY 9-911
- Gold Cross Ambulance: 9-251-8505
- St. Cloud Hospital: 9-251-2700
- St. Cloud Police Department: 9-251-1200
- St. Joseph Police Department: 9-363-8250
- Stearns County Sheriff's Department: 9-251-4240
Emergency/campus dispatch: 9-1-1
CSB Health Center: 5605
HealthPartners Central MN Clinics - SJ Campus: 320-203-2430
Campus Crime/Fire Safety STATISTICS:
- Stearns County Sheriff
9 - 911
- Gold Cross Ambulance
- St. Cloud Hospital
- St. Cloud Police
- St. Joseph Police